MAJOR DUTIES AND RESPONSIBILITIES
General duties include but are not limited to:
Assists with management of the Commercial Sponsorship Program to include, but not limited to, developing strategy; matching target population and events with potential sponsors; determining cost of events; opportunities for sponsors; developing proposal packages, sponsorship and advertising solicitations; selection of sponsors; sponsorship agreements; etc.
Maintains accounts/record keeping, evaluation of events and follow-up communication with sponsors and advertisers.
Develops proposal packages and negotiates best terms.
Initiates contracts and ensures they are reviewed by legal counsel, agreed to and signed by the appropriate person.
Ensures the contractual “quid pro quo” is fulfilled through execution of considerations and completion of evaluation/follow-up reports.
Develops after-action reports for major events and proof of performance for advertising sales.
Develops advertising sales rate sheets and agreements; tracks sponsorship considerations and advertising placement to ensure contractual compliance.
Assists in developing training and educational materials on event marketing and commercial sponsorship.
Serves as an expert on sponsorship regulations, policies, procedures and practices.
Provides visibility for N9 programs and disseminates information by making presentations to individuals or groups regarding N9 facilities, services, programs and special events available for commercial sponsorships.
Represents the Marketing/Sponsorship office on special event planning committees.
Conducts special meetings with appropriate staff members to ensure deadlines, sponsorship and advertising fulfillment, equipment, materials, and departmental commitments are being met for each event.
Develops and implements event promotional plans including initiation of graphic work orders, advertising placement, management of in-kind advertising, development of news releases and distribution of publicity materials.
Promotes and administers creative marketing and commercial sponsorship campaigns.
Prepares Purchase Requests in compliance with accounting standards for departmental and event-related purchases.