Medical Records Technician Job in GALLUP, NM

Vacancy No. IHS-R1-GA-1792758-ESEP/MP Department Indian Health Service
Salary $26,150.00 to $38,158.00 Grade 03 to 04
Perm/Temp Permanent FT/PT Full-time
Open Date 1/11/2017 Close Date 1/25/2017
Job Link Apply Online Who may apply Status Candidates

Job Description (Please follow all instructions carefully)

Medical Records Technician, GS-0675-3/4

Indian Health Service

1 vacancy in the following location:

  • Gallup, NM
Work Schedule is Full Time - Permanent

Opened Wednesday 1/11/2017

Closes Wednesday 1/25/2017

  • Salary Range
    $26,150.00 to $38,158.00 / Per Year
  • Series & Grade
  • Promotion Potential
  • Supervisory Status
  • Who May Apply
    Candidates eligible under Indian Preference authority; Federal employee serving on career/career-conditional appointments; reinstatement eligibles; applicants eligible for non-competitive appointment; VEOA/VRA/30% disabled veterans; CTAP/ICTAP; Schedule A eligibles; PHS Commissioned Corps Personnel
  • Control Number
  • Job Announcement Number
Job Overview

Job Overview


Become a part of an innovative, dynamic, nationwide organization of dedicated health care providers working to meet the individual health care needs of American Indians and Alaska Natives. Indian Health Service (IHS) employees are considerate in our care, creative in our approach, enthusiastic about our work and compassionate with our patients.

Our lifestyle is adventurous, community oriented and focused on service and problem solving as part of a professional interdisciplinary team. Join us in improving the health outcomes of 2.2 million American Indians and Alaska Natives.
The purpose of this position is to perform medical records technical duties to perform scanning duties which include the complete and accurate process and maintenance of records within a hybrid (paper/electronic) environment and directly impacts the timeliness, and scope of health care services and treatment provided to patients. Position reports to the Supervisory Medical Records Administration Specialist and Medical Record.

This position is being re-advertised to solicit additional applications.  Applicants who applied previously need not reapply unless submitting updated and/or missing information. 

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.


Ambulatory Services:

  • Retrieves, processes, ensures the chart is complete with proper identification and dispatches records to the designated clinic.
  • Performs comprehensive quantitative and qualitative analysis of patient medical records daily to assure the presence of all components of the medical records are complete, valid, and meets all accrediting and regulatory agencies and medico-legal requirements, in accordance with the Federal, State, and Indian Health Service policies and procedures.
  • Files internal and external loose documents received daily to ensure continuity of patient care. Re-files patient medical records daily into the main file after chart analysis is performed.
  • Maintains an assigned section of records by performing monthly chart audits. Maintains the master control log by adding newly assigned health record numbers and missing data to log. Conducts archiving processes. Provides a productivity report to the supervisor.

Technical Services:

  • Conducts random quality audits to ensure integrity of scanned images. Maintains a daily scanning and indexing log. Tracks and reports images scanned in error to the supervisor or designee for correction.
  • Scans health and/or administrative documents into the electronic health record (EHR) system on a timely basis and makes the proper disposition according to established guidelines.
  • Interviews patients for vital records (birth, death, paternity) thoroughly explains the birth certificate, paternity and Social Security process.
  • The Privacy Act of 1974 and Health Insurance Portability and Accountability Act (HIPAA) of 1996, mandates that the employee shall maintain complete confidentiality of all administrative, medical and personnel records and all other pertinent information that comes to his/her attention to knowledge.

Travel Required

  • Not Required

Relocation Authorized

  • No
Job Requirements
Additional Information
How to Apply
Required Documents

Department Of Health And Human Services

Indian Health Service


Sarah Morgan
Phone: (505)722-1460
TDD: (301) 443-6394


Indian Health Service HR Center
1808 W Aztec Avenue
PO Box 1337

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

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