Clarification from the agency

• DOJ Surplus and Displaced (CTAP) Employees in the local commuting area. • Division: Health Technology Branch, Health Services Division, Central Office, Washington, DC • Duty Location: To be negotiated upon selection at FCI Talladega, AL or MDC Los Angeles, CA or FCC Butner, NC or FCI Waseca, MN

Assists Bureau of Prisons (BOP) Chief of Health Information with formal Bureau Electronic Medical Record (BEMR) project management to include detailed planning for BOP-wide implementation, database maintenance and management of access to BEMR.

Responsible for assisting with design, modification, and enhancement of BEMR programs.

Participates in clinical advisory groups to provide broad-based input into the design of clinical information system (template notes, clinical reminders, etc.) and engage patient care providers with varying roles including physicians, mid-level practitioners, nurses, pharmacists, dentist, ancillary department personnel, and medical records professionals to contribute to the development and use of the clinical information system.

Analyzes all areas of BEMR and ensure the integrity of the stored data through identification of problem areas and recommending corrective solutions or modifications to improve program efficiency.

Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staff correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

Conditions of employment

• U.S. Citizenship is Required.
• See Special Conditions of Employment Section.

Career Transition Programs (CTAP): These programs apply to Federal and/or DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must:

• 1. Meet CTAP eligibility criteria;
• 2. Be rated well-qualified for the position with a score of 85 or above based on scoring at least half of the total possible points for the vacancy KSAs or competencies; and
• 3. Submit the appropriate documentation to support your CTAP eligibility.

NOTE: Applicants claiming CTAP/ICTAP eligibility must complete all assessment questions to be rated under the established ranking criteria.

Qualifications

To be considered for the position, you must meet the following qualification requirements.

Basic Requirements:

Education:

Undergraduate and Graduate Education: Major study - hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

OR

Specialized Experience:

Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:

• Missions, organizations, programs, and requirements of health care delivery systems
• Regulations and standards of various regulatory and credentialing groups
• Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement.

OR

Special Provision for Inservice Placement:

Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:

• Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements;
• Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and
• Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

AND

In addition to meeting the Basic Requirements, applicants must have the following:

Education:

There is no substitution of education for specialized experience for this position.

OR

Experience:

You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level. To be creditable, this experience must have equipped the applicant with the particular qualifications to successfully perform the duties of the position, and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are:

• Experience assisting in the development, implementation and maintenance of an Electronic Medical Records system.
• Experience in monitoring standards to ensure Electronic Medical Records system remain compliant with Consolidated Health Informatics (CHI), E-gov Implementation and Alignment Plan and other government-endorsed standard setting organizations.
• Experience in developing, coordinating and facilitating Electronic Medical Records training and education for a wide variety of health care providers.

AND

Selective Placement Factor:

Applicants applying for this position MUST also possess the following Selective Factor. In the event you do not possess the Selective Factor, you will be found ineligible for the position.

• The applicant must have experience in health care principles, theories, concepts, project management and clinical practice, such as experience with health care systems, hospital administrative operations and procedures, health care management as it relates to health care in privately contracted facilities or others; in order to represent the agency to provide expert health care consultation and to develop and direct clinical programs.

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as number of hours worked per week) spent in the activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.**

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment responses and utilized to determine whether you meet the job qualifications listed in this announcement.  If your selections are not supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

There are several parts of the application process that affect the overall evaluation of your application:

• Your resume, which is part of your USAJOBS profile;
• Your responses to the eligibility questions;
• Your responses to the online assessment;
• Your supporting documentation, if required.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration. You must meet all qualification requirements upon the closing date of this announcement.

What Competencies/Knowledge, Skills and Abilities are Required for this Position?

The following Competencies/Knowledge, Skills and Abilities (KSA's) are required:

• Knowledge of clinical and administrative work flow in both inpatient and outpatient settings and how the different services and functions interact to support the organization's mission, goals and objectives.
• Skill in use of personal computers.
• Ability to collect, develop, analyze information, draw conclusions, identify alternatives, evaluate and communicate results to solve data information and/or program problems.
• Ability to prepare and present technical information both orally and in writing to a widely varying audience ranging from unskilled personnel to highly trained and experienced professionals.
• Ability to work both independently and in a complex team environment to foster collaborative decision making with external and internal professionals and others to further the organization's mission, goals and objectives.
• Knowledge of regulations and standards of various regulatory and credentialing groups government-wide, including agency and administrative requirements in areas of privacy and security related to the management of protected health information.

Failure to provide legible required documents and/or follow the prescribed format often results in removal from consideration.  If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc. Documentation should be identified/saved as VA Letter, DD-214, or Transcripts.

• Resume: Resume (includes name and contact information) limited to 2 pages showing relevant experience (cover letter optional). Experience that would not normally be part of the Federal employee's position is creditable when documented by satisfactory evidence of qualifying experience (e.g., a memorandum from the manager, Human Resource Manager, SF-52, etc.).
• To receive credit for experience contained in an application, the experience must be documented:
  • Reflecting start date and end date in month/year format (MM/YYYY) AND
  • Include the number of hours worked per week.
• SF-50: Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary. If you have promotion potential in your current position, please provide proof. If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade.
• Employees applying with an interchange agreement must provide proof of their permanent appointment.
• Current federal employees NOT employed by the BOP and former federal employees MUST submit a copy of their latest yearly performance appraisal/evaluation.
• CTAP, Click Here, if applicable.
• College transcript: includes the School Name, Student Name, Degree, and Date Awarded (if applicable).
  • NOTE: If you are selected, official transcript(s) will be required prior to your first day.

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