Summary
THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.
This National Guard position is for a MANAGEMENT AND PROGRAM ASSISTANT (OA) (T32), Position Description Number D2014000 and is part of the AL 232ND CBCS, National Guard.
ORGANIZATION: 232ND CBCS, MONTGOMERY, AL
SELECTING OFFICIAL: CMSgt R. PUTTEET
This job is open to
Clarification from the agency
Title 32
CAT 1- All on board Federal Employees/Technicians within the ALANG (T32 and T5, Permanent and Excepted Indefinite)
CAT 2- Current Air DSG and Temporary Technicians within ALANG
CAT 3- Applicants willing to become NG T32 DS Technicians and gain ALANG membership, all current federal employees, all U.S. Citizens
Duties
1. Assists in analyzing statistical and narrative data in order to improve efficiency of the administrative processes in the organization. Analyzes production and personnel action data, policies, SOP's, directives etc. Data consist of Enlisted Performance Reports / Officer Performance Reports, Metrics, Unit Manning Document, hiring, personnel actions, limited duty, data calls, etc. Employee must be able to protect sensitive information and communicate these issues with only appropriate personnel. Independently or as a member of a team will conduct special projects throughout the organization using established methods of gathering and tracking data, doing flow chart analysis, trend analysis identifying and resolving issues.. The studies involve processes and procedures that are primarily of a factual or procedural nature. Provides assistance with management analyst functions and in the oversight of administrative and personnel management programs. Performs a wide variety of support to include policy, directive and manual revisions, updates, tracking and issuances. Supports professional staff and integrated support team in gathering and tracking data, coordinating system access, establishing easily accessible electronic files and databases, coordinating work on special projects, composing correspondence, and assisting in preparation of reports and briefings. Assists in the preparation of program management documents. Coordinates actions, clarifies responsibilities and timelines for completion. Consolidates data as necessary and reviews to ensure accomplishment of objectives, timeliness, and acceptability. Provides advice and guidance for improvements and anticipates areas of concern. (40%)
2. Incumbent ensures that priority actions are properly staffed and executed throughout the organization. Establishes controls and suspense dates and follows up to ensure that required actions and responses are completed within deadlines. Documents proceedings and furnishes supplementary guidance/information as requested. Assesses the need for and coordinates acquisition of resources, personnel, services, supplies, equipment, facilities maintenance, etc., needed for effective operation of the organization. Coordinates with staff and follows through to ensure timely delivery of necessary support. Receives and reviews all correspondence for the squadron Commander. Prepares replies when material does not require direct attention of management subject matter experts. Composes correspondence and routes matters requiring action by other areas within the squadron and follows up to ensure that actions are completed within established deadlines. Screens all correspondence for clarity and appropriate coordination. Returns correspondence to originator for corrections or re-composition. (25%)
3. Establishes and maintains Commander schedules, operating files, time reporting, leave, system access and records. Answers telephone inquiries or refers to appropriate staff. Uses judgment to answer recurring questions to resolve issues. Distributes communications, recording the receipt, suspense, and completion dates as appropriate. Monitors status of forms and expendable supplies. Coordinates all travel arrangements and performs all transactions in the Defense Travel System for senior personnel. Arranges conferences and/or meetings to be held locally. Prepares agendas, develops a list of participants, and notifies attendees. Supports staff in organizing, managing forums from action officer working group meetings to large conferences and forums. Composes meeting announcements, records and disseminates meeting notes or generates after action reports. Compiles and publishes resulting action items and tracks action items to completion and ensures other commitments resulting from meetings are acted upon. Uses a variety of information technology equipment to prepare detailed and complex charts, graphs, and narrative material. Prepares a variety of correspondence, reports, action papers, etc. (25%)
4. Purchases supplies and initiates purchase requests for the squadron. Serves as Government Purchase Card holder for the supply purchases. May serve as Hand Receipt holder for the squadron. Responsible for initiating, tracking, ensuring delivery, reconciling and approving purchase card statements, and ensuring that commitments, obligations, and expenses are applied using the correct funding string, that sufficient funds are available, and to analyze associated effects and recommend courses of action when budgetary funding changes do not meet current and/or proposed requirements. Provides input to the annual budget submission for the next fiscal year budget requirements. (10%)
Requirements
Conditions of Employment
- NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact a National Guard recruiter prior to applying for this position.
- This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
- Selectee will be required to wear the military uniform.
- Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement.
- May occasionally be required to work other than normal duty hours; overtime may be required.
- May be required to successfully complete a probationary period.
- Participation in direct deposit is mandatory.
Qualifications
MILITARY REQUIREMENTS: This is an excepted service position that requires membership in a compatible military grade in the Alabama Air National Guard. Applicants who are not currently a member of the Alabama Air National Guard must be eligible for immediate membership. If you are not sure you are eligible for military membership, please contact an Alabama Air National Guard recruiter at (800) 864-6264 prior to applying for this position.
MAXIMUM MILITARY RANK: MSgt
*Other Requirements: For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.
EXPERIENCE REQUIREMENTS: Each applicant must fully substantiate (in his/her own words) that he/she meets the requirements of the Specialized Experience listed below: Otherwise, the applicant will be considered unqualified for this position. DO NOT COPY THE VACANCY ANNOUNCEMENT OR THE POSITION DESCRIPTION. DOING SO MAY RESULT IN DISQUALIFICATION FOR THE POSITION.
GENERAL EXPERIENCE: Experience, education, or training involving administrative or clerical experience (i.e., applying guidelines, rules and regulations to assignments, composing correspondence, researching and compiling information and data, and records administration). Experience using computer and automation systems. involving basic data gathering methods (i.e., standard interviewing or surveying techniques to collect various types of factual information and performing under general instructions). Reviewing and/or modifying forms to determine if they are essential, can be simplified, consolidated with existing forms, or standardized for wider use. Experience working with internal controls pertaining to administrative functions. Knowledge of the organization and its mission sufficient to collect, organize and interpret information to include statistical material. Experience working with regulations and administrative procedures involved in assessing and assuring compliance.
SPECIALIZED EXPERIENCE: 1-year specialized experience, education, or training equivalent to at least the next lower grade level. Experience evaluating and determining regulatory compliance. Experience using guidelines, methods, precedents, and techniques applicable to the specific programs or phases relative to the position. Experience conducting studies, preparing reports, and making changes to eliminate ineffective operations.
KNOWLEDGE REQUIRED BY THIS POSITION:
-- Knowledge of the Group/subordinate units missions, objectives, and programs to include the internal workings of the organization, the status and nature of staff assignments, and the role played by the organization in the overall mission.
-- Knowledge of an extensive body of rules, procedures and operations of all aspects of production operations to include mission and functions, policies, procedures, and regulations by which they are governed in order to identify inefficient administrative processes and compliance with regulatory or policy. Knowledge of administrative management systems and procedures along with military and civilian manpower/personnel programs is required. Maintains a current knowledge of reports and techniques. Ability to develop solutions to problems logically and systematically. Ability to utilize database systems to maintain program and personnel information and utilize the information to update charts and reports.
-- Knowledge of Group mission, needs and commitments to make valid recommendations for efficient use of resources.
--Ability to research, collect, develop and consolidate data for use in the preparation of reports. This ability is needed in order to compile statistics and supporting analyses for use in the decision-making process of writing special reports by higher-level specialists.
-- Skill in written and oral communications in order to present reports on the results of studies and present findings. Ability to communicate effectively, both orally and in writing, to explain administrative requirements, to disseminate local procedures, and present reports on the results of studies.
-- Knowledge of correct spelling, punctuation, and required formats to review outgoing correspondence; advise clerical support personnel on the administrative procedural requirements e.g. office file management, travel documents, etc., and prepare a variety of correspondence and type material in final form.
Education
Generally, not applicable.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Required Documents
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed.
2. Other supporting documents: SF-50s, transcripts and DD 214s are recommended, but not required.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12559930
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
Next steps
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
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