In order to qualify for this position, resumes must provide sufficient experience and/or education, knowledge, skills, and ability to perform the duties of the position. Applicant resumes are the key means for evaluating skills, knowledge, and abilities as they relate to this position therefore, applicants are encouraged to be clear and specific when describing experience.

Duties include but are not limited to:

• Provides procurement assistance to program managers, technical and financial specialists, co-workers, requestors, and vendors.
• Reviews purchase requests for supplies and services to ensure accuracy and completeness of the requests and to verify funds availability.
• Checks required and mandatory sources of supplies; determines order necessity; determines ordering methodology (e.g., purchase card, existing contract, open market purchase order); and prepares purchase orders and delivery orders for approval and signature by the Contracting Officer.
• Retrieves data and compiles information for various procurement reports.
• Performs records and directive management, filing, mailings, and preparation of correspondence tasks.
• Maintains procurement files/logs including set-up of files for new acquisitions/fiscal year.
• Maintains contract status spread sheet including tracking execution timelines.
• Serves as the CNIC HQ NAF Purchase Card Agency Program Coordinator (APC).
• Assists the Contracting Officer in solicitation, award, and contract administration phases of the contracting process including compiling required solicitation and award documents for legal review.
• Sanitizes proposals, prepares for the Technical Review Board, and schedules board meetings/meeting/location.
• Assists in the administration of the automated program by ensuring transactions are in compliance with standard operating procedures (SOPs) and by tracking transactions to identify and investigate suspicious charges, split purchases, or other incorrect information.
• Conducts daily reviews and initiates correspondence to all levels of program participants to clarify inconsistencies and to request missing information when noted within the automated bank system.
• Review and reconciles various card issues and billings with higher problem cases and recurring inconsistencies referred to the Purchase Card Program Manager for resolution.
• Corresponds with vendors to resolve payment issues.
• Prepares warrant letters and warrant terminations and maintains warrant listing.
• Researches Freedom of Information Act (FOIA) requests and prepares response packages.
• Assists with scheduling, coordinating, and conducting purchase card training.

Conditions of employment

• Must pass all applicable records and background check.
• Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
• Must complete the NAP Basic Procurement Correspondence Course (or equivalent), and the NAF Purchase Card Program training within 3 months of hire.

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possesses the following:

• At least 2 years of specialized experience implementing procurement policies related to purchasing requirements and purchase card programs.
• Knowledge of NAF fund procurement operations, policies, and procedures.
• Knowledge of NAF purchase card system, SOPs, policies, and procedures.
• Knowledge of Federal statutes, Department of Defense (DoD) and Department of the Navy (DON) subject specific regulations, and Federal Acquisition Regulations.
• Knowledge of automated accounting systems and on-line computer programs.
• Knowledge of FOIA regulations.
• Knowledge of records and directives management procedures, mail processes, and correspondence procedures.
• Skill in the use of a computer including automated systems (e.g., Word, Excel, Power Point, spreadsheets, databases).
• Skill in analyzing/evaluating data and reports.
• Skill in conducting subject matter related training.
• Ability to review, recognize, and reconcile/resolve various purchase card and billing issues.
• Ability to communicate effectively both orally and in writing.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.

The following documents are required at the time of application:

• Resume: two-page limit, learn more here - Resume Requirements
• Proof of education/training: if applicable, provide a copy of your awarded/conferred college transcript(s)*
• If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
• If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
• If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

*If qualifying all or in-part based on education, transcripts must be submitted as proof of education in order to be considered.

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