Summary
Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Secretary (Office Automation). Make a difference in the West by assisting in meeting increasing water demands while protecting the environment.
Duty Location: Salt Lake City, Utah
For more information about Salt Lake City, Utah click here
This job is open to
Clarification from the agency
Current Federal employees serving under career/career-conditional appointment in the competitive service; former Federal employees with reinstatement eligibility; CTAP/ICTAP eligible; Veterans Employment Opportunities Act (VEOA); Veterans Recruitment Appointment authority (VRA); 30% or More Disabled Veterans; Military Spouses under Executive Order 13832; Individuals with Disabilities; Public Land Corps Eligibles & Land Management Workforce Flexibility Act Eligibles (LMWFA).
Duties
Duties include but not limited to:
- Perform general secretarial and administrative support activities for the organization, such as correspondence, mail, time and attendance, travel arrangements, filing, data entry, calendar management, supplies, room reservations, conference arrangements.
- Finalize correspondence drafts provided by staff including review for grammar, punctuation, and spelling.
- Prepare final document in compliance with precedural requirements, assembles necessary materials, and ensures delivery of correspondence.
- Respond to requests for action, inquiries and questions that originate both inside and outside of the organization.
- Compose reply to general inquires such as establishing or confirming appointments, arranging meetings or conferences, and providing contact information.
- Use word processing software to produce a range of specialized documents that require complex formats, specialized terminology and incorporate text, tables, and/or graphs.
Requirements
Conditions of Employment
To be eligible, an applicant must meet the following:
You must be a U.S. Citizen or U.S. National.You must be suitable for federal employment, determined by a background investigation.
You must submit a resume and supporting documentation (see Required Documents).
Current permanent Federal employees who are selected from this announcement may be required to serve a probationary period.
You must submit eligibility documents for veterans consideration (see Required Documents).
You must meet any minimum education and/or experience requirements (see Qualifications).You must submit transcript(s) to verify education requirements (see Qualifications/Education).
**This position requires a qualified typist. You must be able to type 40 words per minute.
Who May Apply: - 30% or More Disabled Veterans
- Bureau of Reclamation Employees (Competitive)
- Bureau of Reclamation Employees (Non-Competitive)
- Career Transition Assistance Plan (CTAP)
- Department of the Interior Employees (Competitive)
- Department of the Interior Employees (Non-Competitive)
- Federal Employees (Competitive Transfer)
- Federal Employees (Non-Competitive Transfer)
- Former Federal Employees (Competitive Reinstatement)
- Former Federal Employees (Non-Competitive Reinstatement)
- Individuals with Disabilities (Schedule A)
- Interagency Career Transition Assistance Plan (ICTAP)
- Land Management Workforce Flexibility Act (LMWFA)
- Military Spouses
- Miscellaneous Appointing Authorities
- Peace Corps & AmeriCorps VISTA Volunteers
- Public Lands Corps (PLC) Hiring Authority
- Special Hiring Authorities
- Veterans Employment Opportunities Act (VEOA)
- Veterans Recruitment Authority (VRA)
Qualifications
In order to be rated as qualified for this position, the HR Office must be able to determine that you meet thespecialized experience requirement - this information must be clearly supported in the resume.
To qualify at the GS-06, Applicants must possess one-year specialized experience at the GS-5 level. Specialized experience must include at least three (3) of the following:
1. Administrative and clerical support activities such as calendar management, mail distribution, filling, data entry, etc.;
2. Operating computer software packages such as Microsoft Suite;
3. Making travel and lodging arrangements;
4. Review time and attendance for accuracy;
5. Tracking and monitoring action items;
6. Prepares correspondence in an automated system;
7. Reviews and edits documents for clarity, grammar, punctuation, spelling, and required formats.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b).
You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 10/09/2024.
Education
This position does not allow substituting education for experience.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics):
- Accountability
- Attention to Detail
- Clerical
- Customer Service
- Decision Making
- Flexibility
- Integrity/Honesty
- Interpersonal Skills
- Interpersonal Skills
- Learning
- Reading Comprehension
- Reasoning
- Self-Management
- Stress Tolerance
- Teamwork
- Technology Application
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a online assessment. The online assessment measures the critical general competencies listed above that are required to successfully perform the job.
The assessment includes a cut score based on the minimum level of required proficiency in critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12556797
Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.
Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.
Required Documents
Please submit the supporting documents outlined below applicable to your claimed eligibility status and the position and grade to which you are applying. Failing to submit required documents will result in non-consideration due to an incomplete application package.
RESUME: You must submit a resume that demonstrates how skills and experiences through job duties meet the qualifications and requirements listed in the job announcement to be considered for the job. Each job experience must include dates of employment including start and end dates (month and year), work schedule (full-time or part-time), and hours worked per week. For more information, click here.
PERFORMANCE APPRAISAL: Please submit 1) a copy of your most recent performance appraisal/evaluation, and 2) a list of any awards (e.g. superior performance awards, special act/achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.
FEDERAL EMPLOYEES: Competitive Service current and/or former federal employees eligible for Promotion, Reassignment, Transfer, Reinstatement, etc. You must submit a copy of their SF-50, verifying highest rate of pay and documenting career or career-conditional status in the competitive service (Tenure 1 or 2) for which the applicant is claiming eligibility. Do not submit award SF-50s. If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). For more information, click here.
CAREER TRANSITION PROGRAMS: Permanent Federal employees who are surplus, displaced, or involuntarily separated. You must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, you must be well-qualified (i.e., meet the minimum qualification requirements, including selective factors, education and experience requirements) and score at least 85.0 on the assessment questionnaire as established, and be able to perform the duties of the position upon entry. For more information, click here.
VETERANS: Veterans preference eligible under VRA (GS-11 and below only), VEOA, 30% or more Disabled, or Disabled Veterans Enrolled in a VA Training Program. If you are claiming eligibility based on veterans preference entitlement, you must submit a copy of your latest Certificate of Release or Discharge from Active Duty, DD-214 (copy indicating character of service) or other proof of your service which includes character of service. If claiming disability preference, you must also submit the disability letter from the Department of Veterans Affairs or Armed Service and the Application for 10-Point Veteran Preference, Standard Form 15. For more information, click here.
LAND MANAGEMENT WORKFORCE FLEXIBILITY ACT: Current or former land management agency appointees. You must submit (1) a copy of your SF-50, Notification of Personnel Action, that reflects having initially been hired under competitive examining procedures to a time limited (temporary/term) appointment; (2) a copy of SF-50(s), Notification of Personnel Action(s), that reflect having served under one (1) or more time-limited (temporary/term) appointments by a land management agency for a period totaling more than 24 months without a break in service of two (2) or more years; and (3) a copy of your Performance Appraisal Plan and/or Supervisor Memorandum that reflects having performed at an acceptable level during each period of service. For more information, click here.
PUBLIC LAND CORPS: Former PLC members. You must provide a copy of your signed Certificate of Non-Competitive Eligibility and clearly state in your resume time served and duties performed on an appropriate conservation project. For more information, click here.
OTHER HIRING AUTHORITIES: Applicants claiming eligibility based on a Special Hiring Authority must submit applicable proof of eligibility as outlined in the following site(s): Special Hiring Authorities, Schedule A, Peace Corps & AmeriCorps, Interchange Agreement, Military Spouse.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 10/09/2024. To apply, click the blue APPLY ONLINE button at the top of the page.
Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials - applicant must remove any images from badges, licenses, etc.
Next steps
Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.
After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the "How You Will Be Evaluated" section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.
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