Summer Programs Scholarship & Travel Coordinator Job in Annapolis, MD

Vacancy No. 25-061 Department Commander, Navy Installations
Salary $24.00 to $26.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Part-time
Open Date 12/2/2025 Close Date 12/15/2025
Job Link Apply Online Who may apply Public
Locations:
Annapolis, MD


Summary

The purpose of this position is to provide administrative support to the Strategic Outreach division of the Naval Academy Office of Admissions. Primary duties will focus on management of the USNA's Office of Admissions Summer Programs scholarship process and travel coordination for scholarship recipients, with additional assigned duties related to our academic year programs.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

US Citizenship is required in order to obtain the necessary Tier 3 Non-Critical Sensitive security clearance.

Duties

- Administer a need-based scholarship program, to include management of the application and screening process.
- Coordinate travel with the contracted agency and manage the scholarship portion of the budget.
- Coordinate with the STEM Coordinator to provide data for updated reports for sponsorship through the U.S. Naval Academy Foundation and Alumni Association.
- Assist in travel arrangements for Officer supporting partner camps.
- Support scheduling of AY STEM events to include STEM on Deck and STEM Underway programs.
- Provide Customer service support with the program prospects and/or their parents via phone and email.
- Incumbent will be responsible for providing general support to the Admissions Staff, Plans and Programs Coordinator, STEM Coordinator, and Director of Strategic Outreach.
- Performs other related duties as assigned to support STEM Underway and STEM on Deck outreach programs.

Requirements

Conditions of employment

  • Must be able to obtain and maintain a security clearance – requires 18 years of age
  • Males born after December 31, 1959 must be registered for Selective Service
  • Verification of employment eligibility in the United States is required
  • Probationary period: Full Time and Part Time employees serve a one-year probationary period. Flexible employees are employed based on the needs of the business
  • U.S. Citizenship is required for Tier 3 Positions
  • Must be able to understand and communicate in English

Qualifications

KNOWLEDGE, SKILLS and ABILITIES (KSAs) requirements for this position are as follows:
** Your application must include narratives for each KSA, using specific examples to demonstrate your qualifications and experience.

1. Incumbent must have at least one (1) year of specialized administrative and clerical experience in a professional office setting. Experience should include tasks such as budget management, travel coordination, scheduling, and customer service. Experience working in college admissions preferred.
2. Incumbent must be proficient with Google Suite and Microsoft Office Suite. Experience with DocuSign (or similar software), SalesForce, and/or Constituent Relationship Management (CRM) systems is preferred.
3. Strong communication and interpersonal skills, with the proven ability to build and maintain effective relationships with applicants, students, and stakeholder.
4. Demonstrates an understanding of travel coordination procedures and budgetary controls required to manage program-related expenses, with awareness of the importance of fiscal stewardship and adherence to funding regulations when managing need-based scholarship travel budgets. Knowledge of federal and institutional travel policies preferred.

Additional information

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Please be advised that applications received after Noon on the closing date listed above will not be considered. Some positions have special requirements. In these cases, selection is tentative pending satisfactory completion of said requirements. Applicants may be required to provide proof of education, complete a pre-hire health screening, etc. All selections are contingent on obtaining satisfactory employment reference checks. We are an E-Verify participant. Please be informed that applicants will be required to submit a federal government background check. As a condition of employment, the selectee will be required to participate in direct deposit as specified in the negotiated agreement. Occupants of this position must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct. DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor. Reasonable accommodations are provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case-by-case basis.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All applications and supporting documents will be reviewed to determine if they meet the hiring eligibility and KSA requirements listed in the announcement, and will be rated based on the information provided. Best qualified applicants will be referred to the hiring manager.

Required Documents

The below items are accepted and may be needed to support a claimed preference.

  • Resume (Not to exceed 2 pages)
  • Cover Letter
  • If Claiming Veterans Preference ~ DD-214 page 4
  • If Claiming Spousal Preference ~ Proof of Marriage and PCS Orders
  • If Claiming ICTAP Eligibility ~ Reduction in Force (RIF) notice and SF50 or equivalent)
  • Current or Former Federal Employee ~ SF50 or equivalent

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted no later than NOON on the closing date via the Naval Academy Business Services website: https://www.usnabsd.com/about/careers/

Resumes must not exceed 2 pages.
Online Application:https://www.usnabsd.com/about/careers/application-for-federal-employment-of-612/


Agency contact information

US Naval Academy NAF HRO
Email
nabsdjobs@usna.edu
Address
US Naval Academy NAF HRO
181 Wainwright Road
Annapolis, MD 21402
US

Next steps

All applicants must submit an application via the https://www.usnabsd.com/about/careers/ website, and will receive an email confirming submission.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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