Summary
This position will be assigned to the Air Force Service Center at Port San Antonio, TX.
This is a regular full-time category position with guaranteed 40 hours per week. Employees appointed to a regular category position are eligible for benefits.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
Works in the Shared Service Center, General Accounting Section, General Ledger Element and performs a variety of oversight tasks related to the administration and management of the Air Force Services Management System (AFSFMS), Chart of Accounts (COA) and the general ledger module. Maintains the integrity of the AFSFMS by establishing cross validation rules and is responsible from maintaining, validating, and updating accounting code combination to prevent erroneous data from being entered into the system. Manages, reviews, and updates the accounting structure environment of the AFSFMS to ensure users can access and utilize the system for posting financial information. Reports weakness and ensures significant discrepancies are reported to the appropriate level for corrective actions. Leads design and development of customized crosswalk tables specific for each installation. Coordinates data request with installations requesting additional critical information and financial data required. Utilizes experienced judgment and conducts extensive research to review and process a wide variety of nonstandard transaction for multiple installations, and higher headquarters. Evaluates request for adding new or deleting old cost centers and general account codes; verifies compliance with policy and directives, and updates the AFSFMS COA as appropriate. Conducts comprehensive testing of business rules against updated accounting codes to generate appropriate financial statements and facilitate smooth interface of transactions into AFSFMS. Advises AFSVC functional offices of COA updates with corresponding impacts to the accounting modules and contracting applications (e.g. Internet-based purchases system (IBPS) and the P-card). Build new financial statements in appropriate Oracle format. Traces discrepancies in the AFSFMS accounting system to resolve variances. Reviews and assesses accounting processes; initiates and develops System Change Request (SCR) to include developing functional requirements and test plan. Prepares and executes system test plans to assure changes to the AFSFMS meet the certification standards set forth by DOD, GAO and Treasury. Assesses impact of SCRs to other functional modules, identifies process deficiencies, and recommends corrective actions. Works closely with developers on system and report changes during the entire testing phase up to final production. Provides operating entities with guidance for system implementation and identifies base MAJCOM training requirements for AFSFMS use. Initiates, develops and updates training aids to ensure functional and installation AFSFMS general ledger procedural guidance is accurate and current. Employs statistical and other sampling techniques to review subsidiary accounts and verifies reconciliation to the general ledger. Maintains current knowledge and procedures, policies written instructions, and other directives to answer question of the employees. Performs general ledger work functions independently at the full performance level of accounting duties assigned. Responsible for processing voluminous payable allocations, discount allocation, recurring journal voucher, and general ledger adjustment forms (GLAFs) necessary to ensure a smooth monthly financial close-out. Performs random review of financial statements to identify out-of-balance conditions. Works with SSC functionals to research and resolved corresponding adjustment entries as necessary. Responsible for processing monthly reports, researching and fixing any errors, and coordinating files with the Financial Management Branch, Non Appropriated Fund section. Conducts analyses and reviews, organizes and designs metrics, and special studies of accounting and/or related information. Interprets results of analysis and recommends solution alternatives.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12542554
Requirements
Conditions of Employment
- This position requires the incumbent to complete a background investigation with favorable results.
- This position requires that the incumbent be a U.S. Citizen or a Legal U.S. Resident for a minimum of 3 years.
- This position requires the incumbent to possess, or obtain and maintain, a valid regular or official U.S. Passport.
- This position may require the incumbent to travel by either commercial or military aircraft in the performance of temporary duty or training assignment to locations both CONUS and OCONUS.
Qualifications
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 10/10/2024
Business Based Action, Outside Applicant Veteran, Spouse/Widow/Parent of Veteran, and Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying Experience:
Experience in the interrelationship of accounts and the effect of debit and credit transactions on the overall systems of general ledger. Experience working with Oracle and Publisher. Experience working with commercial and/or governmental accounting. Experience in tracking projects tasks, developing solutions to problems, and presenting critical issues to supervisor when additional resources are needed. Experience working with MS Office application software to produce a wide range of office documents.
Knowledge, Skills and Abilities (KSA's):
Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
- Understanding the relationship between the general ledger and subsidiary accounts and extensive subdivisions of accounts.
- Able to perform analysis on financial application requirements.
- Able to offer solution process and solve application problems that are reported.
- Able to analyze system problems and apply sound judgment in accessing the practical implementation of alternative solutions.
- Able to communicate (oral and written) effectively with personnel at all levels with varying degrees of technical knowledge.
- Knowledge and understanding of the regulations, guides and precedents sufficient to interpret and apply them in a variety of accounting situations
- Bachelor's degree in accounting or a degree in a related field such as business administration, finance, or public administration that included or was supplemented by 12 hours in accounting or a combination of education and at least 2 years of accounting experience or Oracle financial experience that provided professional accounting knowledge.
**NOTE: Those qualified applicants who meet both the minimum qualification requirement(s) and highly preferred criteria(s) will be considered best qualified for this position and will be referred to the selecting official(s) first for consideration.
All other applicants will be referred as needed and requested by the selecting official(s).
**Reminder to Applicants: Your experience has to be clearly identified in your resume in order to receive consideration. If your resume does not provide enough information regarding your work history for us to make a creditable qualification determination, your application package may be rendered disqualified, and you will no longer be considered for this position.
(Format example: Employer name, position title, beginning and ending dates of employment, with summary of duties, etc.)
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does not allow for education substitution.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Required Documents
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
- Cover Letter
- DD-214/ Statement of Service
- Diploma/ GED
- Disability Letter (VA)
- License
- Other (1)
- Other (2)
- PCS Orders
- Professional Certification
- Proof of Marriage Status
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 10/10/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
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