Administrative Assistant Job in KLAMATH FALLS, OR

Vacancy No. ORAF17-355 755758 Department Air National Guard Units (Title 32)
Salary $32,844.00 to $52,893.00 Grade 05 to 07
Perm/Temp Permanent FT/PT Full-time
Open Date 1/11/2017 Close Date 2/13/2017
Job Link Apply Online Who may apply Status Candidates
Locations:
KLAMATH FALLS, OR

Job Description (Please follow all instructions carefully)

ADMINISTRATIVE ASSISTANT

Air National Guard Units (Title 32)

1 vacancy in the following location:

  • Kingsley Field, OR
Work Schedule is Full Time - Excepted Service Term NTE Indefinite

Opened Wednesday 1/11/2017

Closes Monday 2/13/2017

  • Salary Range
    $32,844.00 to $52,893.00 / Per Year
  • Series & Grade
    GS-0303-05/07
  • Promotion Potential
    07
  • Supervisory Status
    No
  • Who May Apply
    Open to all qualified applicants in the 1st, 2nd, and 3rd Areas of Consideration.
  • Control Number
    462156300
  • Job Announcement Number
    ORAF17-355 755758
Job Overview

Job Overview

Summary

OREGON AIR NATIONAL GUARD
NATIONWIDE TECHNICIAN VACANCY ANNOUNCEMENT

For more information on the Oregon National Guard please visit:
Oregon Military Department

OREGON NATIONAL GUARD CORE VALUES:
Character, Confidence, Courage, Commitment (CCCC)

OREGON NATIONAL GUARD VISION:
Oregon National Guard will provide the citizens of the State of Oregon and the United States with the ready force of citizen soldiers and airman, equipped and trained to respond to any contingency natural or manmade. When we are needed, we are there.

ADMINISTRATIVE ASSISTANT
173 FW
Kingsley Field, OR United States 1 vacancy

(This position located in 173 Operations Gp)
Appointment Type: Excepted Service Term (Indefinite w/Conv Rights)
Official Position Description #: D1526000
Series/Grade: GS-0303-05/06/07
Salary Range: $32,844.00-$52,893.00
*Candidates must be able to obtain and maintain a Secret Security Clearance*
*Candidates must have a valid state driver's license*

*May convert to permanent without further competition*
*PCS is not Authorized*

MEMBERSHIP IN THE NATIONAL GUARD IS REQUIRED: This is an Excepted Service position that requires membership in the Oregon National Guard as a condition of employment. Selectee will be required to wear the military uniform. Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment. Unit of military assignment is any supporting unit of 173 FW. Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program. Acceptance of a permanent or indefinite position with the Oregon National Guard will cause termination from any Guard Recruitment Bonus or Guard paid student loan. A law enforcement background check may be required prior to appointment to this position. By submitting a resume or application for this position, you authorize this agency to accomplish the check. This is a dual-status position and membership in the Oregon National Guard is required. By submitting this application you are affirming to the validity of the information you have provided.

AREAS OF CONSIDERATION:
1st Area: Current permanent full time support personnel of the Oregon Air National Guard (ANG)
2nd Area: All members of the Oregon Air National Guard (ANG)
3rd Area: Individuals in the Active Duty Air Force, Air Force Reserve, or Air Force National Guard who have held/hold the AFSC and are eligible to meet the military requirements for membership in the Oregon (AFNG). Individuals eligible to meet the military requirements for membership in the (ANG) Application materials must be received in our office by Monday, February 13, 2017. Failure to provide complete information may result in your not receiving consideration for this position. Please refer to the Qualifications and Evaluations section to understand the qualification requirements, and How To Apply Section for detailed instruction on applying.

Duties

INTRODUCTORY:
This position is located in the Air Commander's Office. The purpose of the position is to provide technical and administrative assistance for programs within the Air Commander's area of responsibility. This support is provided to the Air Commander, Vice Commander, and Chief of Staff or Community Manager.

MAJOR DUTIES:
(1) Assists in managing the Internal Management Control Program (IMPC). Gathers and organizes IMCP material, establishes a suspense system, drafts the annual wing plan, and provides accurate information regarding changes in the program and in the status of the IMCP submission by managers. Coaches managers, identifies trends, and develops analysis tools using data from the reports. Advises of systematic strengths and weaknesses. Drafts reports for Air Commander's approval and submission to the Adjutant General, United States Property and Fiscal Office (USPFO), Air Force Audit Agency (AFAA), and National Guard Bureau (NGB).

(2) Assists the Commander, Vice Commander and Wing Inspector General with planning and coordination of the Command Inspection program. Assists in the development of inspection schedules; coordination of timetables with staff directorates and major commands; development of areas of inspection through analysis of prior inspection reports and identification of previous problem areas. Reviews after action reports submitted by units to help identify ongoing problem areas. Coordinates review of reports with the Inspector General when requested.

(3) Oversees the Officer Evaluation Program. Monitors suspense dates for submission of Officer Performance Reports (OPR's) to the Vice Commander and Wing Executive Officer. Reviews OPR's for accuracy prior to signature by the command element. Coordinates extension of established suspense dates with the Military Personnel Section. Provides the Air Commander with status of all OPR's and provides assistance to subordinate units when necessary.

(4) Assists in the development of policy letters which may require researching applicable directives from higher authority, to ensure conflict will not result from issuance of new policy. Coordinates draft policy with other staff directorates prior to submission for final review and approval.

(5) When assigned by the Air Commander, supports unit personnel in their computer needs by answering routine questions and bringing issues and problems to the attention of Information Management personnel. Documents problems and records trends. Obtains assistance from Workgroup Manager (WGM) to explain complex network concepts. Installs or requests assistance to install and configure application software to run on stand-alone computers or networked systems. Maintains automated configuration control files and registers software to the installation. Requests installation and maintenance of microcomputers, printers and peripheral equipment. Performs limited maintenance and trouble shooting or obtains assistance of WGM to resolve hardware problems. Briefs new personnel on computer operations and performs demonstrations as required.

(6) Maintains and administers multiple support budgets for the Air Commander's Office. Maintains all files and records. Receives, inputs, monitors, and records all expenditures. Receives, obligates and disperses funds for accounts. Reconciles and audits accounts. Prepares and submits required reports. Resolves problems, issues, and conflicts within the budgets. Sets up controls to monitor expenses during the year and recommends budget adjustments.

(7) Processes orders for the section, to include preparation, publication, distribution and tracking of civilian and military travel orders; annual training, special training, and other orders, to include special authorizations. Reconciles the orders process with the workday accounting program to ensure validation of orders requirements to include workday management. All transactions are tracked and recorded for reconciliation and audit. Prepares and submits required budget reports.
*The above description only mentions a limited amount of the position's official duties. For a full comprehensive document that covers all the duties of the position, please contact one of the Recruitment Specialist at the bottom of the announcement.

Travel Required

  • Occasional Travel
  • For job training and organization mission requirements.

Relocation Authorized

  • No
Job Requirements
Additional Information
How to Apply
Required Documents

Department of the Air Force

Air National Guard Units (Title 32)

Contact

Edward D. Chitwood
Phone: (503)584-3841

Address

Oregon National Guard
JFHQ-HRO ATTN Staffing
1776 Militia Way SE
Salem
OR
USA

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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