Administrative Officer Job in NEW YORK, NY

Vacancy No. MS-18-BNY-EBSA-52 Department Employee Benefits Security Administration
Salary $47,374.00 to $91,147.00 Grade 07 to 11
Perm/Temp Permanent FT/PT Full-time
Open Date 7/13/2018 Close Date 7/26/2018
Job Link Apply Online Who may apply Status Candidates
Locations:
NEW YORK, NY

Job Description (Please follow all instructions carefully)

Overview

  • Open & closing dates

    Opening and closing dates 07/13/2018 to 07/26/2018

  • Service

    Competitive

  • Pay scale & grade

    GS 07 - 11

  • Salary

    $47,374 to $91,147 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-time

Location

1 vacancy in the following location:

Relocation expenses reimbursed

No

Telework eligible

No

Announcement number

MS-18-BNY-EBSA-52

Control number

504871600

  • Duties

    Duties

    Summary

    DOL seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse customers we serve.  DOL fosters a diverse and inclusive work environment that promotes collaboration, flexibility and fairness so that all individuals are able to participate and contribute to their full potential.

    This position is located in the Department of Labor, Employee Benefits Security Administration (EBSA) in New York, NY. The security of retirement funds and the availability of employer-sponsored health care are matters of widespread concern to American workers today. EBSA is committed to educating and assisting the 141 million Americans covered by more than 684,000 private retirement plans, 2.5 million health plans, and similar numbers of other welfare benefit plans holding over $7.6 trillion in assets; as well as plan sponsors and members of the employee benefits community. EBSA balances proactive enforcement with compliance assistance and works diligently to provide quality assistance to plan participants and beneficiaries. It is the policy of EBSA to provide the highest quality of service to its customers. EBSA is responsible for administering provisions of the Employee Retirement Income Security Act of 1974 (ERISA), the Consolidated Omnibus Budget Reconciliation Act of 1986 (COBRA), the Patient Protection and Affordable Care Act of 2010 (ACA), the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Newborns' and Mothers' Health Protection Act of 1996, the Mental Health Parity and Addiction Equity Act, the Women's Health and Cancer Rights Act of 1998, the Genetic Information Non-Discrimination Act (GINA), Michelle's law, and related regulations.

    This position is outside the bargaining unit.

    This position has no promotion potential.  

    Learn more about this agency

    Responsibilities

    GS-07: Serves as the confidential Administrative Officer for the Regional Director and performs a wide variety of administrative duties associated with the execution of the Region's approved operating budget, timekeeping, personnel actions, records management, procurement needs, liaising with vendors and other matters.  Assists manage regional budget by reviewing annual operating budget and tracking quarterly allocations and expenditures; identifying funding needs and makes appropriate recommendations to adjust budgetary allocations and expenditures.  Assists the IT Specialist maintain the Agency's LAN (Local Area Network) computer network system and telecommunications equipment and assist users solve computer functionality and equipment needs.

    GS-09/11: The incumbent provides a full complement of budgetary functions and duties associated with all phases of the budget process. The incumbent is responsible for planning, implementing, and evaluating a comprehensive Regional Office Financial Management System. Develops and implements a Regional Office Financial Management System which insures fiscal soundness and uniformity. Maintains an information system which accounts for all Regional Office and District Office expenditures, and identifies trends and brings about corrective action in a responsive manner. Advises and, as required, determines adjustments in the budget for the Regional Office to meet continually changing program priorities and nationwide emphases associated with the EBSA enforcement program and participant assistance, public education and outreach programs. Assures system accountability by effecting procedures and internal controls. 

    Performs a complex and detailed review and analysis of the Regional Office budget.  Reviews final budget execution documents received from the EBSA National Office against Regional Office submissions, and advises managers of the funds available by program and expense categories, such as expert witness, independent fiduciaries, deposition activities, public education outreach seminars, compensation, awards, bonuses, travel, printing, communications, etc. Recommends approval, disapproval, or modification of budget execution documents.

    Prepares, approves and controls the initiation and input of all obligating documents to the Department of Labor Financial Management and Cost Accounting System through OASAM. Prepares and codes obligation and expenditure documents. Compiles data for special reports, and answers requests regarding financial information from EBSA National Office, OASAM, and Regional Office managers or a wide variety of matters.

    Reviews, analyzes, and reconciles monthly Department of Labor Detail Fund Reports (DFR); researches questionable financial entries; and initiates adjustments to the budget, maintains constant awareness of financial operations, watches over trend in expenditure rates1 alerts the Regional Director to emerging over obligations in critical expense categories; follows up on overdue input documents to ensure reliability of reported figures, and examines ways to decrease operating costs.

    Performs a review of invoices, travel vouchers, requisitions, etc., prior to approval and payment by OASAM.  Maintains a Government Purchase Card (GPC) in pursuing with government and non-government purchases for the Regional Office and District Office.

    Serves as the liaison with the OASAM human resources staff in the areas of classification, staffing, employee relations, labor relations, benefits, hours of work, and workers' compensation.  Serves as liaison for matters pertaining to training.

    Serves as liaison for general services to include telephone order initiation, changes, maintenance, and billing, space allocations, facilities and repairs which entails working closely with OASAM to facilitate all necessary services. Incumbent provides guidance to managers and their subordinate staffs on the custody, record keeping, and documentation of use of nonexpendable personal property within its assigned location or jurisdiction.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    11

    Who May Apply

    This job is open to…

    All current federal U.S. Department of Labor employees in the New York City local commuting area with competitive status.  CTAP eligibles in the local commuting area. Qualified Land Management Eligibles.

    Questions? This job is open to 2 groups.

  • Job family (Series)

    0341 Administrative Officer

  • Requirements
  • Required Documents
  • Benefits
  • How to Apply
  • Fair & Transparent

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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