Administrative Officer Job in JERICHO, VT

Vacancy No. VT-11012319-AR -21-04 Department Army National Guard Units
Salary $65,173.00 to $84,730.00 Grade 11 to 11
Perm/Temp Permanent FT/PT Full-time
Open Date 1/27/2021 Close Date 2/28/2021
Job Link Apply Online Who may apply Status Candidates
Locations:
JERICHO, VT


Job Description (Please follow all instructions carefully)
Overview
  • Accepting applications
  • Open & closing dates

    Opening and closing dates 01/27/2021 to 02/28/2021

  • Service

    Excepted

  • Pay scale & grade

    GS 11

  • Salary

    $65,173 to $84,730 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-Time

Locations

1 vacancy in the following location:

  • Jericho, VT 1 vacancy
Relocation expenses reimbursed

No

Telework eligible

No

This job is open to
  • National Guard & Reserves

    Current members, those who want to join, or transitioning military members.

Clarification from the agency

All members of the Vermont Army National Guard only.

Announcement number

VT-11012319-AR -21-04

Control number

590494400

  • Duties
    Duties Summary

    THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

    This National Guard position is for an Administrative Officer, Position Description Number D1174000 and is part of Garrison Support Command of the Vermont Army National Guard.

    The purpose of the position is to function as the Officer in Charge (OIC) of the organization, representing the commander in oversight and conduct of all functions of the organization and is responsible to ensure the Commander's policies are implemented.

    Learn more about this agency
    Responsibilities

    (1) Plans and assigns work to be accomplished through subordinates engaged in a variety of occupations. Makes assignments based on priorities, degree of difficulty, and requirements of the assignment. Prepares requests for filling vacancies to meet workload requirements. Participates in the selection of subordinates from lists of eligible applicants. Reviews and/or recommends appointment, promotion or reassignment of employees. Establishes and/or approves performance standards.

    (2) Conducts reviews of command policies, activities and programs to ensure subordinate units are effectively and efficiently progressing toward the desired readiness status. Assists in creating and/or changing command policies and procedures. Develops instructions for implementation by staff sections, technicians and subordinate elements.

    (3) Develops, implements and evaluates the administrative, personnel and supply policy for the Brigade. Is the primary advisor for the command in the areas of legal, medical, and personnel actions. Provides technical assistance and guidance to unit level administrative and logistical personnel. Provides oversight for and consolidates unit level feeder reports. Analyzes and/or prepares the personnel reporting areas of the battalion/squadron level organizational readiness report.

    (4) Ensures compliance with the Command Supply Discipline Program and Command Maintenance Discipline Program. Assists in the preparation for and executes additional command level inspections in the area of logistics and maintenance. Executes and/or oversees the duties of the Property Book Officer (PBO). Analyzes and/or prepares the logistics and equipment readiness areas of the battalion/squadron level organizational readiness report. Advises the commander of equipment on hand and equipment readiness issues.

    (5) Provides guidance and funds management for all decentralized logistic funds. These may include secondary stock funds, office supply accounts, transportation funding, and various classes of supply. Serves as the approving official for IMPAC expenditures.

    (6) Coordinates and assists in developing plans for recruiting and retention within the command. Analyzes the personnel portion of the organizational readiness report to determine critical needs and priorities for the strength management program. Provides guidance to staff officers, commanders and full time employees in policy and procedure changes concerning areas of strength management. Manages and reports information in regards to personnel accessions, retention, participation, and attrition.

    (7) Keeps abreast and ensures the implementation of new policy statements, regulations and directives issued by higher headquarters concerning administrative, supply and personnel activities. Provides guidance and assistance to ensure command programs have been implemented and evaluates their effectiveness in subordinate elements.

    (8) Makes day-to-day decisions for the commander in the areas of personnel and equipment assignments. Investigates and recommends, as directed, appropriate action on incidents such as property loss or complaints involving the units or assigned members. Coordinates and ensures the completion of line of duty (LOD) investigations, reports of survey, change of command inventories etc.

    (9) May be required to represent the National Guard and the Commander in the community. Provides support for community activities such as parades, celebrations, military funerals, etc Coordinates with civic organizations and school officials for such things as communities support projects, natural disaster or civil disturbance planning. Monitors the use of facilities for military and recruiting in conjunction with community activities. Coordinates the security of the facilities. Submits to local news media, articles, stories, announcements or advertisements designed to make the public aware of the National Guard and their role in the community and in national defense.

    (10) Reviews reports and plans pertaining to the overall organization's mobilization readiness. May supervise the execution of the mobilization of individuals or sub elements of the command for the purpose of state or federal missions.

    (11) Ensures the National Guard armories and other facilities in the command are properly utilized and cared for. Arranges with state ARNG officials for repair, upkeep, and custodial services for the facilities. Ensures the proper security measures are established and followed. Initiates rental agreements and receives and accounts for monies received for rental of the headquarters armory. Audits and reviews armory accounts of subordinate armories.

    (12) Performs other duties as assigned.

    **REFER TO PD FOR FULL LIST OF DUTIES/RESPONSIBILITIES**

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    11

  • Job family (Series)

    0341 Administrative Officer

  • Requirements
    Requirements Conditions Of Employment
    • Must be able to obtain and maintain the appropriate security clearance of the position
    • Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
    • May occasionally be required to work other than normal duty hours; overtime may be required
    • This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement.
    • Acceptance of an excepted service position constitutes concurrence with these requirements as a condition of employment.
    • Males born after 31 December 1959 must be registered for Selective Service.
    • Federal employment suitability as determined by a background investigation.
    • May be required to successfully complete a probationary period.
    • Participation in direct deposit is mandatory.
    • Must be a member of the Vermont Army National Guard.
    Qualifications

    Military Grades: CPT/O-3 through MAJ/O-4

    Compatible Military Assignments: OFF BR 01A (Immaterial), 42B, 42H

    GENERAL EXPERIENCE: Experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations. Supervisory, managerial, professional or technical work experience and/or training which has provided knowledge of management principles, practices, methods and techniques. Experience using computer and automation systems.

    SPECIALIZED EXPERIENCE GS-11: Must have a minimum of 36 months experience, education or training analyzing problems, identifying significant factors, gathering pertinent data and recognizing solutions. Experience preparing reports, plans, policies and various correspondence. Experience evaluating objectives and develop plans to facilitate the availability and effective utilization of various resources. Experience utilizing the organization, its mission and the organizational staff procedures. Experience using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency and productivity of administrative and technical programs. Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies. Experience in analytical and investigative techniques.


    OTHER REQUIREMENTS:
    -Must be a member of the Vermont Army National Guard in order to be eligible to apply.
    -Open to CPT/O-3 through MAJ/O-4.
    -This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
    -The duties and responsibilities of your job may significantly impact the environment. You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.

    Please be advised:

    1. Specialized experience will be used to determine qualifications for the announced position.
    2. An applicant's RESUME must provide, in detail, how they meet the specialized experience listed.
    3. It must be documented with "from (mm/yy)" and "to (mm/yy)" dates and description of the specialized experience.
    4. If education or a degree is required as part of the "Specialized Experience", you must include transcripts.

    Do not copy the specialized experience qualifications word for word and place into your resume; you must describe your personal experience as it pertains to each statement.

    Education

    There are no specific educational requirements for this position.

    Additional information

    If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.sss.gov/RegVer/wfRegistration.aspx).

    Vermont Army National Guard personnel who are bonus recipients/student loan repayment program recipients may have their benefits terminated and/or recouped if selected as a Permanent/Indefinite Military Technician. Applicants should contact the VTARNG Incentive Manager to determine any possible termination and/or recoupment actions that may result from accepting this position.

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

    Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

    1. Knowledge in dealing with officials of other units/organizations and briefing/advising officials of higher rank.
    2. Ability to manage the personnel program for the organization.
    3. Skill in determining the work methods and techniques required to achieve the goals and requirements of the unit.
    4. Ability to execute command level inspection programs for the organization.
    5. Ability to conduct reviews and recommend changes to command policies, activities and programs.
    6. Ability to manage the recruiting, retention and strength management functions of the battalion.

    Please be advised that the applicant rating will be evaluated on the following occupational competencies:

    1. Administration and Management
    2. Attention to Detail
    3. Decision Making
    4. Interpersonal Skills
    5. Change Management
    6. Creative Thinking
    7. Integrity/Honesty

    Background checks and security clearance
    Security clearance

    Secret

    Drug test required

    No

  • Required Documents
    Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Resume: resume must show relevant experience, where you worked, job title, detailed duties and accomplishments written in your own words (Do not plagiarize), employer's name and address, supervisor's name and phone number, starting and ending dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.), hours per week and salary. If you are a current Federal employee or previous Federal employee, provide your position title, pay plan, series and grade. Your detailed experience should be listed under each job title with starting and ending dates. Resume must show applicants name and contact information.
    2. AGO-VT Form 690-5, Military Experience and Education Resume (All applicants, currently serving in the military, prior-service and civilians MUST complete the name block and military affiliation block of the AGO-VT Form 690-5 and sign and date the form).
    3. For current Federal employees: Latest SF 50, Personnel Action.

    Other supporting documents (as applicable):

    • DD-214
    • Transcripts
    Helpful Hints for Applying:

    - Ensure that your resume contains your full name, address and phone.
    - Include details about the experience that relates to the position you are applying for.
    - Be specific and always include Month and Year for the dates of your experience.
    - Be sure to include your applicable military experience and explain the duties of the MOS/AFSC held.

    In describing your experience, please be clear and specific. We will not make assumptions regarding your experience. Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position.

    If you are using education to qualify for this position OR education is a mandatory requirement to meet qualifications, YOU MUST submit copies of college transcripts that identify each course, the college or university, semester or quarter hours earned, grade and grade-point received. Submitting a certificate or a degree will not suffice. You must submit transcripts when required. Photocopies are acceptable.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://www.abc.army.mil/

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

    A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

    To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

    Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

    After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

    You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

    To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

    Agency contact information Alejandra Caballero Alejandra Caballero
    Address

    Vermont Army National Guard Garrison Support Command
    789 Vermont National Guard Road
    Colchester, VT 05446
    US
    Learn more about this agency

    THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION.

    The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

    Visit our careers page

    Learn more about what it's like to work at Army National Guard Units, what the agency does, and about the types of careers this agency offers.

    http://www.nationalguard.mil/

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.