Administrative Specialist Job

Vacancy No. DE-10698681-20-JDD Department Space and Naval Warfare Systems Command
Salary $23,366.00 to $69,690.00 Grade 1 to 2
Perm/Temp Permanent FT/PT Full-time
Open Date 1/14/2020 Close Date 1/14/2021
Job Link Apply Online Who may apply Public
Locations:
SAN DIEGO, CAPEARL HARBOR, HIPHILADELPHIA, PA


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 01/14/2020 to 01/14/2021

  • Service

    Competitive

  • Pay scale & grade

    NO 1 - 2

  • Salary

    $23,366 to $69,690 per year

  • Appointment type

    Term

  • Work schedule

    Multiple Schedules

Locations

1 vacancy in the following locations:

  • San Diego, CA
  • Pearl Harbor, HI
  • Philadelphia, PA
Relocation expenses reimbursed

No

Telework eligible

Yes as determined by agency policy

This job is open to
  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

U.S. Citizens

Announcement number

DE-10698681-20-JDD

Control number

556688700

  • Duties
    Duties Summary

    This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply" section of this flyer to be considered. There may or may not be actual vacancies filled from this flyer. Notice of Result letters will not be sent to applicants who respond to this flyer.

    Learn more about this agency
    Responsibilities
    • You will be responsible for assisting with aspects of budgetary functions and duties while gaining in depth knowledge of fiscal/appropriation laws, policies, and directives.
    • You will use Microsoft Office applications and financial systems tools to extract data, provide basic analysis, and assist in the preparation of periodic status reports for project/program leads and management.
    • You will be responsible for serving as a junior member of a team, performing recurring tasks associated with project initiation and project execution.
    • You will ensure that duties performed are in compliance with all applicable statutes, regulations, and policies.
    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    4

  • Requirements
    Requirements Conditions Of Employment
    • Relocation expenses (i.e. PCS) or relocation incentives as described in 5 USC 5753 may OR may not be authorized in accordance with applicable travel regulations.
    • Recruitment incentives may be authorized to eligible new hires.
    • Must be a US Citizen.
    • Must be determined suitable for federal employment.
    • Must participate in the direct deposit pay program.
    • New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.
    • Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
    • You will be required to obtain and maintain an interim and/or final secret security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
    • This position is covered under the Defense Acquisition Workforce Improvement Act (DAWIA). You must be level I certified in the Business Financial Management field. Certification is required within 24 months of appointment.
    • This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.
    • You may be required to complete training, obtain, and maintain a government credit card with travel and purchase authority.
    Qualifications
    NO-01:
    No experience needed.

    NO-02:
    Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

    This position may be non-competitively converted to a ADMINISTRATIVE SPECIALIST, NO-0343-02 career ladder position after meeting all regulatory requirements (including qualification requirements), and upon the recommendation of management. Promotion is neither implied nor guaranteed.

    Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/management-and-program-analysis-series-0343/.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.
    Education

    Additional information

    This position is in the Science & Technology Reinvention Laboratory (STRL) Human Resource Management System pay band for Department of Defense laboratories.

    The pay schedule and pay band for all Administrative Specialist/Professional Positions will be NO-1/2/3/4/5/6.

    Additional vacancies may be filled by this announcement.

    A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

    If you are unable to apply online and request information about the Alternate Application process, please contact the Department of Navy's Employment Information Center.

    Post Secondary Students Must be a currently enrolled in a full-time program at an institution of higher education as defined in 20 U.S.C. ยง 1001 and provide proof of continuous enrollment (i.e., documentation of registration or tuition bill from the college or university) at the time of application and have completed at least one full year of their academic program. Students must be in good academic standing with a GPA of 2.0 or greater, and making satisfactory progress towards the receipt of a bachelor's or graduate degree.

    Individuals selected for these positions may be required to sign and adhere to a program participation agreement and/or an individual development plan.

    Post-Secondary Students on Term appointments may be non-competitively converted to a permanent, competitive service, career-conditional appointment upon completion of all academic program requirements. Conversion to a permanent appointment is not automatic, nor guaranteed.

    How You Will Be Evaluated

    In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.

    As vacancies occur, the Human Resources Office will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this flyer. You will be rated based on the information provided in your resume, along with your supporting documentation.

    If selected, you may be required to provide additional supporting documentation.

    If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and/or experience, you may be found ineligible/not qualified.

    Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    All qualification requirements must be met before being considered for any vacancies.

    Background checks and security clearance
    Security clearance

    Secret

    Drug test required

    No

  • Required Documents
    Required Documents

    A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications. The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package: employer's name, starting and end dates (Mo/Yr), hours per week, and pay plan, series and grade level (e.g. GS-0201-09) for relevant federal experience.TIP: A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

    DHA Eligibility documentation: You must provide documentation that you are eligible for this Direct Hire Authority. If applying as a student, you must provide documentation that shows you are accepted for enrollment by the educational institution. You may provide unofficial transcripts or the acceptance letter for new students.

    Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required. If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

    Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position? Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school. While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position. You may submit a copy your degree(s) if specific coursework does not have to be verified.

    Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service [Honorable, General, etc.] is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service. If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website: Veterans' Preference Advisor

    Are you a disabled veteran or claiming 10-point veterans' preference?
    If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

    You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15). http://www.opm.gov/forms/pdf_fill/SF15.pdf.

    Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command. The statement of service must provide the branch of service, rate/rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

    Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    http://www.secnav.navy.mil/donhr/Benefits/Pages/Default.aspx

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    Interested Applicants must submit resumes, proof of full time enrollment and transcripts/application packages to:

    Naval Information Warfare Systems Command
    NIWCPACJOBS@navy.mil
    Subject Line: Control Number NO0343PSS

    Facsimile applications will not be considered.

    All resumes/applications must be received no later than the close date of this flyer.

    It is the applicant's responsibility to verify that all information in their resume and documents, are received, legible, and accurate. HR will not modify answers/documents submitted by an applicant.

    Agency contact information Department of Navy EIC Department of Navy EIC
    Address

    SPAWARSYSCEN PACIFIC SAN DIEGO CA
    53560 Hull Street
    San Diego, CA 92152-5001
    US
    Learn more about this agency

    The Navy and Marine Corps team offers innovative, exciting and meaningful work linking military and civilian talents to achieve our mission and safeguard our freedoms. Department of the Navy provides competitive salaries, comprehensive benefits, and extensive professional development and training. From pipefitters to accountants, scientists to engineers, doctors to nurses-the careers and opportunities to make a difference are endless.

    Civilian careers-where purpose and patriotism unite!

    Visit our careers page

    Learn more about what it's like to work at Space and Naval Warfare Systems Command, what the agency does, and about the types of careers this agency offers.

    http://www.secnav.navy.mil/donhr/Pages/Default.aspx/

    Next steps

    When the application process is complete, your application will be reviewed to determine if you meet the hiring eligibility and qualification requirements for which you requested consideration. You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability related to the job requirements.

    Qualified applicants will be referred to the hiring manager. The hiring manager may choose to conduct interviews. Once the selection is made, you will receive a notification of the decision.

    If you are considered for the second step in the application process, you will be asked to provide 3-5 professional references which include your current and/or previous supervisors, and transcripts as proof of education. In addition you will be asked to submit documentation showing pay/compensation (i.e., pay stubs, SF-50, or related), DAWIA transcript (if applicable), and other appropriate certifications (i.e., contracting warrant) for panel consideration. Please prepare these materials in advance as you will have limited time to complete your submission. Lack of timely submission may be considered when reducing the applicant pool.

    Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.