Administrative Support Assistant Job

Vacancy No. 20-R9OCR2-303-ASA-4-5G Department Forest Service
Salary $31,208.00 to $45,393.00 Grade 4 to 5
Perm/Temp Permanent FT/PT Full-time
Open Date 7/13/2020 Close Date 10/30/2020
Job Link Apply Online Who may apply Status Candidates
Locations:
HARRISBURG, ILJONESBORO, ILVIENNA, ILWILMINGTON, IL
BEDFORD, INTELL CITY, INBALDWIN, MICADILLAC, MI
GLADSTONE, MIIRONWOOD, MITROUT CREEK, MIMIO, MI
MUNISING, MIONTONAGON, MIOSCODA, MIBRIMLEY, MI
RAPID RIVER, MISAINT IGNACE, MIWATERSMEET, MIWELLSTON, MI
AURORA, MNBLACKDUCK, MNCASS LAKE, MNCOOK, MN
DEER RIVER, MNDULUTH, MNELY, MNGRAND MARAIS, MN
TOFTE, MNWALKER, MNAVA, MODONIPHAN, MO
HOUSTON, MOPOPLAR BLUFF, MOPOTOSI, MOROLLA, MO
SALEM, MOCAMPTON, NHCONWAY, NHGORHAM, NH
HECTOR, NYMARIETTA, OHNELSONVILLE, OHPEDRO, OH
BRADFORD, PAMARIENVILLE, PAWARREN, PAMANCHESTER, VT
ROCHESTER, VTRUTLAND, VTEAGLE RIVER, WIFLORENCE, WI
GLIDDEN, WIHAYWARD, WILAKEWOOD, WILAONA, WI
MEDFORD, WIPARK FALLS, WIRHINELANDER, WIWASHBURN, WI
BARTOW, WVELKINS, WVMARLINTON, WVPARSONS, WV
PETERSBURG, WVRICHWOOD, WVWHITE SULPHUR SPRINGS, WV


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 07/13/2020 to 10/30/2020

  • Service

    Competitive

  • Pay scale & grade

    GS 4 - 5

  • Salary

    $31,208 to $45,393 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-Time

Locations

many vacancies in the following locations:

  • Harrisburg, IL
  • Jonesboro, IL
  • Vienna, IL
  • Wilmington, IL
  • Bedford, IN
  • Tell City, IN
  • Baldwin, MI
  • Cadillac, MI
  • Gladstone, MI
  • Ironwood, MI
  • Kenton, MI
  • Mio, MI
  • Munising, MI
  • Ontonagon, MI
  • Oscoda, MI
  • Raco, MI
  • Rapid River, MI
  • Saint Ignace, MI
  • Watersmeet, MI
  • Wellston, MI
  • Aurora, MN
  • Blackduck, MN
  • Cass Lake, MN
  • Cook, MN
  • Deer River, MN
  • Duluth, MN
  • Ely, MN
  • Grand Marais, MN
  • Tofte, MN
  • Walker, MN
  • Ava, MO
  • Doniphan, MO
  • Houston, MO
  • Poplar Bluff, MO
  • Potosi, MO
  • Rolla, MO
  • Salem, MO
  • Campton, NH
  • Conway, NH
  • Gorham, NH
  • Hector, NY
  • Marietta, OH
  • Nelsonville, OH
  • Pedro, OH
  • Bradford, PA
  • Marienville, PA
  • Warren, PA
  • Manchester, VT
  • Rochester, VT
  • Rutland, VT
  • Eagle River, WI
  • Florence, WI
  • Glidden, WI
  • Hayward, WI
  • Lakewood, WI
  • Laona, WI
  • Medford, WI
  • Park Falls, WI
  • Rhinelander, WI
  • Washburn, WI
  • Bartow, WV
  • Elkins, WV
  • Marlinton, WV
  • Parsons, WV
  • Petersburg, WV
  • Richwood, WV
  • White Sulphur Springs, WV
Relocation expenses reimbursed

Yes Relocation expenses may be reimbursed at the discretion of management in accordance with agency policy.

Telework eligible

Yes as determined by agency policy

This job is open to
  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • Federal employees - Competitive service

    Current or former competitive service federal employees.

  • Individuals with disabilities

  • Land & base management

    Certain current or former term or temporary federal employees of a land or base management agency.

  • Military spouses

  • Peace Corps & AmeriCorps Vista

  • Special authorities

    Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

  • Veterans

Clarification from the agency

Current permanent federal employees with competitive status, Land Management Workforce Flexibility Act, CTAP/RPL/ICTAP and VEOA eligibles, Farm Service Agency permanent county employees, 30 percent or More Disabled Veterans, Certain Former Overseas and Foreign Service Employees, Military Spouses, Interchange Agreement and Other Miscellaneous Authorities, People with Disabilities, Peace Corps and VISTA, Reinstatement, Public Land Corps, Resource Assistant Program, and VRA eligible candidates.

Announcement number

20-R9OCR2-303-ASA-4-5G

Control number

573158000

  • Duties
    Duties Summary

    The primary purpose of this position includes purchasing and procurement transactions, office machine operations, word processing, and special project assignments. The incumbent works closely with Forest Service employees as well as the public.

    Information on specific locations where jobs are being filled and the dates when applications are due for these locations can be found at https://fsoutreach.gdcii.com/Outreach

    Learn more about this agency
    Responsibilities
    • The responsibilities listed are at the full performance level.
    • Distribute office supplies and special order items, reconcile purchases within the appropriate database in a timely manner.
    • Maintain procurement/purchasing files in accordance with regulations and agency directives and ensures procurement documentation is signed and attached.
    • Requisition office supplies, equipment, forms, printing services, maintenance services, etc. as required.
    • Receive visitors and handle calls of a routine nature, such as locations of key personnel and recreation opportunities.
    • Enter data into existing or newly developed databases using work center software systems.
    • Prepare audits and transmit time and attendance reports for employees in the unit.
    • Review outgoing correspondence for grammatical accuracy and conformance with policy.
    • Examine documents and data for completeness, discrepancies and other special requirements.
    Travel Required

    Occasional travel - Occasional travel for site visits, training and/or meetings may be required.

    Supervisory status

    No

    Promotion Potential

    5

  • Requirements
    Requirements Conditions Of Employment
    • Must be a U.S. Citizen or National.
    • Males born after 12/31/1959 must be Selective Service registered or exempt.
    • Subject to satisfactory adjudication of background investigation and/or fingerprint check.
    • Successful completion of one year probationary period, unless previously served.
    • Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
    • Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
    • All locations in the following states are part of the bargaining unit: Pennsylvania, Michigan, West Virginia and Wisconsin.
    • All locations in Illinois are part of the bargaining unit, except Wilmington, IL. All locations in Minnesota are part of the bargaining unit, except Cass Lake, Blackduck, Walker and Deer River.
    • All other locations listed in this announcement are not part of a bargaining unit.
    • Selectee will be responsible for tax obligations related to payments for moving expenses - 2017 Tax Cuts and Job Act, Public Law 115-97. Questions should be directed to the Travel help Desk, 877-372-7248, Option 1, or email SM.FS.asc_tos@usda.gov
    • A recruitment or relocation incentive may be authorized. Final determination to pay an incentive will be made by the hiring official at the time of the job offer.
    • This announcement may be used to fill positions with a seasonal work schedule where full-time work is guaranteed for 13 pay periods and when not working, you will be placed in non-pay/non-duty status.
    • This announcement may be used to fill positions with a seasonal work schedule where full-time work is guaranteed for 18 pay periods and when not working, you will be placed in non-pay/non-duty status.
    • Salary wage as shown is for Rest of the U.S. For more information, refer to the Office of Personnel Management, Salary and Wages web page.
    Qualifications
    In order to qualify, you must meet the eligibility and qualifications requirements as defined below by the closing date of the announcement. For more information on the qualifications for this position, visit the Office of Personnel Management's General Schedule Qualification Standards.

    Your application and resume must clearly show that you possess the experience requirements. Transcripts must be provided for qualifications based on education. Provide course descriptions as necessary.

    Specialized Experience Requirement:
    For the GS-4 grade level: One year of progressively responsible clerical, office, or other work which provided the knowledge and skills needed to perform the duties of the position being filled. Examples of specialized experience could include: Clerical, office, or other work such as receiving and sorting incoming and outgoing mail; using automated software to produce written documents; maintaining office files; and answering phone calls in an office setting;

    OR an associate's degree or two years of successfully completed education above high school. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university;

    OR a combination of successfully completed post high school education and experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

    For the GS-5 grade level: One year of specialized experience equivalent to the GS-04 grade level in the Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities needed to successfully perform the duties of this position. Examples of specialized experience could include: Greeting visitors and responding to phone and written inquiries personally or referring to other staff as appropriate; Maintaining written records and files in electronic and/or hardcopy filing systems; Using word processing software and printing equipment to create, copy, edit, store, retrieve, and print standardized documents ensuring correct grammar, spelling, punctuation, and format.

    OR a bachelor's degree or 4 years of successfully completed education above the high school. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

    OR a combination of successfully completed post high school education (in excess of the first 60 semester hours) and specialized experience. The education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    Education

    Additional information

    THIS IS AN OPEN CONTINUOUS ANNOUNCEMENT. This type of announcement provides the Forest Service with a readily available source of applicants when vacancies occur. Eligibility and qualifications will be verified when there is a vacancy for the location and grade for which you applied.

    Career Transition Assistance Plan (CTAP), Reemployment Priority List (RPL) or Interagency Career Transition Assistance Plan (ICTAP): To exercise selection priority for this vacancy, CTAP/RPL/ICTAP candidates must meet the basic eligibility requirements and all selective factors. CTAP/ICTAP candidates must be rated and determined to be well qualified (or above) based on an evaluation of the competencies listed in the How You Will Be Evaluated section. When assessed through a score-based category rating method, CTAP/ICTAP applicants must receive a rating of at least 85 out of a possible 100.

    Veterans who are preference eligible or who have been separated from the armed forces under honorable conditions after three years or more of continuous active service are eligible for consideration under the Veteran's Employment Opportunity Act (VEOA).

    Land Management Workforce Flexibility Act (LMWFA) provides current or former temporary or term employees of federal land management agencies opportunity to compete for permanent competitive service positions. Individuals must have more than 24 months of service without a break between appointments of two or more years. Service must be in the competitive service and have been at a successful level of performance or better. Part-time and intermittent service will be credited only for time actually worked. Non-pay status such as leave without pay is credited for up to six months in a calendar year; anything beyond six months is not credited. Applicants are responsible for providing sufficient information/documentation to determine if the 24 month criteria is met.

    Farm Service Agency (FSA) County Employees: Permanent County employees without prior Federal tenure who are selected for a Civil Service position under Public Law 105-277 will be given a career-conditional appointment and must serve a 1-year probationary period.

    For more information on applying under special hiring authorities such as the Veteran's Recruitment Act (VRA), 30 percent disabled veterans, certain military spouses, Schedule A Disabled, etc., explore the different Hiring Paths on the USAJOBS website

    This position is being concurrently announced under Delegated Examining (or Demo) Number 20-R9OCR2-303-ASA-4DP. This announcement is open to all qualified candidates. Applying to both announcements may expand the possibilities of consideration since different referral criteria apply to each type of announcement. See the above announcement for more information.

    PROMOTION POTENTIAL: If you are selected for a position with further promotion potential, you will be placed under a career development plan, and may be non-competitively promoted if you successfully complete the requirements and if recommended by management. However, promotion is neither implied or guaranteed.

    Government Housing may be available

    Daycare facilities are not available


    This position is eligible for telework and other flexible work arrangements.


    How You Will Be Evaluated

    You will be evaluated based on your qualifications for this position as evidenced by the experience, education, and training you described in your application package, as well as the responses to the Assessment Questionnaire to determine the degree to which you possess the competencies listed below:

    • Administration and Management
    • Clerical
    • Database Administration
    • Technical Competence
    • Writing
    • Writing


    Your application, including the online Assessment Questionnaire, will be reviewed to determine if you meet (a) minimum qualification requirements and (b) the resume supports the answers provided to the job-specific questions. Your resume must clearly support your responses to all the questions addressing experience and education relevant to this position.

    If you meet the qualification requirements and are determined to be among the best qualified, you will be referred to the hiring manager for consideration. Noncompetitive candidates and applicants under some special hiring authorities must meet minimum qualifications to be referred.

    Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action.

    To view the application form, visit: https://apply.usastaffing.gov/ViewQuestionnaire/10851970

    Background checks and security clearance
    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing, Suitability/Fitness

  • Required Documents
    Required Documents

    The following documents are required for your applicant package to be complete. Our office cannot be responsible for incompatible software, illegible fax transmissions, delays in mail service, your system failure, etc. Encrypted documents will not be accepted. Failure to submit required, legible documents may result in loss of consideration.
    • Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience related to this position as described in the major duties including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); 4) supervisor's phone number and whether or not the supervisor may be contacted for a reference check; 5) other qualifications.
    • If education is required or you are using education to qualify, you must submit: a copy of your college transcripts. An unofficial copy is sufficient with the application; however, if you are selected, you will be required to submit official transcripts prior to entering on duty. Education must have been successfully obtained from an accredited school, college or university. If any education was completed at a foreign institute, you must submit with your application evidence that the institute was appropriately accredited by an accrediting body recognized by the U.S. Department of Education as equivalent to U.S. education standards. There are private organizations that specialize in this evaluation and a fee is normally associated with this service. All transcripts must be in English or include an English translation.
    In addition to the above, you must submit the documents below if you claim in the following:
    • Current and former Federal employees: 1) Most recent non-award Notification of Personnel Action (SF-50) showing that you are/were in the competitive service, highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND 2) Most recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable. Do not submit a performance plan.
    • Surplus or displaced employees eligible for CTAP, RPL, or ICTAP priority: proof of eligibility (RIF separation notice, notice of proposed removal for declining a transfer of function or directed reassignment to another commuting area, notice of disability annuity termination), SF-50 documenting separation (as applicable), and your most recent SF-50 noting position, grade level, and duty location with your application per 5 CFR 330.
    • Land Management Workforce Flexibility Act Eligible Applicants: please review the Required Documents for Hiring Authorities Quick Guide on the Forest Service website.
    • Current permanent FSA County employees: most recent non-award Notification of Personnel Action, (SF-50 or equivalent) showing your highest grade (or promotion potential) held on a permanent basis, position title, series and grade AND most recent performance appraisal (dated within 18 months) per above.
    • VEOA, VRA and 30% Disabled Veterans: please review the Required Documents for Hiring Authorities Quick Guide on the Forest Service website.
    • If claiming eligibility under a special hiring authority not listed above, please review the Required Documents for Hiring Authorities Quick Guide on the Forest Service website.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    Please view Tips for Applicants - a guide to the Forest Service application process.

    Please read the entire announcement and all instructions before you begin. You must complete this application process and submit all required documents electronically by 11:59p.m. Eastern Time (ET) on the closing date of this announcement.

    Applying online is highly encouraged. We are available to assist you during business hours (normally 8:00a.m. - 4:00p.m., Monday - Friday). If applying online poses a hardship, contact the Agency Contact listed below well before the closing date for an alternate method. All hardship application packages must be complete and submitted no later than noon ET on the closing date of the announcement to be entered into the system prior to its closing.

    This agency provides reasonable accommodation to applicants with disabilities on a case-by-case basis; contact the Agency Contact to request this.

    To begin, in USAJOBS click "Apply" and follow the instructions to attach your resume and required documents, complete the assessment questionnaire, and submit your application.

    NOTE: If a document is resubmitted, it replaces the previous submission, which means the previous document is no longer available to the Human Resources Office. If you are adding to, rather than replacing a previous submission, you must upload both the old document and the new document. You must verify that uploaded documents from USAJOBs transfer into the Agency's staffing system as there is a limitation to the number of documents that can be transferred. However, once in the Agency's staffing system, you will have the opportunity to upload additional documents. Applicants may combine all like required documents (e.g. SF-50s or veteran docs) into one or more files and scan for uploading into the application. Each file must not exceed 3MB. Grouping like documents into files will simplify the application process. Documents must be in one of the following formats: GIF, JPEG, JPG, PDF, PNG, RTF, or Word (DOC or DOCX). Uploaded documents may not require a password, digital signature, or other encryption to open.

    Agency contact information HRM Contact Center HRM Contact Center
    Address

    USDA Forest Service HRM Contact Center
    DO NOT MAIL IN APPLICATIONS, SEE INSTRUCTIONS IN THE ANNOUNCEMENT.
    Albuquerque, NM 87109
    US
    Learn more about this agency

    A career with the Forest Service will challenge you to manage and care for more than 193 million acres of our nation's most magnificent lands, conduct research through a network of forest and range experiment stations and the Forest Products Laboratory, and provide assistance to State and private forestry agencies.

    It's an awesome responsibility - but the rewards are as limitless as the views.

    Next steps

    Your application will be reviewed to verify that you meet the eligibility and qualification requirements for the position prior to issuing referral lists to the selecting official. If further evaluation or interviews are required, you will be contacted. Log in to your USAJOBS account to check your application status.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.