Summary
This assignment is a 1-year non-reimbursable assignment.
This assignment is with Office of Strategy, Policy, and Plans.
We encourage you to read the entire announcement prior to submitting your application.
The incumbent serves as Communications Specialist.
This is a full-time Virtual JDA until the end of the detail.
Clarification from the agency
This detail opportunity is for current competitive and excepted service employees only. If
you are not a current federal civilian employee you will not be eligible for this position. DHS Joint Duty Assignments do not apply to members of the Military service or contractors.
Duties
The primary purpose of this position is to review and evaluate the knowledge management and communications efforts of CP3. The position is also responsible for receiving and analyzing a wide range of information inquiries, and correspondence submitted to CP3.
The incumbent work with office staff in response to Senior DHS staff, Congress and Congressional Staffers, and Component customers.
MAJOR DUTIES
In this role, the incumbent makes assignments to CP3 staff to ensure proper clearance and coordination of responses in accordance with the Office of the Secretary correspondence program guidelines.
The incumbent research, gathers, develop, and checks the accuracy of information from a wide range of sources related to the policies and mission of CP3.
Analyzes and selects pertinent information; determines the most logical and effective use of the information; ensures consistency with recent and previous written materials; and determines the overall length and tone based upon purpose of document(s), the medium, and audience. The incumbent conducts detailed analyses of information requests and prepares or coordinates the preparation of responses based upon the information requirements needed. Ensures submissions are fully coordinated and approved by appropriate personnel.
The incumbent research, develops, and checks the accuracy of information from a wide range of sources regarding DHS policy objectives.
Enforces record management policies, standards, procedures, and practices to ensure effective information resource management.
Coaches the team in the selection and application of appropriate problem solving methods and techniques, provides advice on work methods, practices and procedures, and assists the team and/or individual members in identifying the parameters of a viable solution.
Maintains program and administrative reference materials, project files and relevant background documents and makes available policies, procedures and written instructions from the supervisor; maintains current knowledge to answer questions from team members on procedures, policies, and directives. Prepares reports and maintains records of work accomplishments and administrative information, as required, and coordinates the preparation, presentation and communication of
work-related information to the supervisor.
Conditions of Employment
- Must be a current permanent Federal employee
- Must have supervisory approval to apply to the Joint Duty Assignment. DHS 250-2 Application Form under "required documents" section.
- Must NOT have any pending/outstanding disciplinary actions
- Must have achieved a minimum of "meet expectations/proficiency" on latest performance appraisal/evaluation
- Must be currently at the grade level of the detail. *No Temporary Promotion Opportunity*
- The program does not apply to members of the Military service or contractors.
Qualifications
Qualifications required:
- Knowledge Required by the Position:
- Expert knowledge to interpret and explain a variety of subjects, and to write and edit materials tailored to specified media and audiences. Ability to review proposed articles for instructional value and potential interest and make initial decision on what to accept or reject.
- Expert knowledge of the finer techniques and nuances of writing and editing. Mastery of a broad range of information sources and analytical methods to research and develop information on the programs and policies.
- Serves under the current administrative supervisor who initiates all assignments
and tasks through direct discussions, conferences, or directives that broadly define the incumbent's duties, responsibilities, and mission.
- Works with minimal supervision, using individual discretion and judgment. The incumbent is responsible for independently planning and executing all assigned tasks in accordance with the broad guidance provided by the supervisor and keeping the supervisor informed of significant events.
- As a recognized authority on assigned tasks, the incumbent's work is normally accepted without change and is reviewed by superiors for potential impact upon broad PLCY and DHS policies and objectives.
Please read the following important information to ensure we have everything we need to consider your application:
It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this Joint Duty assignment opportunity announcement.
Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience. Your application will be rated based on your resume.
Please ensure EACH work history includes ALL of the following information:
- Job Title (Include series and grade of Federal Job)
- Duties (Be specific in describing your duties)
- Name of Federal agency
- Supervisor name, email, and phone number
- Start and end dates including month and year (e.g. June 2007 to April 2008)
Education
EDUCATIONAL SUBSTITUTION: There is no educational substitution for this position.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
We will review your resume and supporting documentation to ensure you meet the basic qualification requirements. If you meet the minimum qualifications, your experience, education, and training will be rated using a job questionnaire based on the competencies or knowledge, skills, and abilities needed to perform this Joint Duty Assignment.
If you are among the best qualified, you may be referred to the hiring manager for consideration and may be called for an interview. After reviewing your resume and supporting documentation, a determination will be made. You must submit the supporting documents listed under the required documents section of this announcement.
Note: DHS continues to take necessary steps to keep our workforce safe amid the COVID-19 pandemic. If you receive a final Joint Duty Assignment offer to onboard, please complete the onboarding requirements and/or forms and submit them electronically in an expeditious manner. Your start date may be delayed if the action above is not completed.
1. Resume: Do not include any personally identifiable information (PII) i.e., home address, social security number, or date of birth. Your resume must clearly demonstrate you have experience which meets the requirements of this position as outlined in the "Qualifications" section.
2. SF-50: Submit a copy of your official SF-50 (no text version) or other official "Notification of Personnel Action" document which shows the following information:
- Your appointment in the Federal service
- Tenure
- Grade and Step
- Full performance level
If your SF-50(s) does not provide the information needed to make a final determination for qualification, you will be found ineligible for the position.
3. DHS Joint Duty Assignment Application Form signed by your supervisor. Please click on the following link to access the required form DHS Form 250-02.
All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on 02/01/2024 to receive consideration.
- To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and other supporting documents, and complete the questionnaire.
- Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link, and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.
Next steps
Once you submit your application, we will assess your experience and training, identify the best qualified applicants, and refer those applications to the selecting official for further consideration and a possible interview. We will notify you by email at various stages in the process. Your status will also be updated on USAJOBS throughout the process. To check your status, log on to your USAJOBS account, click on "Application Status," and then click "More Information." We expect to make a final JDA offer within 90 days after the deadline for applications. If you are selected, we will conduct a suitability/security background investigation.
Telework: Telework eligibility is based on the needs of the office and is subject to change.
Additional information pertaining to your interest and availability for this position may be needed after the closing date of the Joint Duty Assignment vacancy announcement; therefore, a timely response to these requests must be adhered to in order to remain in consideration.
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