1 vacancy in the following location:
This job is open to
U.S. citizens, nationals or those who owe allegiance to the U.S.
Clarification from the agency
2019-11-14 CC py
ABOUT THE PRESIDIO TRUST FINANCE & ADMINISTRATION TEAM
Learn more about this agency
Our Finance and Administration Team is a diverse group of professionals. As part of a one-of-a-kind organization, the team brings together innovative private sector strategies while following federal policies and guidelines to develop and maintain the Presidio Trust's budget, support all contracting, procurement, accounting and reporting activities, and ensure the park is self-sufficient and continues to be available for all visitors.
Our ideal candidate brings a strong mix of both administrative skills, as well as a positive and motivated attitude and a life-long desire to learn.
The Contract Coordinator performs a wide range of duties to support contracting and procurement activities both for other team members and individually assigned responsibilities. The position consists of 50% project administration and coordination for departmental staff, and 50% of contract services and procurement duties. Responsible for preparing, examining, analyzing, negotiating and revising contracts that involve the purchase of goods or services such as equipment, materials, supplies, products, general contractors, architects, engineers and miscellaneous consultants while ensuring compliance with in place Policy, Procedures and Protocols.
- Identify and understand the issues involved in contracting and procurement activities to determine necessary steps for completion and compliance.
- Assist in the preparation and revision of contracts and/or solicitations that involve the purchase of goods or services.
- Coordinate assignments by defining objectives, priorities and deadlines unsupervised.
- Administer and manage Task Order Contracts including extensions and Task Orders.
- Assist in development of contracting and procurement documents including solicitation and pre-award activities. Interfaces with various user groups in support of Request for Proposal/Invitation for Bid (RFP/IFB) including scopes of work, source selection evaluation criteria, cost estimate analysis, specifications, delivery schedules, reporting requirements, insurance, terms, conditions and funding.
- Be proactive with vendors/consultants to ensure contract compliance, and various reporting requirements, invoices and supporting documents are completed in a timely manner.
- Monitor Davis Bacon/Service Contract Act prevailing wage rates where applicable.
- Perform close out of contracts, and finalizes outstanding contract issues, final invoices and vendor/consultant performance evaluations where needed.
- Perform invoice preliminary review, validation and routing for contracting and procurement.
- Track, file and maintains insurance certificates and preliminary notices
- Understand organizational Policy and Procedures and business practices to perform interrelated processing processes.
- Perform Oracle duties including Purchase Order processing, complete audit request and possible de-obligation processing.
- Assist contracting and procurement staff with issuance of documents for execution, solicitation assistance and back-up per Department Policy and Procedures.
- Interface with Associate Director of Contracting and Contracting Officers with respect to assigned contracting activities and keeps informed.
Conditions Of Employment
- You must be a U.S. citizen to qualify for this position.
BACKGROUND INVESTIGATION OR CLEARANCE
See Technical Qualifications
- Requires Associate Degree in Business Administration, or similar, and at least 3 years of relevant experience with a wide variety of contracting and procurement support activities including negotiation skills.
- Good interpersonal skills, computer literacy in word processing and spread sheets (MS Office), excellent written and verbal communication skills, and an ability to function in an environment of flexibility and creativity.
- The work requires adaptability/resilience, customer service focus, communication and follow-up skills, formal presentation skills, innovation, integrity, negotiation, coordination of work with others, decision making, excellence and business acumen.
The Presidio Trust has identified this position as subject to an employment background investigation, which shall consist of a review of applicable county, state, and Federal criminal and civil records, state bankruptcy indexes and a credit report. An individuals granting of an investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the investigation.
This position may require the completion of a U.S. Office of Government Ethics (OGE) Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.
This job is being filled by an alternative hiring process and is not in the competitive civil service.
How You Will Be Evaluated
You will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.
Background checks and security clearance
Presidio Trust Employment Application (download from https://www.presidio.gov/presidio-trust/jobs-internal/Shared%20Documents/Employment%20Application.pdf)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
The Trust provides the following benefits to eligible employees, and more:
Alternative Work Schedules
Federal Employees Retirement System
Flexible Spending Plan
Federal Employees Health Benefits Plan
Federal Thrift Savings Plan
Vacation (annual leave) Benefits
Vision Care Insurance
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply call (415) 561-5300 (Monday-Friday, 8 am 5 pm) to request an application package, OR download the application from our website, www.presidio.gov, and mail the application to Employee Support Services, Presidio Trust, P.O. Box 29052, San Francisco, CA 94129-0052.You may also email applications to firstname.lastname@example.org.
The Trust offers a competitive compensation and benefits package. Applications received by November 20, 2019 will receive first consideration. We are planning to hold the first round of interviews beginning the week of December 2, 2019 the second round of interviews beginning the week of December 6, 2019, make a job offer in December, and set a work start date in early January 2020.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Legal and regulatory guidance