Contract Coordinator Job in SAN FRANCISCO, CA

Vacancy No. 2019-11-14 CC py Department Presidio Trust
Salary $0.00 to $0.00 Grade 09 to 09
Perm/Temp Permanent FT/PT Full-time
Open Date 11/14/2019 Close Date 12/16/2019
Job Link Apply Online Who may apply Public
Locations:
SAN FRANCISCO, CA


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 11/14/2019 to 12/16/2019

  • Service

    Excepted

  • Pay scale & grade

    AD 09

  • Salary

    $0 to $0 bi-weekly

  • Appointment type

    Permanent

  • Work schedule

    Full-Time - Full Time

Locations

1 vacancy in the following location:

  • Presidio, CA 1 vacancy
Relocation expenses reimbursed

No

Telework eligible

No

This job is open to
  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

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Announcement number

2019-11-14 CC py

Control number

551759900

  • Duties
    Duties Summary

    ABOUT THE PRESIDIO TRUST FINANCE & ADMINISTRATION TEAM
    Our Finance and Administration Team is a diverse group of professionals. As part of a one-of-a-kind organization, the team brings together innovative private sector strategies while following federal policies and guidelines to develop and maintain the Presidio Trust's budget, support all contracting, procurement, accounting and reporting activities, and ensure the park is self-sufficient and continues to be available for all visitors.

    Learn more about this agency
    Responsibilities

    Our ideal candidate brings a strong mix of both administrative skills, as well as a positive and motivated attitude and a life-long desire to learn.

    JOB OVERVIEW
    The Contract Coordinator performs a wide range of duties to support contracting and procurement activities both for other team members and individually assigned responsibilities. The position consists of 50% project administration and coordination for departmental staff, and 50% of contract services and procurement duties. Responsible for preparing, examining, analyzing, negotiating and revising contracts that involve the purchase of goods or services such as equipment, materials, supplies, products, general contractors, architects, engineers and miscellaneous consultants while ensuring compliance with in place Policy, Procedures and Protocols.

    RESPONSIBILITIES
    - Identify and understand the issues involved in contracting and procurement activities to determine necessary steps for completion and compliance.
    - Assist in the preparation and revision of contracts and/or solicitations that involve the purchase of goods or services.
    - Coordinate assignments by defining objectives, priorities and deadlines unsupervised.
    - Administer and manage Task Order Contracts including extensions and Task Orders.
    - Assist in development of contracting and procurement documents including solicitation and pre-award activities. Interfaces with various user groups in support of Request for Proposal/Invitation for Bid (RFP/IFB) including scopes of work, source selection evaluation criteria, cost estimate analysis, specifications, delivery schedules, reporting requirements, insurance, terms, conditions and funding.
    - Be proactive with vendors/consultants to ensure contract compliance, and various reporting requirements, invoices and supporting documents are completed in a timely manner.
    - Monitor Davis Bacon/Service Contract Act prevailing wage rates where applicable.
    - Perform close out of contracts, and finalizes outstanding contract issues, final invoices and vendor/consultant performance evaluations where needed.
    - Perform invoice preliminary review, validation and routing for contracting and procurement.
    - Track, file and maintains insurance certificates and preliminary notices
    - Understand organizational Policy and Procedures and business practices to perform interrelated processing processes.
    - Perform Oracle duties including Purchase Order processing, complete audit request and possible de-obligation processing.
    - Assist contracting and procurement staff with issuance of documents for execution, solicitation assistance and back-up per Department Policy and Procedures.
    - Interface with Associate Director of Contracting and Contracting Officers with respect to assigned contracting activities and keeps informed.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    09

  • Job family (Series)

    1102 Contracting

  • Requirements
    Requirements Conditions Of Employment
    • You must be a U.S. citizen to qualify for this position.

    SPECIAL REQUIREMENTS:

    BACKGROUND INVESTIGATION OR CLEARANCE

    Qualifications
    See Technical Qualifications
    TECHNICAL QUALIFICATIONS:

    REQUIRED QUALIFICATIONS
    - Requires Associate Degree in Business Administration, or similar, and at least 3 years of relevant experience with a wide variety of contracting and procurement support activities including negotiation skills.
    - Good interpersonal skills, computer literacy in word processing and spread sheets (MS Office), excellent written and verbal communication skills, and an ability to function in an environment of flexibility and creativity.
    - The work requires adaptability/resilience, customer service focus, communication and follow-up skills, formal presentation skills, innovation, integrity, negotiation, coordination of work with others, decision making, excellence and business acumen.
    BACKGROUND INVESTIGATION
    The Presidio Trust has identified this position as subject to an employment background investigation, which shall consist of a review of applicable county, state, and Federal criminal and civil records, state bankruptcy indexes and a credit report. An individuals granting of an investigation and resulting report is voluntary. However, employment in this sensitive position is contingent upon the successful completion of an investigation. The Presidio Trust may refuse to hire an individual, may rescind an offer of employment to an individual, or may review and terminate the employment of a current employee not successfully completing the investigation.
    FINANCIAL DISCLOSURE
    This position may require the completion of a U.S. Office of Government Ethics (OGE) Financial Disclosure Report, both as a New Entrant into the position and annually thereafter. The purpose of the financial disclosure system is to assist employees and their agencies in avoiding conflicts between official duties and private financial interests or affiliations.

    Education

    EDUCATION:

    N/A

    Additional information

    This job is being filled by an alternative hiring process and is not in the competitive civil service.

    How You Will Be Evaluated

    You will be evaluated based upon the question responses you provide during a structured interview. In responding to structured interview questions you should be sure to cite specific examples of experience, explain exactly what you did, and the outcome.

    Background checks and security clearance
    Security clearance

    Not Required

    Drug test required

    Yes

  • Required Documents
    Required Documents

    Presidio Trust Employment Application (download from https://www.presidio.gov/presidio-trust/jobs-internal/Shared%20Documents/Employment%20Application.pdf)

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    The Trust provides the following benefits to eligible employees, and more:
    Alternative Work Schedules
    Bereavement Leave
    Dental Insurance
    Federal Employees Retirement System
    Flexible Spending Plan
    Federal Employees Health Benefits Plan
    Federal Holidays
    Life Insurance
    Long-Term Disability
    Military Leave
    Personal Leave
    Federal Thrift Savings Plan
    Short-Term Disability
    Sick Leave
    Training
    Vacation (annual leave) Benefits
    Vision Care Insurance

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    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    The Presidio Trust is an equal opportunity employer, offering a competitive benefits package. To apply call (415) 561-5300 (Monday-Friday, 8 am 5 pm) to request an application package, OR download the application from our website, www.presidio.gov, and mail the application to Employee Support Services, Presidio Trust, P.O. Box 29052, San Francisco, CA 94129-0052.You may also email applications to jobs@presidiotrust.gov.

    Agency contact information Presidio Trust Employee Support Services Presidio Trust Employee Support Services
    Address

    Presidio Trust
    103 Montgomery Street
    San Francisco, California 94129
    US
    Learn more about this agency

    Visit our careers page

    Learn more about what it's like to work at Presidio Trust, what the agency does, and about the types of careers this agency offers.

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    Next steps

    The Trust offers a competitive compensation and benefits package. Applications received by November 20, 2019 will receive first consideration. We are planning to hold the first round of interviews beginning the week of December 2, 2019 the second round of interviews beginning the week of December 6, 2019, make a job offer in December, and set a work start date in early January 2020.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.