Open & closing dates
Opening and closing dates
12/14/2019 to 09/30/2020
This job is open continuously and will remain open for an extended period of time. We will fill jobs as they become available. The next consideration date is 12/19/2019. Learn more
Pay scale & grade
$12.57 to $16.34 per hour
Plus applicable allowances.
Permanent - Regular
Full-Time - Full Time
1 vacancy in the following location:
This job is open to
Family of overseas employees
Family members of a federal employee or uniformed service member who is, or was, working overseas.
U.S. citizens, nationals or those who owe allegiance to the U.S.
The purpose of this position is to serve as a point of contact for information and perform clerical and administrative tasks in support of CYP, which includes Child Development Centers (CDC), Child Development Homes (CDH), School Age Care (SAC) and Youth Programs (YP), Resource and Referral (R&R) Program, and the US Department of Agriculture (USDA) Food Program.
Learn more about this agency
The CYP Operation Clerk performs a combination of duties related to one or more components of CYP. Duties are related to record keeping and reporting, liaison with families and programs, and collection and monitoring of fees and supplies. Prepares and maintains assigned reports, correspondence and statistical and financial data pertaining to components within the CYP (e.g., CDC, CDH, SAC, YP, R&R, USDA). Ensures child registration and enrollment paperwork is complete and current. Ensures all USDA food program records are accurate, up-to-date and readily available. Review and completed paperwork for background checks. Maintains files and records. Prepares necessary daily, weekly and monthly reports in compliance with reporting policies and procedures and ensures they are submitted in a timely manner. Notifies supervisor of any discrepancies and informs supervisor of any issues/problems that cannot be resolved. Provides front desk coverage, logs children in and out of facility and informs and answers questions regarding programs and services, patron financial obligations, waiting lists, events and policies and procedures. Assists with dissemination of information to CDH providers regarding training schedules, certification processes, application status and USDA reporting requirements. Takes phone calls and responds to inquiries. Performs assigned resource and referral duties and assists in maintaining current waiting list. Collects fees and charges, and records payments in accordance with proper procedures. Notifies supervisor of all delinquent payments. Completes a daily activity report and ensures proper deposit of funds in accordance with established cash handling procedures.
Conditions Of Employment
- You must be at least 18 years of age with a high school diploma or equivalent Unit.
KNOWLEDGE REQUIRED BY THE POSITION:
Knowledge of administrative support funcitons.
Knowledge of general office automation soft, practices and procedures in order to accomplish various work assignments.
Knowlegde of military CDc, CDH, SAC, YP, R&R and USDA Food Programs.
Ability to maintain a computerized database. Working knowledge of computers, Child and Youth Management System (CYMS), or equivalent database system.
Ability to maintain accurate reports and records and military style documents.
Applicants must be able to speak, read and write English.
Must have 2 years of administrative experience;
High school diploma or equivalent.
To receive credit for education YOU MUST ATTACH a copy of the High school diploma or transcripts, certificates, or other acceptable evidence to your application.
Position is subject to special inoculation and immunization requirements as a condition of employment for working with children. Employee is required to obtain appropriate immunization against communicable diseases in accordance with recommendations from the Advisory Committee on Immunization Practices (ACIP), which includes the influenza vaccine.
Must pass a pre-employment physical, provide evidence of immunization and be free from communicable disease.
Must satisfactorily obtain or complete required training certificates and maintain certifications or credentials required by federal, state or National Accreditation institutions utilized as part of DOD’s Child and Youth Programs.
Incumbent must satisfactorily complete all background checks for federal childcare positions, including a National Agency Check with Inquiries (NACI), criminal history checks to include fingerprints, and installation record checks.
Incumbents will be automatically disqualified for a conviction (either civilian or military to include any general, special or summary court-martial or non-judicial punishment) for a sexual offense, a felony drug offense, or any criminal offense involving a child victim. Automatic disqualification also applies if the incumbent has been found negligent in a civil adjudication or administrative proceeding concerning the death or serious injury to a child or dependent person entrusted to the individual’s care.
All selections are contingent upon satisfactory employment reference checks.
The Department of Navy (DON) is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, sexual orientation, genetic information or any other non-merit factor. The DON provides reasonable accommodation to applicants with disabilities. Applicants with disabilities who believe they require reasonable accommodation should call 011-39-081-568-5612 or e-mail their request to NAFPersonnel@eu.navy.mil to ensure proper consideration. The decision to grant an accommodation will be made on a case-by-case basis.
How You Will Be Evaluated
Using the qualifications of the position, a predetermined rating and ranking criterion of knowledge, skills, and abilities will be used for each application.
Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire
Background checks and security clearance
- Resume with complete work history including job title, start and end dates, and highlighting qualifications relevant to the vacancy announcement;
- Attach an OF-306, Declaration for Federal Employment (signed within last 60 days);
- Proof of education;
- Supplemental Questionnaire.
OTHER REQUIRED DOCUMENTS:
- Veteran of U.S. Armed Forces? Attach the member-4 page of your DD-214, "Certificate of Release or Discharge from Active Duty".
- Current or former Federal employee? Attach most recent SF-50 or Personnel Action Report (PAR) from your personnel record.
- Claiming Military Spouse Preference? Attach Military Spouse Preference Form, Preference Entitlement Survey, and legible copy of sponsor's PCS orders.
- Claiming Family Member Preference? Attach Preference Entitlement Survey and legible copy of sponsor's PCS orders.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
A comprehensive benefits package is available.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
How to Apply
To begin the process, click on the Apply Online button to create an account or log in to your existing USAJOBS account.
- Check the status of the application system and maintenance schedule here: status.fhrnavigator.com
- If you experience technical difficulties applying online, report it here: firstname.lastname@example.org. The support inbox is monitored Monday through Friday, from 8 AM ET until 6 PM ET.
- Make sure your status in USAJOBS is 'Received' after you submit your application to ensure it was submitted successfully.
Ensure your submission contains all the information and documentation required by the vacancy announcement. If your submission does not provide all the information and documentation required by the vacancy announcement, you may lose consideration for the job. Applicants can expect updated notification 4-6 weeks after closing.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Legal and regulatory guidance