Defense Travel Administrator Title Job in SPRINGFIELD, IL

Vacancy No. IL-11011897-AR-21-013 Department Army National Guard Units
Salary $53,433.00 to $69,462.00 Grade 9 to 9
Perm/Temp Permanent FT/PT Full-time
Open Date 1/21/2021 Close Date 12/31/2021
Job Link Apply Online Who may apply Status Candidates

Job Description (Please follow all instructions carefully)
  • Open & closing dates

    Opening and closing dates 01/21/2021 to 12/31/2021

  • Service


  • Pay scale & grade

    GS 9

  • Salary

    $53,433 to $69,462 per year

  • Appointment type


  • Work schedule



1 vacancy in the following location:

  • Springfield, IL 1 vacancy
Relocation expenses reimbursed


Telework eligible

Yes as determined by agency policy

This job is open to
  • Internal to an agency

    Current federal employees of this agency.

Clarification from the agency

Open to current onboard ILNG employees only. This is an open continuous announcement. Initial cutoff will be 25 January 2021. Recruitment will continue through the announcement closing date until the position is filled.

Announcement number


Control number


  • Duties
    Duties Summary


    This National Guard position is for a DEFENSE TRAVEL ADMINISTRATOR (Title 5), Position Description Number T5129000 and is part of the IL USPFO, National Guard.

    Learn more about this agency

    As a DEFENSE TRAVEL ADMINISTRATOR (Title 5), GS-0503-9, you will serve as the primary point of contact for the Defense Travel System, with responsibility for carrying out a wide variety of complex processes related to DTS.

    • Provide analysis regarding the various accounting methods, procedures and techniques to validate Defense Travel System (DTS) transactions.
    • Perform various accounting, budget, and financial support related duties as the Defense Travel System (DTS) travel regulations are not completely standardized due to complex mission requirements.
    • Perform various accounting system applications to resolve problems of processed transactions on existing transaction records to modify automated processes in existing accounts.
    • Implement and manage the day-to-day activities of the Defense Travel System during system operations.
    • Coordinate development of traveler profiles, organizational data, reporting, budgetary, and document flow procedures in DTS.
    • Ensure system requirements and activities necessary to achieve the objective are met and resolved, including all technical, administrative and/or operational problems and conflict.
    • Resolve systematic issues and/or problems involved in the fielding process, software installation and connectivity, establishment of organizations, groups, routing list, and setup of user files.
    • Responsible for help desk operations, resolution of travel issues, accuracy of travel database(s) tables, certifications, and sustainment training requirements.
    • Responsible and accountable for the organization's data requirements, including user profiles, organization hierarchy, routing groups, per diem rates, and lines of accounting.
    • Maintain database of user information and control user access to Privacy Act Information and travel documents.
    • Identify routing and budget/finance officials affected and maintain user tables to make any necessary changes in routing or permission levels.
    • Research Federal Travel Regulations to help resolve employee issues and complex problems associated with travel.
    • Develop and formalize help desk policies, processes, and procedures.
    • Trouble-shoot problems, develop processes for reporting, track issues and problems registered as help desk tickets, classifying help desk tickets, assigning corrective actions, and determine the root cause of problems and verify resolution.
    • Perform a variety of budgetary and administrative functions in implementing the organization's travel program, policies, and procedures.
    • Develop and revise travel standard operating procedures and reports that relate to TDY issues, process, and procedures.
    **This is NOT an all-inclusive list of duties.**

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status


    Promotion Potential


  • Requirements
    Requirements Conditions Of Employment

    • Federal employment suitability as determined by a background investigation.
    • May be required to successfully complete a probationary period.
    • Participation in direct deposit is mandatory.
    • This position is subject to provisions of the DoD Priority Placement Program.
    • Irregular and overtime hours may be required to support operational requirements or contingencies
    • This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG
    • THIS IS A FINANCIAL MANAGEMENT LEVEL 2 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d. Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program. This certification requirement is a condition of employment for this position. Failure to obtain this certification within the required time may subject the incumbent to adverse action.
    • Must obtain the appropriate certification levels for this position within 24 months after initial assignment; and must maintain the positions' continuous training and education studies, as identified for each certification level, during the defined 24 month period.
    • Recruitment and relocation incentives may be available for this position.
    • PCS expenses may be authorized.

    GENERAL EXPERIENCE: Must possess experience that was gained through work within similar financial program structures that support the Series' GS-0503 occupational functions, basic principles, and procedural concepts; and meet the specific graded-position's competencies (skill, knowledge, abilities, and behaviors).

    SPECIALIZED EXPERIENCE: GS-09 Level - Must possess the required specialized experience to qualify for this position, which includes at least six months of finance program experiences; an understanding of the basic principles and concepts of the National Guard financial business program requirements; possess private and/or public finance program experiences; knowledge of financial principles and procedures; providing analysis, validation, processing and correction of financial transactions; must possess work experiences in the Defense Travel System (DTS) managing complex processes related to DTS; use of correct lines of accounting for payment of Government funds; performing a variety of analytical, technical, and administrative programs funded through a number of sources such as, reimbursable accounts and transfer of funds between organizations; making adjustments to budget estimates to different DoD organizations through cross examination; coordination of required actions to support successful deployments, operation and management of DTS for all military soldiers and Civilian employees; liaison work requirements between the USPFO/state ARNG and Defense Finance and Accounting Service (DFAS) Project Management Office (PMO-DTS), in regard to the functional use of DTS, monitoring and maintenance of DTS; identification of and analyzing problem areas; skilled in various accounting methods, procedures, and/or techniques to validate DTS transactions; skilled in accounting, budget, and financial support related duties and interpreting the ARNG DTS travel regulations; managing the day-to-day activities, such as, personnel data download and review, business process analysis, DTA training and Defense Accounting and Disbursing System (DADS) and Commercial Travel Office (CTO) connectivity; maintain a database of user information and control user access to Privacy Act Information and travel documents; identify an Organizational DTA (ODTA) for managing each organization's fielding and operational DTS requirements; experience participating or developing a training program for ODTAs and/or Authorizing Officials/Certifying Officials (AO/CO).

    Financial Management Certification Level Two. The position's level of work requires the application of comprehensive financial management knowledge and technical proficiency combined with a broad knowledge of professional concepts, policies, and principles. Work also involves expanding skills, knowledge, and leadership abilities of high-potential personnel.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Verbiage displayed on your resume or application must contain your own words. You may refer to position descriptions, i.e. the general and specialized experience located within the vacancy announcement, to assist with describing work experiences; however, resumes or applications received in verbatim will not be considered. In your resume you will need to address the general and specialized experience listed below. Please use as much detail as needed, giving dates (months and years) of the experience, position title and how the experience was gained. This information is needed to determine if you are qualified for the position.

    If you are using Education to qualify for this position: Substitution of Education for Specialized Experience - To qualify for the National Guard GS-0503 Title 5 Excepted Service positions, on the basis of completed undergraduate or graduate education, the college degree education must be in one of -or- be a combination of the following required disciplines: Accounting, business, finance, economics, industrial management, marketing, quantitative methods, or organizational management. Applicants, who were service members or who currently serve in a military component and completed training in financial programs, are considered minimally qualified for the GS-09 entry-level position. AS A GENERAL RULE, ONE QUARTER COLLEGE CREDIT HOUR EQUALS .67 SEMESTER COLLEGE CREDIT HOUR.
    For example, to compute the number of semester hours an applicant earned, after he/she successfully completed 36 quarter credits in accounting discipline courses by:
    1. Use the data point of .67 to compute Quarter Hours into Semester Hours: 36 Quarter Hours X .67 Semester Hour = 24 Semester Hours.
    2. May compute the number of semester hours an applicant has earned, after he/she successfully completed 36 quarter credits in accounting discipline courses: 36 Quarter Hours /1.5 = 24 Semester Hours.
    Hint:Whether you are converting Semester Hours into Quarter Hours; or, Quarter Hours into Semester Hours, the applicable computation data points are correct.

    You must provide copies of official transcripts or other documentation to support your Educational claims. To receive credit for Education, you must provide documentation of proof that you meet the Education requirements for this position.

    PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

    Additional information

    If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

    Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

    • Conscientiousness
    • Customer Service
    • Financial Management Systems
    • Reasoning

    Background checks and security clearance
    Security clearance


    Drug test required


  • Required Documents
    Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Your Resume - (Must not exceed 15 pages in length. Resumes over the 15-page limit will not be reviewed.) Your resume that clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section. Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.

    2. Other supporting documents: The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50 (current and former Federal employees), documentation to support Veterans Preference claims. You will not be contacted for additional information.

    • DD-214
    • SF-15
    • SF-50
    • Transcripts (Copy of Official-Unaltered)
    • Certifications

    It is your responsibility to ensure all required documents have been submitted prior to the closing date of the announcement.

    Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards and letters of appreciation.

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link:

    A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

    To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.

    Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.

    After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.

    You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

    To verify the status of your application, log into your USAJOBS account (, all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit:

    Agency contact information Lauralee Smith Lauralee Smith

    1301 N MacArthur Blvd
    Springfield, IL 62702
    Learn more about this agency


    The National Guard is the oldest component of the Armed Forces of the United States. Since the earliest American colonial days, citizens have joined together for collective defense. We have a proud tradition of coming to the aid of our friends and neighbors in times of serious emergencies. Join our National Guard team and serve your nation, your states and your community!

    Visit our careers page

    Learn more about what it's like to work at Army National Guard Units, what the agency does, and about the types of careers this agency offers.

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.