Front Desk Associate Job in MILLINGTON, TN

Vacancy No. MDS-20-F051 Department Commander, Navy Installations
Salary $12.00 to $14.00 Grade 2 to 2
Perm/Temp Permanent FT/PT Full-time
Open Date 8/6/2020 Close Date 8/5/2021
Job Link Apply Online Who may apply Public
Locations:
MILLINGTON, TN


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 08/06/2020 to 08/05/2021

    This job is open continuously and will remain open for an extended period of time. We will fill jobs as they become available. The next consideration date is 8/17/2020. Learn more
  • Service

    Competitive

  • Pay scale & grade

    NF 2

  • Salary

    $12 to $14 per hour

  • Appointment type

    Permanent

  • Work schedule

    Intermittent

Locations

4 vacancies in the following location:

  • Millington, TN 4 vacancies
Relocation expenses reimbursed

No Relocation not authorized.

Telework eligible

No

This job is open to
  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Announcement number

MDS-20-F051

Control number

575667100

  • Duties
    Duties Summary

    This position is located at the Navy Gateway Inns & Suites operation at Naval Support Activity Mid-South, Southeast Region. The purpose of this position is to provide front desk and/or reservation functions for the lodging program.

    Learn more about this agency
    Responsibilities

    Ensures security of all guests is maintained at all times.

    Ensures guest privacy is maintained at all times.

    Must possess a welcoming manner and positive attitude, demonstrate effective communication skills; professionally interact with guests; answering guests questions concerning hotel facilities; and provide information about local attractions.  Provide assistance in handling customer complaints, involving management as necessary.

    Utilizes the Property Management System (PMS) to access the guest information, retrieve reservation information, change or cancel reservations as requested by guest, or register guests.  Verifies registration information, secures a credit card for incidental expenses, and authorizes credit card for room charges.  Provides guests with their room key or card.

    Receives requests and processes reservations within established guidelines.  When rooms are not available, provides certificate of non-availability (CNA) and/or alternative lodging in the area.

    Registers and assigns rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guest accounts, making and confirming reservations, and presenting statements to and collecting payments as necessary.

    Receives and is accountable for change fund.  Prepares Close Bank Report and deposits cash receipts at the end of each shift in accordance with established procedures.

    Responsible for inventorying all keys and any supplies or amenities maintained at the front desk.  Keeps the front desk and lobby area clean and neat.

    May be required to run and print various reports form the PMS such as Expected Arrivals, Departure List, In-House Guest List and Night Audit reports.

    Answers phones and transfers calls to appropriate individuals and replies to guest questions.

    Logs trouble calls in the PMS and ensures the appropriate department is notified.  Relocates guests to a different room when required.

    May be required to retrieve Lost and Found items and contact the guest regarding lost or found items.

    Performs other related duties as assigned.

    Travel Required

    Occasional travel - Occasional

    Supervisory status

    No

    Promotion Potential

    02

  • Requirements
    Requirements Conditions Of Employment
    • Must provide proof of U.S. Citizenship or U.S. National
    • A valid State driver's license is required to operate motor vehicles
    • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer
    • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
    • You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
    Qualifications

    In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.  All non-government positions identified on your resume must include complete address and to and from dates.  Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

    One year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

    Specialized experience must demonstrate the following:

    Preferred 6 months of work experience that demonstrates knowledge of basic principles, concepts, standards, and regulations related to hospitality operations. 

    Must be skilled in the use of a personal computer and carious software programs.

    Must possess basic math and reading skills.

    Must be able to communicate clearly and effectively both verbally and in writing in English.

    Ability to handle, control, and account for large amounts of cash.

    You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

    As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

    ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

    Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

    Education

    Additional information

    Some positions have special requirements
    • Position is a sensitive, supervisory position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.
    • Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.
    • Salary is dependent on experience and/or education.
    • For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

    This announcement may be used to fill additional vacancies within 90 days of closing date.

    The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities.  Applicants with disabilities who believe they may require reasonable accommodations should email their request to to ensure proper consideration is given.  The decision on granting reasonable accommodation will be on a case-by-case basis.

    This activity is a Drug-Free workplace.  The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.  Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

    How You Will Be Evaluated

    Your experience is subject to evaluation and verification against the information in your resume.  The numeric rating you receive is a self-assessment only and is based on your responses to the questionnaire.  Do not overstate or understate your level of experience and capability.  If a determination is made that you rated yourself higher than is supported by your resume, or if your resume lacks sufficient information, you will be rated accordingly or may be considered ineligible.

    All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skill, and ability, related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of knowledge, skills, and abilities will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.



    Click the following link to preview the applicant questionnaire: Preview Applicant Questionnaire.

    Background checks and security clearance
    Security clearance

    Confidential

    Drug test required

    No

  • Required Documents
    Required Documents

    •Resume

    •Include name and contact information for at least three (3) professional references in your resume

    •OF-306.  http://www.opm.gov/forms/pdf_fill/OF306.pdf

    •Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.

    •Proof of certification, if applicable to position requirements.

    •If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.

    •If you are a current federal employee, submit your last three evaluations.

    APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure your status is indicated in your USAJOBS account and ALL required documents to claim preference are submitted at the time of resume submission.

    WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:

    1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.

    To claim this preference, you MUST:

    •Submit a copy of your BBA Separation Notification indicating eligibility for RPL.

    2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.

    To claim this preference, you MUST:

    •Submit sponsor’s PCS orders to installation you are applying for; AND

    •If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.

    3. Veteran’s Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.

    To claim Veteran's preference, you MUST:

    •Submit a copy of your DD-214 (member 4 copy); AND

    •Submit completed SF15 from the Veterans Administration (VA); AND

    •Submit any other supporting documentation (disability, official statements, proof of service, etc)

    To claim Gold Star Veteran's preference, you MUST:

    •Submit completed SF-15 from the Veterans Administration (VA); AND

    •Submit a legible copy of DD-1300; AND

    •Submit any other supporting documentation (official statements, document of service, court decree, etc).

    ***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    No benefits associated with this position. 

    nafhealthplans.com

  • How to Apply
    How to Apply

    To begin the process, click on the Apply Online button to create an account or log in to your existing USA JOBS account.

    Application process is submitted through your USA JOBS account. Resumes/ Applications received other than by USA JOBS will be destroyed and will not be considered.¿

    It is the applicant’s responsibility to verify all the information in their resume and documents; HR will not modify documents submitted by an applicant. All qualifications must be met by the closing date of this announcement and clearly documented in the resume.

    Qualifications must be clearly verifiable in your resume. Government positions must include pay plan, series, grade, to and from dates, and government agency/department.

    Where a first cut-off date is indicated, a selection may be made from the resumes/applications received as of the specified first cut-off date. Completed applications (resume, supporting documentation, etc.) must be received by 11:59pm Eastern Time on the cut-off/closing date. If more than one resume is received, only the last resume received will be reviewed.

    Please see the "REQUIRED DOCUMENTS" section and review the applicant checklist link to determine if there are other documents you are required to submit.  You must submit all required documentation or you will not be considered for the position. Failure to submit all the required documentation may result in not be considered for the position.


    Technical Support
    • Check the status of the application system and maintenance schedule here: status.fhrnavigator.com
    • If you experience technical difficulties applying online, report it here: support@econsys.com. The support inbox is monitored Monday through Friday, from 8 AM ET until 6 PM ET.
    • Make sure your status in USAJOBS is 'Received' after you submit your application to ensure it was submitted successfully.

    Agency contact information Naval Support Activity Mid-South. Naval Support Activity Mid-South.
    Address

    Commander, Navy Region Southeast
    5722 Integrity Drive S-455
    Millington, TN 38054
    USA
    Learn more about this agency

    About Fleet and Family Readiness

    MISSION

    We provide world class programs that support Fleet, Fighter and Family Readiness and improve quality of life.

    OUR GUIDING PRINCIPLES

    • Straight Talk
    • Value People
    • Encourage Innovation
    • Good Stewardship
    • Mission Integrity


    FLEET AND FAMILY READINESS

    Commander, Navy Region Southeast Fleet and Family Readiness is responsible for policy development, resourcing, and oversight of quality of life programs for Navy Sailors and their families. FFR enables a ready Navy force by providing the following programs and support office functions:

    • Morale, Welfare and Recreation (MWR)
    • Navy Gateway Inns and Suites (NGIS)
    • Child and Youth Programs (CYP)
    • Fleet and Family Support Program
    • Family and Bachelor Housing
    • Galley Programs


    The integration of programs within FFR is designed to optimize individual programs and their joint operations. The organization of these programs by functional specialty enables staff at all levels of the organization to be selected for their expertise in specific functional areas and enables programs to focus solely on the best delivery of services. Our business processes are continuously monitored for operational effectiveness to ensure our customers receive the highest quality of service.

    Visit our careers page

    Learn more about what it's like to work at Commander, Navy Installations, what the agency does, and about the types of careers this agency offers.

    www.navymwrmidsouth.com/

    Next steps

    PRIVACY ACT STATEMENT FOR NAF APPLICANTS: Authority to request this information is derived from 5 U.S.C. 301, Departmental Regulations. The purpose of this information is to determine the qualifications, suitability, and availability of applicants for employment with a NAF activity, and of current employees for reassignment, reinstatement, transfer, or promotion. The information will be used to assess qualifications, entitlement, and overall employment suitability. Completion of information on this form is voluntary. Failure to provide this information may prevent you from receiving full consideration for the position you seek.

    All applicants will be notified regarding their status by email.  Applicants will either be contacted by email for an interview or sent an email of non-selection 3-6 weeks after the announcement closing date.  Please notify us if your contact information changes after the closing date of the announcement.  Also, note that communication is performed via email if you do not read your email, provide an inaccurate email address and/ or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.