Medical Records Technician Job

Vacancy No. AFPC-MEDEHA-10680878-0675 Department U.S. Air Force - Agency Wide
Salary $26,233.00 to $57,809.00 Grade 4 to 9
Perm/Temp Permanent FT/PT Full-time
Open Date 1/1/2020 Close Date 12/31/2020
Job Link Apply Online Who may apply Public
Locations:
ELMENDORF AFB, AKMONTGOMERY, ALLUKE AFB, AZEDWARDS, CA
EDWARDS AFBTRAVIS AFB, CALOMPOC, CAAIR FORCE ACADEMY
BUCKLEY AFBEL PASO COUNTYCOLORADO SPRINGS, CODOVER AFB, DE
EGLIN AFB, FLTAMPA, FLVALDOSTA, GAWARNER ROBINS, GA
MOUNTAIN HOME A F B, IDMCCONNELL AFB, KSBARKSDALE AFB, LAANDREWS AIR FORCE BASE, MD
BILOXI, MSMALMSTROM A F B, MTGOLDSBORO, NCGRAND FORKS, ND
GRAND FORKS AFB, NDMINOT AFB, NDOFFUTT A F B, NEMCGUIRE AFB
CANNON AFB, NMHOLLOMAN AIR FORCE BASE, NMKIRTLAND AFB, NMNELLIS AFB, NV
DAYTON, OHOKLAHOMA CITY, OKCHARLESTON AFB, SCSHAW A F B, SC
DYESS AFB, TXGOODFELLOW AFB, TXSAN ANTONIO, TXUNIVERSAL CITY, TX
SHEPPARD AFB, TXHILL AFB, UTHAMPTON, VAFAIRCHILD AIR FORCE BASE, WA
WARREN AFBTRAVIS AFB, CALOMPOC, CAAIR FORCE ACADEMY
BUCKLEY AFBEL PASO COUNTYCOLORADO SPRINGS, CODOVER AFB, DE
EGLIN AFB, FLTAMPA, FLVALDOSTA, GAWARNER ROBINS, GA
MOUNTAIN HOME A F B, IDMCCONNELL AFB, KSBARKSDALE AFB, LAANDREWS AIR FORCE BASE, MD
BILOXI, MSMALMSTROM A F B, MTGOLDSBORO, NCGRAND FORKS, ND
GRAND FORKS AFB, NDMINOT AFB, NDOFFUTT A F B, NEMCGUIRE AFB
CANNON AFB, NMHOLLOMAN AIR FORCE BASE, NMKIRTLAND AFB, NMNELLIS AFB, NV
DAYTON, OHOKLAHOMA CITY, OKCHARLESTON AFB, SCSHAW A F B, SC
DYESS AFB, TXGOODFELLOW AFB, TXSAN ANTONIO, TXUNIVERSAL CITY, TX
SHEPPARD AFB, TXHILL AFB, UTHAMPTON, VAFAIRCHILD AIR FORCE BASE, WA
WARREN AFB


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 01/01/2020 to 12/31/2020

  • Service

    Competitive

  • Pay scale & grade

    GS 4 - 9

  • Salary

    $26,233 to $57,809 per year

  • Appointment type

    Multiple Appointment Types

  • Work schedule

    Multiple Schedules

Locations

Few vacancies in the following locations:

Relocation expenses reimbursed

No

Telework eligible

No

This job is open to
  • The public

    U.S. citizens, nationals or those who owe allegiance to the U.S.

Clarification from the agency

This public notice is to gather applications that may or may not result in a referral or selection.

Announcement number

AFPC-MEDEHA-10680878-0675

Control number

554594300

  • Duties
    Duties Summary

    Click on "Learn more about this agency" button below for IMPORTANT additional information.

    The primary purpose of this position is to have a well-established medical record procedures, rules, processes, policies, and directives, including JCAHO standards, covering the principles of establishing, coding, maintaining, and disposition of patient records sufficient to analyze medical records, perform quality review, compile statistical data for reports, and release of information.

    Learn more about this agency
    Responsibilities
    • Initiates, maintains and codes medical records in accordance with prescribed directives.
    • Locates and extracts pertinent information from medical files.
    • Uses multiple office automation software with varied functions to produce a wide of range of documents, formats.
    • Provides technical assistance to medical staff identifies codes that will yield information desired and suggests avenues of exploration if appropriate.
    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    9

  • Requirements
    Requirements Conditions Of Employment
    • Please read this Public Notice in its entirety prior to submitting your application for consideration.
    • U.S. Citizenship is required
    • Males must be registered for Selective Service, see www.sss.gov
    • Total salary varies depending on location of position
    • PCS expenses if authorized will be paid IAW JTR and Air Force Regulations
    • Recruitment incentives may be authorized
    • Position may be subject to random drug testing
    • Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
    • Shift work and emergency overtime may be required
    • Employee must maintain current certifications
    • A security clearance may be required
    • Disclosure of Political Appointments
    • May be required to serve a probationary period.
    • This position is subject to provisions of the DoD Priority Placement Program.
    • Per National Defense Authorization Act (NDAA) of fiscal year 2017, Section 111 modifies 5 United States Code (USC) 3326; Veterans who are retiring within 180 days of appointment effective date may require a 180 day waiver package.
    Qualifications
    SPECIALIZED EXPERIENCE:
    GS-04: One (1) year of general experience that includes knowledge of standardized medical records procedures, methods, and requirements covering the establishment, coding, maintenance and disposition of patient records sufficient to code diagnostic and operative/procedural information.

    GS-05: One (1) year of specialized experience to at least the GS-04 level in the Federal system that includes knowledge of an extensive body of well-established medical records procedures, rules, processes, policies, and directives, including JCAHO standards, covering the principles of establishing, coding, maintaining, and disposition of patient records sufficient to analyze medical records, perform quality review, compile statistical data for reports, and release of information.

    GS-06: One (1) year of specialized experience to at least the GS-05 level in the Federal system that includes knowledge of an extensive body of rules, JCAHO requirements, procedures and operations covering a variety of well-established processes, policies, and directives covering the establishment, coding, quality assurance, maintenance of special registries, release, and disposition of patient records.

    GS-07: One (1) year of specialized experience to at least the GS-06 level in the Federal system that includes knowledge of and skill in applying, a standardized body of rules, procedures, and operations such as: general physiology, major anatomical systems, and related disease processes, medical terminology that covers the full range of general medical, surgical, pharmaceutical and hospital terms and abbreviations, as well as medical abstracts.

    GS-08: One (1) year of specialized experience to at least the (GS-07) level in the Federal system that includes extensive knowledge of well-established rules, procedures, regulations, principles and operations covering patient medical records, their required contents, establishment and maintenance of special registries, documentation of incidents, and diagnostic coding requirements and procedures.

    GS-09: One (1) year of specialized experience to at least the (GS-08) level in the Federal system that includes advising and providing counsel to employees regarding policies, procedures, and directives of management; reviewing and determining subsequent action to correct medical records that contain discrepancies and deficiencies; overseeing the accurate and complete retrieval of records and medical data to meet internal and external auditors? requirements; and evaluating diagnoses and procedures identified by the professional staff to ensure compliance with the Diagnostic Related Group management program.

    AND

    To view qualifying educational requirements and/or combination of education and specialized experience click on the following link:
    https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

    KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
    1. Knowledge of and well established medical record procedures and regulations to include administration, filing, researching, handling, securing and completing sufficient to provide properly filed and completed patient records.
    2. Knowledge of medical terminology; the structure and physiology of major anatomical systems and the major diseases of each to code and maintain medical records.
    3. Knowledge of general office administrative and clerical procedures to perform receptionist duties, answer telephone, distribute mail, maintain office files/forms, and order supplies; and correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written documents and reports. Knowledge of basic office automation software to perform functions such as standardized word processing and receipt or transmission of electronic mail.
    4. Skill in gathering required data and preparing related reports.
    5. Ability to analyze medical records, apply appropriate codes, and determine medical and legal sufficiency of the record.
    6. Ability to communicate effectively, both orally and in writing.
    7. Skill in typing; a qualified typist is required.

    PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
    Education

    IF USING EDUCATION TO QUALIFY: You MUST provide transcripts to support your educational claims. Education must be accredited by an accrediting institution recognized by the U.S. Department of Education.

    FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

    Additional information

    These positions are being filled under Expedited Hiring Authority (EHA) for Health Care Occupations for all grades. The Secretary of the Air Force has delegated authority by the Office of the Secretary of Defense to directly appoint individuals to s certain health care occupations, or 'EHA Medical.' Positions are located Air Force-Wide. Positions may be filled as permanent, term, or temporary with a full-time or part-time work schedule. Pay will vary by geographic location.
    Duties and responsibilities vary and may increase according to grade level.
    This public notice may be used to fill target grades GS-04 Target GS-09. There may be promotion potential up to the GS-15 or equivalent.

    Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated in the "Highly Qualified" or "Best Qualified" Category on the rating criteria for this vacancy. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

    Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

    Temporary and Term Appointments: If you are selected for a temporary or term position in the competitive service, your appointment may be extended to the maximum period allowed by law without further competition. Additionally, if you are serving on a term appointment in the competitive service, you may be converted to a career or career-conditional appointment without further competition. NOTE: Current federal civilian employees may apply for this position and if selected, a break in service of at least 3 days may be required prior to appointment to this position.

    Selective Service: Males born after 12-31-59 must be registered or exempt from Selective Service. For additional information, click here.

    Direct Deposit: All federal employees are required to have direct deposit.

    If you have questions regarding this announcement and have hearing or speech difficulties click here.

    Tax Law Impact for PCS: On 22-Dec-2017, Public Law 115-97 - the "Tax Cuts and Jobs Act of 2017 suspended qualified moving expense deductions along with the exclusion for employer reimbursements and payments of moving expenses effective 01-Jan-2018 for tax years 2018 through 2025. The law made taxable certain reimbursements and other payments, including driving mileage, airfare and lodging expenses, en-route travel to the new duty station, and temporary storage of those items. The Federal Travel Regulation Bulletin (FTR) 18-05 issued by General Services Administration (GSA) has authorized agencies to use the Withholding Tax Allowance (WTA) and Relocation Income Tax Allowance (RITA) to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals. For additional information on WTA/RITA allowances and eligibilities, please visit: https://www.gsa.gov/cdnstatic/FTR%20Bulletin%2018_05%20Relocation%20Allowances_0.pdf

    How You Will Be Evaluated

    Your latest resume will be used to determine your qualifications.

    Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

    Applicants who disqualify themselves will not be evaluated further.

    Background checks and security clearance
    Security clearance

    Secret

    Drug test required

    No

  • Required Documents
    Required Documents

    The following documents are required and must be provided with your application for this Public Notice. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

    1. Online Application - Questionnaire
    2. Resume - For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position. If you are a current Federal employee or previous Federal employee, provide your pay plan, series and grade, i.e. GS-0301-09. Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume. Do NOT include photographs (or links to social media such as LinkedIn), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume.
    3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
    4. Veterans: If claiming VRA, VEOA or Veterans' Preference - Submit VOW certification memo or copy of the official DD-Form 214, which must include the character of service/type under honorable conditions (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD-Form 214. If you are also claiming 10-point preference and/or 30% Disabled Veteran, you must submit a VA Letter or a disability determination from a branch of the Armed Forces (or documentation of Purple Heart, if applicable).
    ACTIVE DUTY SERVICE MEMBERS: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a "certification" memo in lieu of a DD-Form 214, Certificate of Release or Discharge from Active Duty. Active duty members applying for a civil service position without submitting a valid certification memo or DD-Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member's military service branch on official letterhead and contain the following:
    • Name/Rank/Grade of Service Member
    • Branch of Armed Forces
    • Dates of Active Service (Start and End Date(s)
    • Expected Date of Discharge/Release from Active Duty
    • Terminal leave start date (if applicable)
    • Expected character of service/discharge and type of separation (i.e. separation or retirement)
    • Must be certified within 120 days of anticipated discharge
    • Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.
    Note: The VOW Act provides tentative preference. If appointed, a DD Form-214 must be submitted upon receipt.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://www.usajobs.gov/Help/working-in-government/benefits/

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    The complete Application Package must be submitted by 11:59 PM (ET) on 12/31/2020.

    To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10680878

    To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.

    To apply for this position, you must provide a complete Application Package which includes:

    1. Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."

    • It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
    • If your resume includes a photograph or other inappropriate material or content, you will not be considered for this vacancy.
    • For qualification determinations your resume must contain hours worked per week and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient and you will not receive consideration for this position.
    2. A complete Application Questionnaire

    3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.

    If you are unable to apply online, view the following link for information regarding Alternate Application.

    PLEASE NOTE: It is the applicant's responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.

    Human Resources WILL NOT modify or change any answers submitted by an applicant.

    Agency contact information Total Force Service Center Total Force Service Center
    Address

    EHA DHA
    550 C Street W
    JBSA Randolph AFB, TX 78150
    US
    Learn more about this agency

    The mission of the United States Air Force is to fly, fight and win...in air, space and cyberspace. To achieve that mission, the Air Force has a vision of Global Vigilance, Reach and Power. That vision orbits around three core competencies: Developing Airmen, Technology-to-Warfighting and Integrating Operations. Core competencies and distinctive capabilities are based on a shared commitment to three core values -- integrity first, service before self, and excellence in all we do.

    This Public Notice is to gather applications which may or may not result in a referral or selection.

    This Public Notice may be used to fill positions in other equivalent pay systems (i.e., NH, NJ, NK).

    See "Additional Information" in this announcement for further information regarding DHA Positions.

    Next steps

    After you submit your application, you will be contacted if further evaluation or interviews are required.

    Your application will remain active through the open period of this Public Notice. Once this Public Notice closes, you must reapply.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.