Personnel Security Assistant Job in PEARL HARBOR, HI

Vacancy No. 19142 Department Commander, Navy Installations
Salary $35,917.00 to $41,740.00 Grade 3 to 3
Perm/Temp Permanent FT/PT Full-time
Open Date 12/6/2018 Close Date 12/20/2018
Job Link Apply Online Who may apply Public

Job Description (Please follow all instructions carefully)


  • Open & closing dates

    Opening and closing dates 12/06/2018 to 12/20/2018

  • Service


  • Pay scale & grade

    NF 3

  • Salary

    $35,917 to $41,740 per year

    Locality Pay Included, Dependent Upon Experience

  • Appointment type


  • Work schedule



1 vacancy in the following location:

To apply for this job, you must live within a 50 mile radius of one of these locations. To apply for this job, you must live within a 50 mile radius of one of these locations.

Relocation expenses reimbursed

No No Relocation

Telework eligible


Announcement number


Control number


  • Videos
  • Duties



    This position is located in the Fleet and Family Readiness Service Center for Navy Region Hawaii and is primarily for the purpose of processing formal background check documentation for security suitability determinations for regional Non-Appropriated Fund (NAF) Fleet and Family Readiness Program personnel.

    Learn more about this agency



    Security functions:

    Prepares background check documentation for requesting offices and submits through appropriate offices for review and research.

    Issues, receives and submits Questionnaire for Public Trust for National Agency Checks (NACI) for Community Support Program employees, NAF APF and contractor employees that work with children, sit in positions of trust, and/or require computer access. Reviews paperwork for proper completion and identifies any errors or missing data prior to submitting. Identifies and advises Personnel Director of any initial suitability concerns.

    Issues, receives and submits formal background checks through contracted agency for volunteers, seasonal, and other short term personnel for which the longer NACI procedure is not required.

    Uses JPAS and/or contacts OPM to determine if an applicable Background Investigation is on file and if so, orders report of investigation from OPM.

    Uses various online systems to check criminal history through local authorities (i.e. Washington State Patrol) and through Central Registry. If employee has lived in multiple states, contacts individual states of past residences. State requirements vary in nature and have different procedures, timelines, and costs.

    If employee is attached to the military sends queries to installations for possible security or other adverse information (drugs, alcohol, etc.)

    Reviews background check results, conducts follow-up inquiries into any discrepancies and/or developed suitability issues, and advises the Human Resources Manager of flagged items and points of concern.

    Inputs and tracks progress of background checks on electronic spreadsheet, identifying time lapse, inaction, completion dates, and renewal dates. Sends progress report of background check status to appropriate managers to alert them of delays in processing, completed checks, and failure of employees to complete their requirements.

    Maintains hard copy files of the background checks including supplemental reports and updates.

    Works closely with other Service Center employees to identify new hires, terminated employees and employees transferring in and out of positions of trust.

    Takes fingerprints in-office when possible or provides official fingerprint packets for processing by applicable security department at employee's assigned location. Submits fingerprints to Office of Personnel Management. Trains personnel representatives on acceptable procedure for fingerprinting as backup.

    Serves as system administrator for Live Scan (i.e. electronic fingerprinting transmission) to OPM

    Serves as BAVR sponsor for employee and visitor badge requests and renewals.

    Monitors computer account requirements and submissions.

    Assists field offices with reports, files or data in support of audits to ensure an effective personnel security process.

    Human Resources Support:

    Use a variety of office automation software and databases to process and maintain data for Fleet & Family Readiness Programs employees.

    Tasks:  Uses data from both NAF and APF personnel databases to maintain and update personnel data in the Navy's ESAMS safety and training database. This includes adds, deletes and assignment changes impacting work location, tasks and related training requirements.

    Maintains an up-to-date list of supervisor assignments and coordinates with other HR team members to keep ESAMS and other systems current.

    Coordinates with Navy Region ESAMS administrators to keep Fleet & Family Readiness Program managers aware of system functionality and access requirements.

    The incumbent provides technical support to supervisors in recruitment and selection activities. Coordinates development of job announcements and is responsible for submitting ads to local newspapers.

    Receives, screens and evaluates all applications submitted for a variety of occupations on the basis of experience and educational requirements, e.g., clerical, technical trades, professional and administrative positions. Forwards qualified applications to appropriate reviewing official.

    Processes new employees and assists individuals in completing the required appointment forms, e.g., Designation of Beneficiary, W-4, etc. Ensures forms are completed and obtains necessary signatures. Conducts initial orientation and training, e.g., hours of work, leave accrual, health and life insurance options, policy briefs, use of facilities, etc.

    Travel Required

    Not required

    Supervisory status


    Promotion Potential


  • Requirements
  • Required Documents
  • Benefits
  • How to Apply
  • Fair & Transparent

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.

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