Program Manager Assistant Division Administrator Job

Vacancy No. FHWA.ADA-2020-0002 Department Federal Highway Administration
Salary $104,821.00 to $156,758.00 Grade 14 to 14
Perm/Temp Permanent FT/PT Full-time
Open Date 10/1/2019 Close Date 9/30/2020
Job Link Apply Online Who may apply Status Candidates
Locations:
JUNEAU, AKMONTGOMERY, ALLITTLE ROCK, ARPHOENIX, AZ
SACRAMENTO, CAGOLDEN, COGLASTONBURY, CTWASHINGTON, DC
DOVER, DETALLAHASSEE, FLATLANTA, GAHONOLULU, HI
AMES, IABOISE, IDSPRINGFIELD, ILINDIANAPOLIS, IN
TOPEKA, KSFRANKFORT, KYBATON ROUGE, LACAMBRIDGE, MA
BALTIMORE, MDAUGUSTA, MELANSING, MISAINT PAUL, MN
JEFFERSON CITY, MOJACKSON, MSHELENA, MTRALEIGH, NC
BISMARCK, NDLINCOLN, NECONCORD, NHTRENTON, NJ
SANTA FE, NMCARSON CITY, NVALBANY, NYCOLUMBUS, OH
OKLAHOMA CITY, OKSALEM, ORHARRISBURG, PASAN JUAN, PR
PROVIDENCE, RICOLUMBIA, SCPIERRE, SDNASHVILLE, TN
AUSTIN, TXSALT LAKE CITY, UTRICHMOND, VAMONTPELIER, VT
OLYMPIA, WAMADISON, WICHARLESTON, WVCHEYENNE, WY
SACRAMENTO, CAGOLDEN, COGLASTONBURY, CTWASHINGTON, DC
DOVER, DETALLAHASSEE, FLATLANTA, GAHONOLULU, HI
AMES, IABOISE, IDSPRINGFIELD, ILINDIANAPOLIS, IN
TOPEKA, KSFRANKFORT, KYBATON ROUGE, LACAMBRIDGE, MA
BALTIMORE, MDAUGUSTA, MELANSING, MISAINT PAUL, MN
JEFFERSON CITY, MOJACKSON, MSHELENA, MTRALEIGH, NC
BISMARCK, NDLINCOLN, NECONCORD, NHTRENTON, NJ
SANTA FE, NMCARSON CITY, NVALBANY, NYCOLUMBUS, OH
OKLAHOMA CITY, OKSALEM, ORHARRISBURG, PASAN JUAN, PR
PROVIDENCE, RICOLUMBIA, SCPIERRE, SDNASHVILLE, TN
AUSTIN, TXSALT LAKE CITY, UTRICHMOND, VAMONTPELIER, VT
OLYMPIA, WAMADISON, WICHARLESTON, WVCHEYENNE, WY


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 10/01/2019 to 09/30/2020

  • Service

    Competitive

  • Pay scale & grade

    GS 14

  • Salary

    $104,821 to $156,758 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-Time - Full Time

Locations

MANY vacancies in the following locations:

Relocation expenses reimbursed

Yes Relocation expenses are authorized for this position.

Telework eligible

Yes as determined by agency policy

This job is open to
  • Internal to an agency

    Current federal employees of this agency.

Clarification from the agency

Open to Internal applicants - FHWA wide

Announcement number

FHWA.ADA-2020-0002

Control number

547459500

  • Duties
    Duties Summary

    You will serve as the Assistant Division Administrator (ADA), a managerial position in the Division Office, with the primary responsibility and authority to support the Division Administrator in delivering the Federal-aid Highway Program in the State in accordance with all Federal laws and regulations.  You will also serve as Acting Division Administrator in the absence or preoccupation of the Division Administrator, assuming all authority of that position. 

    Learn more about this agency
    Responsibilities

    The Program Manager, Assistant Division Administrator (ADA):

    • Participates with the Division Administrator (DA) in developing and implementing Federal-aid oversight initiatives and stewardship functions through an annual risk assessment of the State’s Federal-aid program. 
    • Manages process reviews to improve and enhance project and program decision-making.
    • Provides program expertise to State and local government officials and engineers to ensure effective program delivery in accordance with Title 23 and related applicable Federal laws. 
    • Recommends and facilitates the implementation of innovative programs and processes to improve the delivery of the transportation program in the State.
    • Directly supervises a multi-disciplinary staff that may include engineers, community planners, realty officers and specialists, and financial and administrative staff.  Manages the Division’s training plan. 
    • Communicates organizational strategies, goals, objectives and priorities to internal and external audiences.  Builds cohesive coalitions and partnerships with State and local officials. 

    The ideal candidate for this position will have experience relating to State, local, and industry transportation matters with responsibility for leadership in the development, coordination, and reporting of FHWA strategic plans and the Division Stewardship Plan.  The ideal candidate will also have experience with Federal-aid or Federal Lands Highway management.

    Travel Required

    Occasional travel - Some travel is required for this position.

    Supervisory status

    Yes

    Promotion Potential

    14

  • Job family (Series)

    0340 Program Management

  • Requirements
    Requirements Conditions Of Employment
    • MUST meet specialized experience requirements in Qualifications section
    • Submit application and resume online by 11:59 PM EST on the closing date.
    • Review Required Docs Section; documents are required upon application.


    CONDITIONS OF EMPLOYMENT:

    • SUPERVISORY PROBATIONARY PERIOD: You must complete a one-year supervisory probationary period (unless already completed).
    • GOVERNMENT TRAVEL CARD: This position involves travel.  A government contractor-issued travel card will be issued and must be retained for official business only.
    • FINANCIAL DISCLOSURE: The Ethics in Government Act of 1978 requires the applicant selected for this position to submit a Confidential Financial Disclosure Report (OGE Form 450) within 30 days of appointment and annually thereafter. 
    • TIME-IN-GRADE:  Federal applicants must have served 52 weeks at the next lower grade to satisfy time-in-grade restrictions contained in 5 CFR 300, Subpart F.

    Qualifications

    To meet the minimum qualifications for this position, you must meet the specialized experience requirements.

    To qualify for the GS-14, you must have at least one year of specialized experience equal or equivalent to the following:

    • Experience performing program management principles and practices relating to Federal-aid surface transportation programs.
    • Experience providing program oversight and conducting process reviews and strategic planning, specifically, experience working with the Strategic Plan, Strategic Implementation Plan, Unit Plan, and program and risk assessment process.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

    Applicants must meet all qualification requirements by the closing date of this announcement.

    Education

    Additional information

    PLEASE NOTE: This announcement establishes an open continuous (12 month) Register for Program Manager, Assistant Division Administrator (ADA), GS-0340-14, positions.  This Register will be used to fill GS-14 ADA positions as they become vacant.  Duty locations will vary.  The difference in salary is determined by the locality pay in each location.  Salaries for all areas are available on the OPM website at:  https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2019/general-schedule/

    CTAP/ICTAP: Displaced employees may be eligible for ICTAP or CTAP priority consideration. For more information, please review the OPM Employee's Guide to Career Transition.

    EEO STATEMENT:  The Department of Transportation (DOT) maintains a model federal work environment that is free of discrimination. DOT ensures equal employment opportunity for employees and applicants for employment, regardless of race, color, national origin, religion, sex (including pregnancy and gender identity), genetic information, age, disability, sexual orientation, or protected activity.

    How You Will Be Evaluated

    DESCRIBING YOUR EXPERIENCE: PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/ application does not support your questionnaire answers, we will not allow credit for your response(s). Your resume must contain sufficiently detailed information upon which to make a qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level. 

    If you meet the qualification requirements, your application will be scored based upon your responses to the vacancy questions. The top rated applications will be reviewed for the quality of your experience, education and training relevant to the position.

    Your application will be rated on the extent and quality of your experience, education and training relevant to the position. The answers you select in the on-line process must be substantiated in your application package.  If upon review, it is determined that your described work history, competencies, and/or supporting documents do not support your answer choices, your application may be updated or you may not be referred to the selecting official. Please ensure that your work history provides enough details to support your answers. If referred, all relevant documents including performance appraisals and awards submitted with your application package will be forwarded to the hiring official for review. The Automated Staffing Office is ultimately responsible for determining your final rating.


    To preview questions please click here.

    Background checks and security clearance
    Security clearance

    Other

    Drug test required

    No

  • Required Documents
    Required Documents

    The following documents must be provided with your application by the closing date:  

    Required for ALL Applicants

    • RESUME - Must include resume created within USA Jobs Resume Builder. Resume must show relevant experience, education and fully support the required specialized experience. May also upload resume, if desired, but application must include USAJobs BUILT resume.  
    • COMPLETED QUESTIONNAIRE - answered online as part of application process

    Documents ONLY Required based on Eligibility 

    PERFORMANCE APPRAISALS/INCENTIVE AWARDS:  lf applicable, performance appraisals and/or Incentive award documentation may be submitted and will be forwarded to the selecting official as support in consideration of your application in the evaluation process. To receive due weight, you must submit a recent performance appraisal (dated within 18 months) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable (do not submit a performance plan) and/or incentive award documentation dated within the last 18 months (i.e. superior performance awards, special act or achievement awards, quality step increases, etc.).


    If seeking eligibility consideration as an FHWA employee:

    • SF-50 – most recent SF-50 which verifies highest grade held competitively, full performance level of position, and eligibility as a status applican

     
    If requesting concurrent consideration for Non-competitive (NC) appointment eligibility:

    • SPECIAL APPOINTING AUTHORITY DOCUMENTS - you must provide appropriate supporting documentation such as PCS orders (military spouse) describing move & marriage certificate; letter from VA or DD214 describing 100% disability of spouse; letter from State Vocational Office certifying disability (schedule A), etc. For more information, visit military spouse NC appointments or Persons with Disabilities NC appointments

    If requesting consideration under the Career Transition Assistance Program (CTAP) or Interagency CTAP program (ICTAP) as a DISPLACED EMPLOYEE:

    • your most recent performance appraisal,
    • the proof of eligibility letter from the Agency, and
    • your most current SF-50, displaying current series and grade. 
    • YOU MUST SUBMIT ALL 3 documents and meet the well qualified standards for this vacancy (meeting minimum requirements for position and scoring at least an 85) to be considered under CTAP/ICTAP

     
    Failure to submit any of the required documents by the closing date of the vacancy will result in your removal from consideration for this position.  Please review your application prior to final submission and ensure you have submitted all appropriate documents.  Uploading documents to USAJobs does NOT ensure inclusion with your application to our system

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Real solutions to meet genuine challenges. Innovative ideas to take on growing realities. That's the Federal Highway Administration - Leaders in Paving the Way on the Road to Success

    The Department of Transportation (DOT) is ranked #4 in the 2017 best places to work in the Federal Government!

    https://www.opm.gov/healthcare-insurance/Guide-Me/New-Prospective-Employees/

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    You must submit a complete application package (including resume, vacancy questions and supporting documents) no later than midnight Eastern Time on the closing date of the announcement.

    • To begin, click the "Apply Online" button on the job announcement posting.
    • Follow the directions to register, submit all required documents and complete the assessment questionnaire.
    • You may review your saved application(s) at https://my.usajobs.gov.

    If you are having difficulty applying online, please contact the DOT Automated Staffing Office via email at:  Transjobs@dot.gov.

    Agency contact information Automated Staffing Office Automated Staffing Office
    Phone

    000-000-0000

    Fax

    000-000-0000

    Email

    TRANSJOBS@dot.gov

    Address

    DOT, FEDERAL HIGHWAY ADMINISTRATION
    Submit Application and Documents Online
    1200 New Jersey Ave SE / HAHR - 50
    Washington, District of Columbia 20590
    United States
    Learn more about this agency

    Please see the Agency benefits section.

    Next steps

    You may check your application status by logging into USAJobs.com. (Select "My USAJOBS" and click "Applications").  A Human Resources Specialist will evaluate your application. Ratings will be determined based on the documents and information received by the closing date.  The most highly qualified candidates are then referred to the hiring manager for further consideration.

    From this point on the hiring manager determines all aspects of the hiring process.  If they wish to contact you for an interview or for hire, the hiring manager will do so directly. Once the position is filled, we will notify all applicants of their final status.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.