Secretary Secure Female Facility Administrative Secretary Job in BRUCETON MILLS, WV

Vacancy No. HAZ-2020-0009 Department Justice, Bureau of Prisons/Federal Prison System
Salary $44,152.00 to $60,278.00 Grade 06 to 07
Perm/Temp Permanent FT/PT Full-time
Open Date 10/23/2019 Close Date 11/13/2019
Job Link Apply Online Who may apply Status Candidates
Locations:
BRUCETON MILLS, WV


Job Description (Please follow all instructions carefully)
Overview
  • Open & closing dates

    Opening and closing dates 10/23/2019 to 11/13/2019

  • Service

    Competitive

  • Pay scale & grade

    GL 06 - 07

  • Salary

    $44,152 to $60,278 per year

  • Appointment type

    Permanent

  • Work schedule

    Full-Time

Locations

1 vacancy in the following location:

  • Bruceton Mills, WV 1 vacancy
Relocation expenses reimbursed

No

Telework eligible

No

This job is open to
  • Internal to an agency

    Current federal employees of this agency.

  • Career transition (CTAP, ICTAP, RPL)

    Federal employees who meet the definition of a "surplus" or "displaced" employee.

  • Military spouses

Clarification from the agency

This announcement is open to the following: • BOP Employees Nationwide • DOJ Surplus and Displaced (CTAP) Employees • Military Spouses Executive Order 13832 Duty Location: FCC Hazelton, WV Relocation Incentive of 10% may be offered to selectee(s) who meet all criteria for current approved incentive. The selectee must be willing to remain at the hard to fill location for a period of two years.

Announcement number

HAZ-2020-0009

Control number

549437400

  • Duties
    Duties Summary

    Why work for the Federal Bureau of Prisons?

    You can have a meaningful career with an agency that truly values a diverse workforce. You will find a diverse workforce employed from entry level jobs to senior management positions. We protect public safety by ensuring federal offenders serve their sentences of imprisonment in facilities that are safe, humane, and provide reentry programming. Employees at correctional facilities perform correctional work regardless of their specific occupation.

    Learn more about this agency
    Responsibilities

    The incumbent serves as a member of the secure Female Facility Staff and is responsible for all clerical and administrative support duties necessary for the secure female Facility to correctional institution. In addition to providing administrative and clerical functions to the Secure Female Facility Unit Manager/Administrator, on occasion, incumbent will provide limited secretarial services for the Warden, Associate Warden(s) and/or the Executive assistant.

    Incumbent receives and refers telephone calls. Personally handles many requests for information and resolves or assists in resolving a variety of concerns from staff and, if appropriate, inmates. Incumbent receives visitors to the office, determines the nature of the visit and directs them to the appropriate staff or personally provides the information needed, when routine or procedural matters of the office are involved. Takes requests for appointments with supervisor and staff.

    Along with all other correctional institution employees, incumbent is charged with responsibility for maintaining security of the institution. The staffs correctional responsibilities precede all others required by this position and are performed on a regular and recurring basis.

    Travel Required

    Occasional travel - Training and work related travel

    Supervisory status

    No

    Promotion Potential

    07

  • Job family (Series)

    0318 Secretary

  • Requirements
    Requirements Conditions Of Employment
    • U.S. Citizenship is Required.
    • See Special Conditions of Employment Section.

    The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.  If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP eligibility, you may receive selection priority if:  1) this vacancy is within your CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well qualified for this vacancy.  To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria.  You must provide a copy of your written notification of CTAP eligibility with your application.  Additional information about CTAP eligibility is at:  Click Here

    Qualifications

    To be considered for the position, you must meet the following qualification requirements:

    Education

    GL-06 and GL-07: As a general rule, education is not creditable above GL-05 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

    Experience

    GL-06 and GL-07:You must have at least have one year of progressively responsible specialized experience that equips you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and must typically be in or related to the position to be filled. You must have at least one year of specialized experience equivalent to the next lowest level in federal service. Some examples of this qualifying experience are: GL-06:

    • Experience receiving telephone calls and visitors, handling requests for information, processing incoming and outgoing materials such as correspondence, reports and memoranda.
    • Experience editing and composing letters and reports, transcribing notes, and reviewing correspondence.
    • Experience performing office automation duties using a personal computer, preparing a calendar, worksheets, typing a variety of documents such as letters, forms, schedules, meeting minutes, and maintaining computer files.
    • Experience scheduling and maintaining appointments, coordinating meetings and conferences, making travel arrangements, and performing time and attendance functions.

    GL-07:

    • Experience reviewing incoming correspondence and reports and routing to the appropriate staff member or supervisor for action. Reviewing outgoing correspondence and reports for content, grammatical accuracy and conformance to established standards.
    • Experience screening and referring telephone calls and visitors to staff members or supervisors, scheduling appointments and making commitments for supervisor, making travel and conference arrangements.
    • Experience responding to fluctuating workloads and advising individuals on clerical and administrative procedures.
    • Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public.

    Credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

    **Your eligibility for consideration will be based on your responses to the questions in the application.**

    Education

    See Qualifications Section for education requirements, if applicable.

    ONLY if education is a requirement/substitution for specialized experience, applicant MUST upload legible transcripts as verification of educational requirement. Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, Degree and Date Awarded (if applicable). All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, Click Here.

    Foreign Education: For information regarding foreign education requirements, please see Foreign Diploma and Credit Recognition at the U.S. Department of Education website: Recognition of Foreign Qualifications

    If you are selected for this position and qualified based on education (i.e. basic education requirement and/or substitution of education), you will be required to provide an OFFICIAL transcript prior to your first day on duty.

    Additional information

    This position IS NOT included in the bargaining unit.

    In accordance with 5 U.S.C. 3307, a maximum entry age of 36 has been established for initial appointment to a position in a Bureau of Prisons institution.  

    The representative rate for this position is $51,866.00 per annum ($24.85 per hour).

    Special Conditions of Employment Section:

    Appointment is subject to satisfactory completion of a urinalysis, physical, and background investigation.  All applicants are subject to National Crime Information Center (NCIC) and credit checks.

    All applicants not currently working in an institution will be required to complete a qualification inquiry regarding convictions of misdemeanor crimes of domestic violence in order to be authorized to carry a firearm.

    The Core Value Assessment (CVA) is an in-person assessment that must be facilitated at a Bureau of Prisons Human Resource Servicing office.  On the day of the scheduled interview, a CVA will be administered.  The applicant assessment must be completed within a 70 minute time period and a passing score must be obtained.  Further employment consideration will not be extended if the applicant fails to complete the examination or fails to achieve a passing score.  Note: The Core Value Assessment will not be administered to current BOP employees.

    Successful completion of the "Introduction to Correctional Techniques," three-week training course at Glynco, Georgia is required.

    The addresses listed on the USAJOBS account/resume must be the primary residence at the time of application.  You may be required to provide proof of residence.

    Additional selections may be made if vacancies occur within the life of the certificate.

    How You Will Be Evaluated

    If your composite score exceeds the average score for this job, your resume and supporting documentation will be compared to your online assessment questionnaire responses and utilized to determine whether you meet the job qualifications listed in this announcement.  If you rate yourself higher than what is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job.  If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    There are several parts of the application process that affect the overall evaluation of your application:

    • Your resume, which is part of your USAJOBS profile;
    • Your responses to the eligibility questions;
    • Your responses to the online assessment questionnaire;
    • Your supporting documentation, if required.


    Time-in-Grade:  Federal employees must meet time-in-grade requirements for consideration.  You must meet all qualification requirements upon the closing date of this announcement.

    If you applied to more than one grade level, BE ADVISED that you may be selected at ANY grade level for which you applied and are found qualified (i.e., if the job is announced at the 9/11 grade levels and you apply for the GS/GL-9 and the GS-11,and you are found qualified at BOTH grade levels, you may be selected at either grade level).

    What Competencies/Knowledge, Skills and Abilities are Required for this Position?

    The following Competencies/Knowledge, Skills and Abilities (KSA's) are required

    GL-06 and GL-07:

    • Ability to communicate orally.
    • Ability to compose non-technical correspondence.
    • Ability to organize the workflow of clerical and administrative support functions.
    • Ability to work with data on a computer.

    To preview questions please click here.

    Background checks and security clearance
    Security clearance

    Other

    Drug test required

    Yes

  • Required Documents
    Required Documents

    • Resume showing relevant experience (cover letter optional).
    • In order to receive credit for experience contained in a resume, your employment history must be documented in month/year format (MM/YYYY), reflecting starting date and ending date and include the number of hours worked per week. Failure to follow this format may result in disqualification.
    • Current or former Federal employees NOT employed by the Bureau of Prisons MUST submit a copy of their SF-50 Form which shows competitive service appointment, tenure group, and salary.  If you have promotion potential in your current position, please provide proof. If you are applying for a higher grade, and your experience was gained at a Federal agency other than the Bureau of Prisons, you MUST provide the SF-50 Form which verifies the length of time you have been in your highest grade and supports your claim for time in grade.
    • Military Spouses who meet the requirement of Executive Order 13832  - must include marriage certificate and copy of active duty military members orders OR letter from VA OR DD214 describing 100% disability of spouse, OR SF-50.  For more information Click Here.
    • CTAP, Click Here, if applicable.
    • A college transcript which includes the School Name, Student Name, Degree and Date Awarded, if applicable. (Note: If you are selected for this position, official transcript(s) will be required prior to your first day.)

    Failure to provide these documents could possibly result in removal from consideration for this vacancy.  If uploading documentation, do not identify/save your documents utilizing a special character such as %, #, @, etc.  Documentation should be identified/saved as VA Letter, DD214, or Transcripts.

    We cannot be held responsible for incompatible software, delays in mail service, applicant application errors, etc.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits
    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • How to Apply
    How to Apply

    You must apply through the online application system at www.USAJOBS.gov. Follow the prompts to register, answer a few questions and submit all required documents.

    NOTE:  Submission of a resume alone is not a complete application. This position may require the completion of additional forms and/or supplemental materials as described under the Required Documents section. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in your application not being considered for employment.

    Required supporting documentation must be electronically uploaded or transferred from USAJOBS (uploaded).

    All required supporting documentation MUST be received by the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time, on the closing date of the vacancy announcement.  You MUST include the vacancy announcement number on your supporting documentation.

    NOTE: Failure to follow these application procedures will result in the applicant losing consideration for this position.

    Paper applications:  If applying online is impossible, please contact the Consolidated Staffing Unit at the telephone number listed below, prior to the closing date of the announcement for the alternate application procedure.

    Contact for Assistance in Applying On-Line:
    DOJ, Federal Bureau of Prisons
    Consolidated Staffing Unit
    346 Marine Forces Drive
    Grand Prairie, TX  75051
    E-Mail:  GRA-HRM/ConsolidatedStaffingUnit@bop.gov
    Phone:  972-352-4200

    How do I Apply for this Position if I am a Military Spouse applying under the Special Hiring Authority?

    Military Spouses who meet the requirement of Executive Order 13832 MUST include the vacancy announcement number on all supporting documentation, as well as the appointing authority used. For more information Click Here.

    To be considered for this Special Hiring Authority, applicants must submit package to GRA-HRM/ConsolidatedStaffingUnit@bop.gov.

    • Submit a complete/detailed resume.
    • Address selective factor, if required.
    • Resume must contain all information listed in the Qualifications Section.
    • Submit supporting documents (i.e. transcripts, certification, registration, and/or license, if applicable).

    Your completed application packet must be submitted to the Consolidated Staffing Unit by 11:59 p.m., Eastern Standard Time (EST), on the closing date of the vacancy announcement.  You must include the last four digits of your social security number and the vacancy announcement number on your application packet.  DO NOT SUBMIT AN APPLICATION ON-LINE.

    Agency contact information CSU CSU
    Address

    JUSTICE, BUREAU OF PRISONS
    Consolidated Staffing Unit
    346 Marine Forces Drive
    Grand Prairie, Texas 75051
    United States
    Learn more about this agency

    Visit our careers page

    Learn more about what it's like to work at Justice, Bureau of Prisons/Federal Prison System, what the agency does, and about the types of careers this agency offers.

    http://www.bop.gov/

    Next steps

    We will notify you of the outcome after each step of the application process has been completed. Normally, Selecting Officials will make a selection within 90-days.  When deemed necessary, the selection process may be extended up to 180-days from the date the certificate(s), (Exception, Best Qualified Lists) is/are generated to make a selection.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.