Summary
This position will be assigned to the Resource Management Flight on Eielson AFB.
Work schedule is subject but not limited to:
Monday - Friday,
7:30am - 4:30pm.
APPLICATIONS WILL BE PULLED EVERY THURSDAY AT 8:00AM UNTIL POSITION IS FILLED.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
The primary purpose of this position is to serve as a first level supervisor as the NAF Accounting Office Manager, providing planning, directing, organizing, and exercising oversight to nonsupervisory employees assigned to the Non-Appropriated Fund (NAF) Accounting Office of the Resource Management Flight, Force Support Squadron. Responsible for the developing, implementing and monitoring NAF financial service operations and internal accounting controls. Plans, organizes, and directs the activities NAF Accounting Office ensuring that work complies with legal and regulatory requirements and meets customer needs. Provides fiscal oversight, analysis, and advisory services for the operational budgetand NAF fund activities. Develops goals and objectives that integrate organization and NAF Accounting Office objectives.
Develops, implements, and executes the NAF accounting and financial services operations. Revises, adapts, or modifies accounting processes to meet local management requirements. Establishes policies and procedures for accomplishment of
financial management assignments related to the receipt, disbursement, accounting procedures, and safeguarding of funds. Plans and schedules work in a manner that promotes a smooth flow and ensures deadlines are met. Identifies need for changes in priorities and takes action to implement such changes. Identifies work to be accomplished by subordinates, sets and adjusts priorities as needed, and implements changes. Assigns work to subordinate employees based on organization priorities and consideration of difficulty and requirements of assignments such that the experience, training and abilities of staff are effectively utilized to meet needs. Balances workload and provides advice, guidance, and direction on a wide
range of financial service and administrative issues. Coordinates with other NAF activity personnel, flight chiefs, and FSS leadership as appropriate, providing training/instruction as required. Review and approve financial documents/transactions prepared by NAF AO personnel to ensure accuracy and correctness. Monitors the reconciliation of general ledger and subsidiary accounts to include audits of backup documentation as necessary. Conducts analyses, reviews, and special studies of financial management and/or related information for assigned programs/organizations. Assess and revise policies and procedures as needed to find ways to improve quality, timeliness and efficiency of duties. Responsible for the receipt,
safekeeping, deposit, disbursement and accountability of all activities funds, including daily and monthly financial recordkeeping requirements. Interprets non-appropriated fund (NAF) finance and accounting policies and procedures outlined by AF and higher headquarters instructions, policies or directives. Serves as subject matter expert for accounting functions. Prepares reports and performs audits as required for management, leadership, or other AF agencies upon request. Oversee the process of NAF Travel Orders and assists with the oversight of the NAF Purchase Card program Supervisory personnel management responsibilities to include all personnel actions (i.e. recruitment, hiring, termination, wage increases, performance reviews, feedback, training/instruction, identify and provide developmental and training needs, awards, warnings and disciplinary actions, resolving complaints). Provides a work environment that is free from all forms of discrimination, harassment and retaliation. Address subordinate's concerns, whether perceived or real, and follows up with appropriated action to correct or eliminate tension in the workplace. Foster an environment of teamwork and cohesion amongst all personnel. Supports the EEO Program. Position of Trust.
If interested in applying for this position you may preview the online application: https://apply.usastaffing.gov/ViewQuestionnaire/12391294
Requirements
Conditions of Employment
- This position requires the incumbent to complete a background investigation with favorable results.
Qualifications
Who May Apply: Open to everyone. Applicants will be categorized by preference(s) and/or priority consideration eligibilities. An applicant's eligibility will be determined based on eligibility claimed in the questionnaire and proof of eligibility MUST be provided with application by the closing date, 06/03/2024
Business Based Action, Outside Applicant Veteran, and Transition Hiring Preference
In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if the position allows for qualifying based on education, your transcripts will be required as part of your application.
Qualifying Experience:
- Through knowledge of the concepts and theories of Generally Accepted Accounting Principles (GAAP), principles and practices of general and cost accounting, taxation, budgeting and analysis of financial statements.
- Understanding of legal principles that govern financial transactions and their relationships.
- Experience in supervising people and processes.
- Experience working with Microsoft Office software, to include Excel, Word and Outlook. Ability to operate Microsoft Power Point is preferred.
- Experience with automated accounting software.
- Basic knowledge of payroll guidelines and processes.
- Good oral and written communication skills.
- Must possess good customer service skills.
- One full year of graduate level education; or , superior academic achievement or, must have specialized
experience that provided the knowledge of accounting methods, procedures, and techniques used in maintaining and analyzing all classes of accounts in accounting system encompassing a number or diversified activities, ability to prepare financial statements and reports.
- Knowledge of the accounting system sufficient to flow individual funds and specific monies from initiation through
expenditure stages in order to trace discrepancies in the system
Education
Some federal jobs allow you to substitute your education for the required experience in order to qualify. This position does allow for education substitution.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your resume and supporting document will be evaluated against the qualifications of the position.
Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination has been made that you have inflated your responses to meet the position's qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.
You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.
To better expedite the hiring process, we recommend including full contact information (name, address, phone number, email, etc.,) for professional and personal references on your resume.
Required Documents
Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
- Cover Letter
- DD-214/ Statement of Service
- Diploma/ GED
- Disability Letter (VA)
- License
- Other (1)
- Other (2)
- PCS Orders
- Professional Certification
- Proof of Marriage Status
- Resume
- Separation Notice (RIF)
- SF-50/ Notification of Personnel Action
- Transcript
As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 06/03/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
Next steps
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
|