Summary
This position is located at the Unaccompanied Housing operation at Joint Base Pearl Harbor-Hickam, Hi. The incumbent will manage daily warehouse operations to include the accuracy and accountability of the Furniture, Fixture and Equipment (FF&E) inventory for a 200+ room lodging program.
This job is open to
Clarification from the agency
Please see the "Who May Apply" section under the Qualifications section.
Duties
MAJOR DUTIES AND RESPONSIBILITIES
The incumbent is responsible for operating professional warehousing and storage facilities, directing the operations of the warehouse, maintaining accurate stock levels and inventory adjustments, and receipt/record control for all equipment and supplies.
Manages the accuracy of the Furniture, Fixture and Equipment (FF&E) inventory for the lodging operation.
Establishes and revises warehouse stock replenishment of recurring and non-recurring authorized NAF and APF inventory for the lodging operation.
Recognizes requirements, establishes and adjusts replenishment levels to keep stock position current. Selects applicable procedures and formulas in establishing levels for non-recurring items, items not stocked previously and locally procured items.
Receives deliveries and reviews receiving inspection reports. Identifies discrepancies related to quantities, substitutes, incomplete shipments, or non-compliance with purchase order requirements. Determines acceptance/non-acceptance of shipments not meeting requirements.
Conducts investigation of inventory discrepancies and research source data tracking transactions through previous actions to resolve errors and adjusts book inventory accordingly.
Performs internal management control vulnerability studies and reviews to develop controls to prevent losses and implement cost saving measures. Processes planned inventory requirements and manages all cyclical inventory processes.
Prepares reports for higher authority and analyzes, evaluates and implements instructions and notices from higher authority.
Processes declared excess and damaged property for disposal. Coordinates the use of forklifts, trucks and personnel for proper disposal of government property according to established policies. Upon completion of disposals is responsible for accurately documenting the loss to computer files and maintaining files for Audit Trails.
Maintains accountabilities for all assigned FF&E. Ensures all changes, replacements or transfers of FF&E are completed properly. Processes documentation for all FF&E and ensures all information is entered into the required database electronically. Schedules and oversees the performance of all regularly scheduled and unscheduled FF&E Inventories monthly and annually. Ensures all discrepancies are investigated, notated and corrected.
Supervises one or more inventory supply clerks and/or laborers, approves leave, conducts counseling and evaluations, and recommends personnel actions to supervisor.
Ensures subordinates are fully aware of and comply with appropriate personnel, safety and environmental laws and regulations.
Performs other related duties as assigned.
Requirements
Conditions of Employment
- Must pass all applicable records and background check.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
Qualifications
Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.
A qualified candidate must possess:
Knowledge of supply and inventory procedures, techniques, and operations gained through either formal education or two years' work experience related to inventory management is required.
Must understand and demonstrate a thorough knowledge of purchasing procedures, computerized record keeping and inventory management and have a good working knowledge of basic accounting.
Must possess excellent communication skills and must possess fluent command of the English language, understand and use proper grammar, and be able to communicate clearly and effectively, to all levels of the organization, both verbally and in writing.
Must be able to use basic computer software such as Microsoft Word, Excel and Power Point and have a working knowledge of the property management system.
Must understand the daily operation of a hotel to include safety, environmental and fire prevention regulations and practices, hotel management procedures, and front desk, housekeeping, and maintenance operating principles and practices, and have a working knowledge of automated inventory management system(s).
Must be skilled in customer service techniques, tact and good judgment.
SUPERVISORY CONTROLS
The supervisor of this position is the Unaccompanied Housing Manager.
The incumbent plans and carries out all of the successive operations to complete assignments without direct assistance from the supervisor.
Assignments are generally evaluated by the ability of incumbent to properly meet service and operating standards, conformance to established policies and program requirements, timeliness of activities, and results of annual inspections.
GUIDELINES
Work with a variety of DOD, SECNAV, OPNAV, CNIC, BUPERS and regional/local policies, regulations, manuals, and guides related to lodging operations. Uses judgment and knowledge in selecting, interpreting and applying the appropriate regulations and policies.
COMPLEXITY
The operation conducts business around the clock, 365 days a year with guests checking in and out on a daily basis.
Customer service is of foremost importance in this position.
Work involves making determinations in the distribution of personnel and financial resources, training priorities and assignments, and analysis to determine organizational efficiency and effectiveness.
SCOPE AND EFFECT
The purpose of the work is to conduct and administer all aspects of lodging related quality assurance and training programs associated with the Unaccompanied Housing facilities and complexes.
The work directly contributes to military members, retirees, family members and travelers' quality of life and contributes to job satisfaction and retention of valuable members.
PERSONAL CONTACTS
Personal contacts include CNIC staff, regional staff, command staff, department heads, and lodging staff. Has regular contact with contractors, vendors and representatives of private industry.
PURPOSE OF CONTACTS
Contacts are made to coordinate and/or obtain information relating to warehousing and inventory management operations.
PHYSICAL DEMANDS
The Warehouse Supervisor is required to do considerable standing, bending, walking, pushing, pulling and climbing.
Must have ability to perform moderately strenuous physical labor as unassisted lifting, moving and carrying of supplies and equipment weighing up to 45 pounds (100 pounds assisted) is required. May be required to climb/descend stairs and properly placed stepladders.
WORK ENVIRONMENT
The work involves normal risks or discomforts associated with a warehouse environment that is adequately lighted, heated, and ventilated. Work is performed both indoors and outdoors. Occasional exposure to dusty or dirty conditions exists when working or when facilities undergoing repair, maintenance, or renovation.
SPECIAL REQUIREMENTS
This position has oversight for a 24-hour operation and the incumbent must be available and accessible at various hours including evenings, weekends, and holidays as necessary to meet mission requirements.
Incumbent may be considered 'ALPHA' personnel, and therefore subject to work during inclement weather or other states of emergency.
May be required to possess and maintain a current driver's license, as travel to other facilities may be required within the normal scope of duties. Applicants will be notified when this is a requirement for appointment.
This position is subject to a favorable National Agency Check (NAC).
The incumbent is expected to obtain certification for asset management and/ or inventory operations and meet the requirements outlined in the Lodging Career Path Guide.
The incumbent must meet the qualifications for professional accreditation as defined by CNIC lodging policy within 12 months of position appointment.
The Program Manager has requested this PD is to be effective immediately. It replaces all previous versions.
Education
This position does not have a positive education requirement.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.
Required Documents
The following documents are required at the time of application:
- Resume
- Proof of education/training/licensure: provide a copy of your awarded/conferred college transcript(s) and licensure as applicable
- If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
- If claiming Military Spouse Preference: provide a copy of the sponsor's Permanent Change of Station (PCS) orders and a marriage certificate at the time of application
- If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
- If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50
NOTE: Failure to provide the required documents may impact eligibility, qualifications determination.
How to Apply
To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
The complete application package must be submitted by 11:59 PM (EST) on 05/07/2024 to receive consideration.
To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12393329
It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
To verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status
DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.
Next steps
Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.
If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.
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