ADMIN & OFFICE SUPPORT STUDENT TRAINEE (ADMIN & ANALYSIS)

Clarification from the agency

This announcement is open to: Students, as described in the "Qualifications" and "Education Requirement" section of this announcement.

This is a temporary position NTE 04 September 2027.

As a ADMIN & OFFICE SUPPORT STUDENT TRAINEE (ADMIN & ANALYSIS) you will be responsible for the following duties:

• Assists in business process assessments, mapping, documentation and improvement.
• Assist with development, maintenance and/or improvement of models, tools, applications and studies.
• Assist in the acquisition and assembly of data.
• Gather data as well as conduct research and analysis.
• With oversight and guidance, assist in the creation and development of accurate and thorough briefings, presentations, placemats, dashboards, maps and other articles.
• With oversight and guidance, conduct fact-finding analysis.
• Conduct basic research and analysis as well as assist in identifying areas requiring improvements in efficiency and effectiveness.
• Assist in the formulation of analytically based advice concerning proposed or enacted policy or procedural changes.
• Assist and/or support project working groups and continuous process improvement reviews.
• Assist in determining risks, benefits and concerns.
• Support efforts to meet goals and timelines.
• Apply basic statistical and data analytics while assisting in gap analysis and the interpretation of data.
• Provide recommendations related to areas for improvement.
• Identifies roadblocks and obstacles to implementation and effectively communicates those items needing higher review through proper channels.
• Support Program Management activities requiring the development of plans, goals, objectives, for long- and short-range implementation.
• Synthesize administrative processes to support and to define capabilities as well as enhance mission portfolios.
• Assists in the review and analysis of administrative directives and policies issued by internal and external organizations, recommends the establishment of and prepares administrative policies and procedures for implementation.
• Assist with mission planning, action/task completion and engagements.
• Support the development of policies, procedures and technical aspects supporting efficient program operation.
• Support the development of planning guidance, instructions, directives, programs and policies.
• Assist in coordinating, controlling, providing, or obtaining a wide range of administrative functions.
• Performs other duties as assigned.

Conditions of employment

• Must be a US citizen
• Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
• Resume and supporting documents received by 11:59PM EST will be considered
• This is a Drug Testing designated position
• Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
• Work Schedule: Full Time
• Overtime: Occasionally
• Tour of Duty: Flexible
• PCS (Permanent Change of Station): Not Authorized (Relocation expenses or housing will NOT be provided by the agency)
• Fair Labor Standards Act (FLSA): Non-Exempt
• Financial Disclosure: Not Required
• Telework Eligibility: This position is telework eligible but is not a full-time telework position. The incumbent will be required to report to the office on a routine basis.
• Supervisors may approve situational telework on a case-by-case, temporary basis for limited situations.
• If selected, the incumbent must obtain and maintain appropriate security clearance as indicated in job announcement.
• Incumbent must be enrolled in an accredited undergraduate or graduate degree program with a full-time course load at the time of application, for the semester prior to the Summer Cohort, and following participation in the Summer Cohort.
• Selected students must maintain full-time enrollment through October 2028. Students not intending to maintain full-time enrollment through October 2028 will be marked ineligible.
• Incumbent must have and maintain a cumulative GPA of 3.0 or above on a 4.0 scale. Grade-point averages are rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9.
• DSE Summer ’27 Cohort Start Date: 31 May 2027 (alternate – 14 June 2027); End Date: 20 August 2027. Students must attend for a minimum of 10 weeks (400 hours).
• Students selected for the internship program must send an official transcript with Spring 2027 semester/quarter grades and proof of full-time student status to Student Programs prior to their start date.
• This is not a developmental career ladder opportunity - this position will be filled at the GG-05 or GG-07 depending on applicant qualifications and organizational requirements.

Qualifications

To qualify at the GG-05 level, you must meet the criteria specified below:

• Completion of 1 full academic year of post-high school study by June 2027 (spring quarter/semester);
• Maintain a cumulative GPA of 3.0 or higher at time of application. A GPA of 3.0 must be maintained throughout the duration of the program; and
• Maintain a full-time student status (as defined by your university or college) through October 2028
• NOTE: Freshman receiving Pass (P)/Fail (F) grades their first semester must receive all P's to maintain eligibility

• Completion of 4 academic years of post-high school education leading to a bachelor's or equivalent degree (expected graduation date of June 2027 or earlier); and
• Enrolled as full-time student in a graduate program for Fall 2027; and
• Maintain a cumulative GPA of 3.0 or higher at time of application. A GPA of 3.0 or higher must be maintained throughout the duration of the program; and
• Maintain a full-time student status (as defined by your university or college) through October 2028.

1. Communication: Written and oral communication techniques sufficient to develop and deliver briefings, project papers, status/staff reports and correspondence to managers to foster understanding and acceptance of findings and recommendations
2. Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations
3. Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals
4. Problem Solving: Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgments
5. Attention to Detail: Is thorough when performing work and conscientious about attending to detail
6. Ability to research, analyze and present information

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the SME Resume Panel review.

Application Questionnaire: Applicants must complete a screen out questionnaire as part of the application process. Applicants identified as meeting the basic education requirement and minimum qualifications for the position may move on to the SME Resume Panel review.

HR/SME PANEL REVIEW: An HR/SME Panel will review your resume to determine your technical qualifications for this position based on the competencies stated below. Only the first 2 pages of your resume will be reviewed. Applicants that are found qualified will move on to the next phase of the hiring process.

Competencies: Communication, Interpersonal Skills, Teamwork, Problem Solving, Attention to Detail, and ability to research, analyze and present information.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Top ranked candidates will be referred to the selecting official for further review and consideration.

A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified'.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All eligibility and qualifications requirements must be met by the closing date of this announcement.

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.). Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED:

1. Your resume:

• IMPORTANT UPDATE: Your resume must not exceed two (2) pages. If your resume exceeds the two-page limit, you will be removed from consideration for this announcement. The resume and required supporting documentation should provide the minimum qualifications and relevant experience for the announced position. Must include the work schedule, hours worked per week, dates of employment, and duties performed. If multiple resumes are submitted by an applicant, only the last resume submitted will be reviewed for qualifications and referred for selection consideration, if eligible. The resume must not be more than 5MB and should be saved and uploaded as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. Page margins should be 0.5 inches, and font styles must be legible. Consider using 14-point size font for titles and 10-point for the main text. We recommend using a font like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans.
• Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.
• If you submit more than one copy of your resume, only the most recent version will be reviewed. The latest timestamp will be used to determine which version of your resume is "most recent."
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you will not be considered for this vacancy.
• Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.
• Resumes should NOT include: Classified information/SSN/Photo of yourself/personal information (gender, religion, affiliation etc., Encrypted digitally signed docs). Resumes with this prohibited information will be automatically ineligible for consideration.
• For qualifications determinations your resume must contain the dates of employment (i.e., Month/Year to present. Hours per Week).
• If your resume does not clearly outline details for each position as noted, you may be deemed "not referred" for this position.
• Additional guidance on writing a federal resume can be found at: USAJOBS Help Center - How do I write a resume for a federal job? The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started.

• This position has a degree or education requirement so you are required to submit a copy of your transcript. We accept unofficial transcripts, as long as they contain your name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned. Unofficial transcripts may be obtained by your registrar's office and uploaded as a PDF document.

• All current and former civilian Federal employees must submit a copy of your MOST RECENT SF50 (Notification of Personnel Action) showing your tenure, grade and step, salary, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 may result in you being rated ineligible for this position.

• If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents: DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.

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