ADMIN SPEC NF3* Job in Beaufort, SC

Vacancy No. 72795 Department U.S. Marine Corps
Salary $21.25 to $26.90 Grade 03 to 03
Perm/Temp Permanent FT/PT Full-time
Open Date 4/28/2025 Close Date 5/13/2025
Job Link Apply Online Who may apply Public
Locations:
Beaufort, SC


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

  • Coordinates and performs a wide variety of responsible administrative functions in support of upper level management functions for the Exceptional Family Member Program (EFMP) that includes enrollment, assignment, screening, outreach and client services for exceptional family members and Marine Sponsors. 
  • Organizes flow of operational program processes in an office environment. 
  • Establishes status of actions on numerous projects and program operations. 
  • May serve on a variety of advisory committees. 
  • May be delegated signatory authority for selected administrative matters. 
  • Reviews and interprets directives and regulations. 
  • Maintains official files. 
  • Advises staff on development and implementation of local administrative directives and procedures. 
  • Develops internal policies, procedures and work methods affecting administrative management operations. 
  • Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. 
  • Collects, compiles and organizes information and data to meet administrative requirements. 
  • Prepares correspondence and drafts instructions.  Facilitates methods for automating reports and correspondence. 
  • Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. 
  • Manipulates data to meet presentation and report requirements. 
  • Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. 
  • Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. 
  • Receives and delivers messages to staff members. 
  • Arranges and maintains appointment calendars for staff. 
  • Routes incoming mail to staff and work sections. 
  • Establishes suspense dates to collect responses and submits information as required by requests.
  • May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. 
  • Accepts reservations and payments for Semper Fit Programs, such as Youth and Adult Sports Programs and other recreational facilities.  
  • Handles sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure. 
  • Safeguards sensitive information and prevents unauthorized reading, printing, retaining, copying or dissemination of information, messages, or correspondence in accordance with rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. 
  • Notifies the higher level supervisor and senders immediately when proprietary information has been released and advises on how to properly recover, and/or protect information.  
  • Provides World Class Customer Service with an emphasis on courtesy. 
  • Assists customers and communicates positively in a friendly manner. 
  • Asks questions to determine, verify and solve problems. 
  • Checks for satisfaction on the quality of goods and services. 
  • Takes action to solve problems quickly.  Alerts the higher-level supervisor, or proper point of contact for help when problems arise. 
  • Adheres to safety regulations and standards. 
  • Uses any required safety equipment, and observes safe work procedures. 
  • Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor.
  • Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. 
  • Performs other related duties as assigned.  This is a white-collar position where occasional lifting up to 20 lbs may be required.

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

Bachelor¿S DEGREE from an accredited college or university in a related field appropriate to work of the position,

OR 

an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above,

OR

THREE YEARS that demonstrating a broad knowledge of administrative practices and principles. 

Skill to organize and coordinate multiple high visibility projects simultaneously. 

Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation.  Skill to operate a personal computer, and associated peripheral equipment and software. 

Knowledge of a variety of support functions such as:  handling sensitive information that is proprietary, privileged, confidential or otherwise legally exempt from disclosure, gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. 

Knowledge of the rules and regulations such as those covered by the Privacy Act, 5 USC 552(a), Health Insurance Portability and Accountability Act, Public Law 104-191, and DoD Directive 6025.18. 

Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.

FOR CONSIDERATION, YOU MUST UPLOAD THE REQUIRED DOCUMENTATION AND ALL QUESTIONS MUST BE ANSWERED, OR YOUR APPLICATION WILL NOT RECEIVE A COMPETITIVE SCORE

Required Documents:

Spouse Preference:  Copy of active-duty orders with your name listed on them and assigned location: refer to  

(Military Spouse Preference Program (usmc-mccs.org)

          *Education/certification certificate(s), if applicable.

           *If prior military, DD214 Member Copy

Please upload this information into your application under Cover Letter in your profile.

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

           *Education/certification certificate(s), if applicable.

           *If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Marijuana is a Scheduled 1 drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws. A positive drug test result for marijuana (or any other drug tested for) will result in withdrawal of the tentative job offer and ineligibility to apply for a position within the Department of Defense for 6 months from the date of the drug test.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers

Volunteer Experience- The amount of credit received for volunteer, internships and practicums is based on the amount of hours per week spent. Be sure to include the average hours per week worked in volunteer roles.

Resumes/applications emailed or mailed will not be considered for this vacancy announcement. To be considered for employment, the application or resume must be submitted online by 11:59 PM (EST) on the closing date of the announcement.

ALL QUESTIONS MUST BE ANSWERED, OR YOUR APPLICATION WILL NOT RECEIVE A COMPETITIVE SCORE

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

FOR CONSIDERATION, YOU MUST UPLOAD THE REQUIRED DOCUMENTATION AND ALL QUESTIONS MUST BE ANSWERED, OR YOUR APPLICATION WILL NOT RECEIVE A COMPETITIVE SCORE

Required Documents:

Spouse Preference:  Copy of active-duty orders with your name listed on them and assigned location: refer to  

(Military Spouse Preference Program (usmc-mccs.org)

          *Education/certification certificate(s), if applicable.

           *If prior military, DD214 Member Copy

Please upload this information into your application under Cover Letter in your profile.

Agency contact information

SOUTH CAROLINA MCCS
Address
SOUTH CAROLINA MCCS
MCAS PO BOX 55018
BUILDING #553
BEAUFORT, SC 299045018
USA

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.