ADMINISTRATIVE ASSISTANT Job in Naples, Italy

Summary

This job is open to

• Military spouses

  Military spouses relocating under PCS orders or whose spouse is 100% disabled or died while on active duty.

• Family of overseas employees

  Family members of a federal employee or uniformed service member who is or was, working overseas.

Duties

Performs a wide range of administrative support services assisting in supporting Navy Region Europe Fleet and Family Readiness programs to include: Family Readiness (FFSP), Fleet Readiness (MWR, CYP, Food & Beverage), and Housing on matters relating to program management.

Assists with development/reviews/interpretations/drafts and recommends revisions to regulations, directives, memoranda and policy on administrative functions including determining the extent the organization is affected and advises operating officials. Drafts policy statements on administrative functions that are subject to review and approval of the supervisor. Disseminates information to N9 staff concerning policies, plans, procedures, methods and actions of an administrative nature

Prepares correspondence covering subject of an administrative nature, both internal and external. Maintains control of action correspondence; performs follow-up action to ensure timely reply/action. Receives and logs outgoing correspondence, reviewing it for correct format, punctuation, spelling, grammatical accuracy, factual correctness, enclosures, dates, signatures, complete addresses, etc. Responds personally to non- technical, but substantive, requests for information involving directorate programs and functions, project assignments, internal procedures and relationships, and current work status.

Compiles and prepares a wide variety of continuing or one-time special statistical and narrative reports from records maintained. Provides assistance in developing statistical data and special reports, compiling/preparing drafts and finalizing technical papers and/or similar instructional materials in support of program specialties. Effectively enhances the ability of the office to support overall mission requirements through developing methods for automating adm1nistrati·1e data collection requirements and reports considering the interrelationships of reports and multiple uses data. Determines the best. Software type for each requirement: (such as database or spreadsheet). Determines data categories to be established, sorting and calculating functions to be performed, and procedures for entering and retrieving data. Uses graphics software to provide charts, and graphs for view graphs or paper presentations for briefings.

Establishes and maintains office technical and administrative files in accordance with applicable regulations. Maintains the office reference material consisting of directives, regulatory guidance and publications. Composes non-technical written correspondence from a short phrase or idea, verbal instruction or rough notes.

Receives and screens calls and visitors to the office, receiving and reviewing all incoming correspondence and preparing replies to general inquiries and routine actions. Screens out those requiring the supervisor's personal attention and refers the remainder to other staff members based on subject matter. Receives, distributes and dispatches all office mail to include special handling, such as certified, registered or express mail. Determines requirements for forms, publications and printing and independently prepares/processes the appropriate documents. Initiates requisitions for supplies and material and work requests for maintenance.

Prepares a variety of materials using both an electronic typewrite and computer keyboard wherein the work requires competitive level proficiency in typing as well as knowledge of office hardware and software systems. Materials produced include correspondence, technical reports, briefings, tables, forms, and viewgraphs. Uses automated data processing equipment and off-the-shelf software programs such as Microsoft Word, Excel and Power Point to prepare, in final form, a variety of narrative and tabular materials such as correspondence, reports, charts, graphics, regulations, staff studies, flyers, brochures and other handouts. Ensures documents meet criteria contained in administrative guidance and checks for correct format, grammar, spelling, punctuation, capitalization, etc. prior to releasing document for signature and/or distribution.

Requirements

Conditions of Employment

• Incumbents must satisfactorily complete all background checks, including a fingerprint check, a National Agency Check with Inquiries (NACI).
• Male candidates born after December 31, 1959, and at least 18 years of age, are required to certify that they have registered with the Selective Service System (Attach proof of registration).

How You Will Be Evaluated

Required Documents

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 08/22/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link:https://apply.usastaffing.gov/ViewQuestionnaire/12777233It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status DON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to NAFPERSONNEL@EU.NAVY.MIL to ensure proper consideration is given.

Next steps

Please ensure that your submission contains all the information requested in the vacancy announcement. If your submission does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Using the required qualifications of the position, a standardized rating and ranking criteria of knowledge, skills, and abilities will be used to screen and assess each application.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., Spam Blocker, etc.), you may not receive important communication that could affect your consideration for this position.