ADMINISTRATIVE LIBRARY MANAGER, NF-03/RFT, MCAS FUTENMA Job in Futenma, Japan

Vacancy No. 71799 Department U.S. Marine Corps
Salary $17.00 to $21.00 Grade 03 to 03
Perm/Temp Permanent FT/PT Full-time
Open Date 2/6/2025 Close Date 2/20/2025
Job Link Apply Online Who may apply Public
Locations:
Futenma, Japan


Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.

This job is open to

Clarification from the agency

Open to Public

Duties

NONAPPROPRIATED FUND POSITION DESCRIPTION

JOB TITLE:        Supervisory Library Technician
BUSINESS TITLE:    Administrative Library Manager
FLSA : Exempt          
JOB SERIES: 1411                                          PAY LEVEL : NF-03

INTRODUCTION:
This position is located within the MCAS Futenma Library, Library Unit, Personal and Professional Development Branch (P&PD), Marine and Family Programs, Marine Corps Community Services Division, Marine Corps Installations Pacific (MCIPAC)/MCB Butler. The primary purpose of this position is to supervise the MCAS Futenma Library staff, oversee the Library and assist the Library Director with administrative and logistical support for all libraries. This position serves as the Supervisory Library Technician for MCAS Futenma Library staff and oversees the facility.  Duties include the creation of work schedules, approval of timesheets, setting of performance management expectations and goals, working with staff on personnel issues, serves as the Safety Officer and Facility Manager, and works with MCAS Futenma units to bring awareness of the library and its offerings. This position also assists in preparing requisitions or other procurement documents, preparing documentation for organizational reports, gathering and reporting monthly statistical information and other administrative duties. Under the direction of the Library Director, this position is responsible for NAF-PC purchases, marketing/publicity submissions, training record-keeping, Naval Correspondence documents and assisting the Library Director with projects related to the Library Program. This position will be the Library Program Non-Appropriated Fund Purchase Card (NAFPC) cardholder.  The incumbent may be assigned to alternate Camp Libraries as mission requirements may dictate. This position reports to the Library Director.

MAJOR DUTIES AND RESPONSIBILITIES:

1. Administrative Duties:
Serves as the administrative support staff member for the Library Director. Responsible to insure compliance with Naval Correspondence, review accuracy of all outgoing correspondence, and assisting with all taskers, reports and special projects. Assists librarians with the planning and purchasing of library materials and supplies. Works with the Library Director in purchasing promotional materials for library programs and theme displays. Works with Marketing and Sponsorship on publicity of library programs and prize maintenance. Assists with submission of library information to various MCCS and military organizations.     
                                 
Serves as the NAFPC cardholder for the MCCS Library Program. Makes approved purchases of library processing and cataloging supplies, office supplies, programming supplies, posters, bookmarks and other promotional and library materials unavailable from the contracted vendors. Correctly monitors the receipt of NAFPC purchases. Maintains an accurate monthly NAFPC Purchase Log within credit limits and submits monthly reconciliation report to the Approving Official for signature in accordance with the NAFPC DON regulations. Maintains an up-to-date cardholder folder and submits required paperwork to AMO on a monthly basis with 100% accuracy. Compiles the monthly GSA Mart requests for housekeeping supplies and other office supplies from the seven (7) library facilities on Okinawa. Purchases requested supplies once a month using the NAFPC card as requested using AMO guidelines. Completes the mandatory DON Ethics and NAFPC cardholder training.      

Reconciles deliveries of library materials from contracted vendors against orders, packing slips and invoices. Prepares invoices for delivery to APF and NAF budget offices.                                                                                                                                                                 
Performs other duties as assigned, including assisting at libraries as needed.                                    

Manages a medium, physically separate branch library. The work performed by the incumbent varies over a wide spectrum of library or related information, and over many levels of responsibility and complexity. As the facility manager, is responsible for administrative duties related to the day-to-day operation of an MCCS facility. Responsibilities include the following administrative duties: maintaining the facility key roster, producing, maintaining, and submitting: Daily Activity Reports (DAR), Safety Reports, Work Requests, Hazmat Reports, Incident Reports, CMR Inventory Reports, DSSC Supply Requests, and other administrative paperwork as it relates to the day to day operation.

Serves as the point of contact for matters dealing with the library at the facility level, and may work with the camp coordinator, representatives from local commands/units, internal customers, and other camp entities.

Requirements

Conditions of Employment

  • See Duties and Qualifications

EVALUATIONS:

Qualifications

BASIC REQUIREMENTS:

  1. Successful completion of Bachelor degree from an accredited, college or university. 
  2. Must have two years of administrative work experience or combination of education and experience that demonstrate the ability to perform above duties.
  3. Experience with managing financial accounts.

QUALIFICATION REQUIREMENTS:

  1. Must be able to travel to the six MCCS branch libraries on Okinawa.
  2. Must be able to work independently as well as in a team environment.
  3. A valid Government Owned Vehicle (GOV) operator¿s permit may be required for this position based on operational needs and supervisor discretion. 
  4. Working knowledge of Microsoft Office products including but not limited to Word, PowerPoint, Excel and Publisher.
  5. Supervisory experience is preferred.
  6. Ability to communicate effectively both verbally and in writing with customers, using proper tact, diplomacy and professional customer service.
  7. Demonstrated excellent customer service and interpersonal skills to interact with a diverse population.

This activity is a Drug-free workplace.  The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.  Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

This position is designated as a Position of Trust, and the incumbent must be eligible for a background check.  Appointment and continued employment is subject to a favorable National Agency Check (NAC) Background Security Investigation.
 

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
           *Education/certification certificate(s), if applicable.
           *If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.
INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:

•      Stability of Federal Civilian Service

•      People with passion for doing work that matters

•      Quality of Work Life Balance

•      Competitive Pay

•      Comprehensive Benefit Packages

•      Marine Corps Exchange and Base Facility Privileges

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted online via the MCCS Careers website:

Resumes/applications emailed or mailed will not be considered for this vacancy announcement.  To be considered for employment, the application or resume must be submitted online by 11:59 PM (ET) on the closing date of the announcement.

Note: To check the status of your application or return to a previous or incomplete application, log into your MCCS user account and review your application status.

THIS POSITION IS FOR APPLICANTS CURRENTLY RESIDING IN OKINAWA OR ARRIVING ON OFFICIAL GOVERNMENT ORDERS TO OKINAWA WITHIN 30 DAYS. 

MILITARY SPOUSE PREFERENCE (MSP) - IAW DoDI 1400.25, Volume 315.

  • Applies to positions in grades NF-3 and below, and equivalent Craft & Trades and Child and Youth positions.
  • May be exercised once per permanent relocation (PCS), when appointed to a regular full or part time position.
  • Per DoDI 1400.25, volume 315, Enclosure 3, para 2.h.1, MSP eligibility terminates upon acceptance or refusal of an offer of a continuing position (part-time or full-time) in the federal service for which the spouse has registered for employment, whether or not preference was applied. 
  • Applicants hired into flexible positions (0-40 hours per week) or regular position with a time-limited appointment will not lose their spouse preference eligibility until movement or hired into a regular full or part time position.  
  • The time period for MSP eligibility begins 30 days before the military sponsor¿s reporting date to the new duty station, if accompanied, or at any time thereafter during the tour.

All military and DoD civilian spouses are required to provide a copy of their sponsor¿s orders during the application process. 

Agency contact information

CAMP BUTLER MCCS
Address
CAMP BUTLER MCCS
MARINE CORPS COMMUNITY SERVICES
ATTN: NAF PERSONNEL OFFICER
FPO AP, 963735023
JPN

Next steps

All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


© 2006-2025, exclusive of U. S. government job opportunity announcements