ADMINISTRATIVE OFFICER (TITLE 32)

Clarification from the agency

WHO MAY APPLY: All qualified permanent and indefinite Title 32 National Guard employees who are currently working for the 139th Airlift Wing in St. Joseph, Missouri.

• Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.
• Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group.
• Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures.
• Addresses Freedom of Information Act (FOIA) initiatives, legislative activities, and responses to congressional inquiries.
• Acts as an intermediary to resolve significant or controversial issues, problems and disagreements.
• Establishes communication channels internal and external to the organization; keeps internal and external customers as well as unit members, informed and facilitates communication laterally and horizontally throughout the organization.
• Resolves day-to-day administrative and management problems, plan, develop, and execute organization's Administrative Management Program (AMP).
• Prepares, administers, collaborates and consolidates information in support of knowledge management requirements, trains personnel on system utilization and information sharing.
• Facilitates a team effort with internal and external stakeholders in the areas of Air Expeditionary Force (AEF), deployments, Exercise Evaluation Team (EET), Disaster Response Force, legal and human capital management to resolve issues.
• Prepares charts, graphs, oral and written communications using sound analytical methods, interpersonal writing and communication principles, practices, and techniques.
• Initiates, plans, directs, and/or participates in special studies and projects in areas such as; resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc.
• Directs and oversees actions required to implement procedural changes, conducts in-process efficiency reviews, participates in site visits, completes after action reports, maintains historical data;
• Ensures documented evidence is provided to support cost savings without compromising required standards of readiness, accuracy, effectiveness.
• Forecasts and estimates program requirements; develops and finalizes reports, justifications, charts, graphs, statistical and narrative data, etc. for presentations and briefings.
• Performs other duties as assigned.

Conditions of employment

• Selectee will be required to wear the military uniform.
• Acceptance of an Excepted Service position constitutes concurrence with these requirements as a condition of employment.
• Males born after 31 December 1959 must be registered for Selective Service.
• Participation in direct deposit is mandatory.
• Failure to complete management prescribed courses for full-time support personnel within the first year of employment or assignment, may be cause for reassignment or termination.
• This is an Excepted Service position that requires membership in the Missouri National Guard prior to the effective date of placement.
• NATIONAL GUARD MEMBERSHIP IS REQUIRED. If you are not sure you are eligible for military membership, please contact an Air National Guard recruiter at 1-800-864-6264 prior to applying for this position.
• Individuals on incentive bonuses may be subject to recoupment or termination, contact the State Incentives Manager at Whiteman AFB at (660) 687-7394 or at St. Joseph at (816) 236-3339 for any questions concerning recoupment or termination.
• May be required to successfully complete a trial period.
• Employment can be terminated with a 30 day notice.
• In the event a permanent (Tenure 1 or 2) employee is selected, and is willing to accept the indefinite appointment, that employee will relinquish permanent status.
• This position requires military membership, compatible unit and Air Force Specialty Code (AFSC) assignments, and the ability to obtain and maintain a clearance level which is based on the position security access requirement.
• The employee may be required to travel in military and/or commercial aircraft to perform temporary duty assignments.
• The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver’s license is required.
• This position may be designated mission essential based on local conditions. Mission essential personnel report for duty at normal times when the base is closed or delayed reporting and remain on duty during phased or early release.
• May occasionally be required to work other than normal duty hours; compensatory time may be required

Qualifications

MILITARY REQUIREMENTS: Selected candidate must currently be assigned to a military unit in the Missouri Air National Guard. Title 32 employees will not be militarily senior to their full-time supervisor (grade inversion).

Maximum Military Grade - Lt Col (O-5)

Minimum Military Grade - Capt (O-3)

GENERAL EXPERIENCE: Must possess experience, education or training in managing or directing, one or more programs, including appropriate supporting service organizations; supervisory, managerial, professional or technical work experience and/or training which has provided you with knowledge of management principles, practices, methods and techniques; and experience using computer and automation systems.

GS-12 SPECIALIZED EXPERIENCE: Must possess 36 months of specialized experience in administrative, supervisory, managerial, professional or technical work which demonstrates your ability to oversee the development, execution, and evaluation of programs and policies pertaining to the command, control, operation and management of the Air National Guard. The specialized experience must also demonstrate your ability to analyze problems, identify significant factors, gather pertinent data and recognizing solutions; develop plans to facilitate the availability and effective utilization of various resources; organize and coordinate work effectively to meet management objectives; administer resources; and communicate and deal with others in an effective manner.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

To apply for this position, you must submit a complete Application Packet which may include the following:

1. Resume (must include the following information)
   1. First and Last Name
   2. Contact Information (Phone Number and Email)
   3. Position Title(s)
   4. Company/Organization Name(s)
   5. Dates of Employment (MONTH and YEAR)
   6. Duties Performed - brief descriptions that show you can perform the tasks at the required level listed in the job announcement

Please be advised that copying and pasting the specialized experience from the vacancy announcement into your resume is prohibited and will result in your resume being disqualified.

It is best practice to ensure military career information is listed in addition to civilian career information.

2. Transcripts - Only a requirement if education is required OR you substitute education for specialized experience
   Unofficial copies may be submitted for application purposes, but placement will not occur until official transcripts have been provided.
3. SF-50 - If you have previously been employed by another Federal Agency or previously worked for our agency, please submit a copy of the last Notification of Personnel Action (SF-50).
   This is NOT a requirement for those that have never been employed by a Federal Agency or those currently employed by our agency.
4. DD214s

Next steps