ADMINISTRATIVE PROGRAM ASSISTANT Job in Scott AFB, IL

Vacancy No. USTC-25-12786791-MP Department Air Force Elements, U.S. Transportation Command
Salary $46,100.00 to $66,000.00 Grade 6 to 7
Perm/Temp Permanent FT/PT Full-time
Open Date 8/22/2025 Close Date 8/31/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Scott AFB, IL


Summary

This position is part of the Air Force Elements, U.S. Transportation Command. .

This job is open to

Clarification from the agency

Current or Former Air Force Permanent DoD Federal Civilian Employees in the Competitive Service that are in the Local Commuting Area (Scott AFB), Displaced Employees in the Local Commuting Area, Military Spouses, Interchange eligible employees (NAF), VEOA and DVAAP eligible applicants.

Duties

As a ADMINISTRATIVE PROGRAM ASSISTANT at the GS-0303-6/7 some of your typical work assignments may include:

  • Serves as the administrative subject matter expert and support for programs associated with the USTRANSCOM TCSG Global Patient Movement Joint Advisory Board (GPMJAB) Subgroups and associated meetings.
  • Performs Functional Area Communications and Computer System Manager (FACCSM). Administers USTRANSCOM SG information systems, provides assistance and ensures information security and accountability for USTRANSCOM SG computer equipment.
  • Provides oversight and management of assigned training program. Coordinates all aspects of the Residency in Aerospace Medicine (RAM) Patient Movement Rotations Residency Aeromedical training program and serves as the primary source of information.
  • Serves as the subject matter expert for mandated administrative support programs. Reports program compliance with regulations, laws, policies, and command directives to the Director. Responsible for assigned programs
  • Serves as the resident subject matter expert for internal/external Memorandum of Agreements/Understandings (MOU/MOA). Ensures that the MOU/MOAs products/services are in compliance with regulations, laws, policies, and directives -Performs miscellaneous office automation, information management, and receptionist duties

Requirements

Conditions of Employment

  • A qualified typist. The incumbent must have the ability to type a minimum of 40 WPM.
  • Must be a U.S. citizen
  • Males born after 12-31-59 must be registered for Selective Service
  • Resume and supporting documents (See How To Apply)
  • Suitable for Federal employment, determined by a background investigation
  • May be required to successfully complete a probationary period
  • Work Schedule: Full Time
  • Tour of Duty: Set Schedule
  • Recruitment Incentives: May Be Authorized
  • Fair Labor Standards Act (FLSA): Non-Exempt
  • Financial Disclosure: Not Required
  • Telework Eligibility: This position is telework eligible at management discretion
  • Must possess and maintain a Secret Clearance
  • Work may occasionally require travel away from normal duty station on military or commercial aircraft

Qualifications

You may qualify at the GS-7, if you fulfill the following qualifications:

A. One year of specialized experience equivalent to the GS-5 grade level in the Federal service:
  • Lead, facilitate, and provide administrative subject matter in support of patient movement.
  • Provide and facilitate the exchange of information to professional personnel in multiple presentation and review venues, and formats using a wide variety of media (email MS Office Tools, live presentations, video teleconferencing, etc.).
B. One year of specialized experience equivalent to the GS-6 grade level in the Federal service
  • Lead, facilitate, and provide administrative subject matter in support of patient movement.
  • Provide and facilitate the exchange of information to professional personnel in multiple presentation and review venues, and formats using a wide variety of media (email MS Office Tools, live presentations, video teleconferencing, etc.).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

All materials must be submitted by the closing date of the announcement.

Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

Additional information

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.

Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
Special Hiring Authority for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities - Subpart F
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/register/)

The selecting official may choose to conduct interviews, and once the selection is made, you will receive a notification of the decision.
NOTE: Declining to be interviewed or failure to report for a scheduled interview will be considered as a declination for further consideration for employment against this vacancy.

Selective Service Requirement: Please visit http://www.sss.gov for more information.

For more information, please visit
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d

Other Notes:
Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at:
https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
Competencies:

  • Administration and Management
  • Communication
  • Database Administration


Military Spouse Preference: If you are entitled to military spouse preference, in order to receive this preference you must choose the spousal eligibility in your application package referencing MSP Military Spouse Preference. Your preference entitlement will be verified by the employing agency. To claim Military Spouse Preference (MSP) please complete the Military Spouse PPP Self-Certification Checklist, save the document and attach it to your application package.

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc...). Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED
1. Your resume:

  • Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
  • For qualifications determinations your resume must contain the number of hours worked per week and the dates of employment (i.e.," HRS per week and month/year" or "HRS per week and month/year to present").
  • For additional information see: What to include in your resume.
2. Veteran's Documents
  • If applying using veteran's preference or under a Veteran's hiring authority you must submit the following documents:
  • DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.


PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/FourthEstateRequiredSupportingDocumentation%2011-16-2020.pdf?ver=Lgkkn1HW9a8is7V2lyCS2Q%3d%3d
If you are claiming Military Spouse Preference, you must submit supporting documents with your application package. These documents must provide acceptable information to verify: you reside within the commuting area of your sponsor's permanent duty station (PDS); proof of marriage to the active duty sponsor, proof of military member's active duty status, and other documentation required by the vacancy announcement to which you are applying; and must meet all pre-employment criteria and be eligible for immediate noncompetitive appointment to a position in the competitive service. Documentation required: Marriage Certificate or License, Signed Self-Certification Checklist, Veterans' Preference documentation (e.g., DD-214, VA Letter, Statement of Service, if applicable), Transcripts (if applicable). Additional documentation required if previously held a federal position: SF-50s (e.g., LWOP, highest grade held, overseas appointments, etc.), SF-75 Information, and documentation of performance rating of record (dated within the last 12 months)
Military Spouse PPP Self-certification Checklist

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration.

  • To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
  • You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
  • You will receive an email notification when your application has been received for the announcement.
  • To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process.
To preview the questionnaire, please go to https://apply.usastaffing.gov/ViewQuestionnaire/12786791.

Agency contact information

USTRANSCOM Servicing Team
Address
TRANSCOM
508 Scott Drive
Bldg 1900 E
Scott AFB, IL 62225-5357
US

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application. A list of qualified applicants will be created and sent to the selecting official. All applicants reviewed and/or referred will receive a notification letter. All applicants must meet qualifications and eligibility criteria by the closing date of the announcement.
This announcement may be used to fill additional vacancies.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


© 2006-2025, exclusive of U. S. government job opportunity announcements