ADMINISTRATIVE SUPPORT SPECIALIST

Clarification from the agency

Position location is NOT negotiable. Location will be revealed during the employment process.

• Serves as Director, Manpower and Personnel. Serves as principal advisor to assigned and associated commanders on civilian and military organizational structure, manpower, personnel, readiness, and community program support issues - to include recruiting and assessment/selection processes for special programs and selectively manned organizations.
• Exercises supervisory personnel management responsibilities. Directs, coordinates, and oversees work directly or through subordinate supervisors as required.
• Executes the commands civilian classification, staffing, and manpower programs. Advises the commander on key areas of responsibility in support of civilian personnel and finance programs to include serving as the personnel advisor to the senior commander and executive director sensitive personnel matters.
• Conducts briefings, chairs meeting, and prepares required correspondence and documentation.

Conditions of employment

• U.S. Citizenship Required
• All new DCIPS employees are required to complete a two-year DCIPS trial period.
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• Must be registered for Selective Service, see Legal and Regulatory Guide
• Incumbent is subject to work other than normal duty hours, which may change daily due to operational requirements, and is subject to after duty hours recall based on operational situations.
• Shift work and emergency overtime may be required
• Employee must maintain current certifications
• Disclosure of Political Appointments
• Direct Deposit: All federal employees are required to have direct deposit
• Advance in hire may be authorized if there is demonstrable proof provided on your resume
• Leave accrual may be authorized upon request
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• Office portion of work is in a field support setting or traditional office settings in a windowless vault/secure facility with artificial lighting, air conditioning, and heating.
• Incumbent must be prepared to travel on short notice to CONUS or OCONUS locations.

Qualifications

This is a GG-12 position in the Defense Civilian Intelligence Personnel System (DCIPS). The GG-12 duties for the "Professional" work category are at the "Full Performance" work level and are equivalent to those at the GS-12 level. The selectee's salary will be set within the grade equivalent to a GS/GG grade based on the selectee's qualifications in relation to the job.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

EXPERIENCE REQUIRED: Your resume must reflect the quality level of experience which demonstrates the possession of the knowledge, skills, abilities, and competencies necessary for successful job performance required for this position. Examples of creditable experience include comprehensive knowledge of military and civilian personnel programs; manpower principles and strength management; and finance programs, recruiting, assessment, and selection techniques, concepts, methods, rules, procedures and operations such that would be gained from formal education or extensive experience and/or training; practical knowledge necessary to perform unique assignments and projects which involve use of specialized and complicated techniques to ensure compliance with applicable directives; practical knowledge of processes, disciplines and functions of applying civilian and military personnel regulations, instructions, procedures, policies, and operations; knowledge and skill in applying information gathering techniques, identifying and analyzing issues, and developing recommendations to resolve substantive problems of effectiveness and efficiency of work operations in the civilian/military personnel and administrative processes of the organization; and thorough knowledge of a wide range of military and civilian administrative actions, personnel and finance documentation requirements, processes, principles, practices, techniques to serve as civilian management advisor to respond to inquiries concerning activities of the organization and the ability to apply management and organizational principles and practices to provide direction, guidance and assistance. Note: Creditable experience may include previous military experience, experience gained in the private sector, or experience gained in another government agency.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

1. Knowledge of the laws, rules, regulations, instructions, and practices governing federal Civilian and Military Manpower and Personnel Management to evaluate and make recommendations concerning overall manpower and personnel plans and proposals for programs including commander support staff operations, career development, force management, classification/staffing, and general manpower, personnel and community programs.
2. Knowledge and understanding of Air Force civilian and military special program recruiting processes, goals, objectives, regulations, policies and procedures in order to ensure operational success and security of the special access program while conducting recruiting and staffing events.
3. Skill in applying civilian and military manpower and personnel regulations, instructions, procedures, policies, and operations to accomplish a wide variety of personnel actions, technical work, and policy/program development.
4. Ability to plan, direct, coordinate, research, gather data, assemble and analyze facts, draw conclusions, organize ideas, and adjust work operations for one or more organizations segments to meet requirements and objectives with available resources.
5. Ability to communicate effectively, both orally and in writing to identify, direct, or coordinate actions required in providing support service, negotiate complex issues, lead/provide feedback to subordinates, and maintain good working relationships.
6. Ability to understand and utilize standard administrative computer software and database programs in order to develop and maintain interactive centralized databases, spreadsheets, briefing presentations, and written correspondence and guidance.

• This position is designated critical sensitive and incumbent must be able to obtain and retain a TOP SECRET (TS) security clearance with access to Sensitive Compartmented Information (SCI) to fully perform the duties and responsibilities of the position. A non-disclosure agreement must be signed.
• Position requires occasional temporary duty travel (CONUS and OCONUS), utilizing any or all modes of commercial and military transportation. Requires possessing and maintaining valid State Driver's License to enable operation of government and privately owned vehicles.
• Drug Testing: This position has been designated by the Air Force as a Testing Designated Position (TDP) under the Air Force Civilian Testing Program. Employee must pass initial and periodic short notice drug testing. Illegal drug use by employees in sensitive positions presents a clear threat to the mission of the Air Force, national security, and public safety.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of "not qualified" or "insufficient information" and you will not receive further consideration for this job.

Applicants who disqualify themselves will not be evaluated further.

The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here to view the AF Civilian Employment Eligibility Guide and the required documents you must submit to substantiate the eligibilities you are claiming.

1. Online Application: Questionnaire
2. Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable. Additional information on resume requirements can be located under "How To Apply".
3. Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
4. Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy/copies of your last or most recent SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" AND block 34 must be a "1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2".
5. Promotion Consideration: If you wish to be considered as a promotion candidate and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one-year time-in-grade requirements. You will need to provide additional SF-50s which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-Grade, Grade/Range Increases, and SF-50s with an effective date more than one year old).
6. OCONUS - Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of a SF-50, Notification of Personnel Action. The SF-50, block 24 must contain "1" or "2" and block 34 must be a"1". Employees eligible under an OPM approved interchange agreement, block 34 may contain a "1" or "2". NOTE: For OCONUS employees who claim eligibility MSP or Family Member Preference, your SF-50 may contain a "3" in block 24 and a "2" in block 34.

Next steps