Accounting Technician

Department of the Navy

Commander, Navy Installations Command

US Naval Academy NAF HR

Summary

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts.

This job is open to

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Clarification from the agency

US Citizenship is required in order to obtain the necessary Tier 3 Non-Critical Sensitive security clearance.

Duties

The Accounting Technician reviews and processes various accounting documents including customer and vendor transactions for all organizations within the Business Services Division Accounting Office, in the U.S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Annapolis, MD. Responsible for the accuracy of accounting information and of the processing of financial documents, the employee organizes accounting transactions, maintains and reconciles accounts, closes accounts and prepares reports and statements, analyzes accounting data, and examines accounts.

Matches all invoices to receiving reports by purchase order number
Verifies correctness of invoices and credits by comparing to receiving reports and charge back forms
Prepares invoice apron forms for disbursements and verifies that all information on the forms is correct
Processes invoices by keying into the accounting system of record
Processes payments, double checking that the keyed information from the apron forms is correct and making corrections when necessary
Assists in reviewing credit card reconciliation packages for the NABSD credit card program
Assist other employees in solving reconciliation problems and provides instructions when necessary
Maintains accurate vendor information
Runs monthly reports and verifies accuracy
Oversees accounting office maintenance issues, such as repairs to copier and postage machines
Assists with special projects as needed and assigned
Filing necessary to perform duties
Performs cashier or teller duties in the absence of other personnel
Assists the Accounting Officer with various administrative and accounting related tasks
Will participate in the general administrative routine of the Accounting Department by determining supply needs of personnel and participating in the ordering process
Assists accounts receivable technician with accounts receivable functions and programs.
In the absence of the Accounting Officer the incumbent will operate independently. The incumbent is held responsible for accounting functions and programs. Performs other related duties as assigned

Requirements

Conditions of employment

Must be able to obtain and maintain a security clearance – requires 18 years of age
Males born after December 31, 1959 must be registered for Selective Service
Verification of employment eligibility in the United States is required - We are an E-Verify participant
Probationary period: Full Time employees serve a one-year probationary period.
U.S. Citizenship is required for Tier 3 Positions
Reference Checks
Must be able to understand and communicate in English
Participation in Direct Deposit
Must maintain the privacy of official work information and data, and demonstrate the highest level of ethical conduct.

Qualifications

In order to meet the basic requirement of the Accounting Technician position, NF-0525-03, you must meet one of the following requirements:
a) Possess one (1) year of specialized experience in an Accounting, Financial, or Bookkeeping role that equipped you to perform successfully the duties of this position.; OR
b) five (5) years of education beyond high school; OR
c) three (3) years of general work experience.

YOU WILL BE RATED ON THE FOLLOWING KNOWLEDGE, SKILLS, AND ABILITIES (KSAs) FOR THIS POSITION:
1. Experience performing daily Accounts Payable and Accounts Receivable operations.
2. Hands-on experience processing transactions in an ERP/accounting system. Experience using any of the following is preferred: Sage, Oracle NetSuite, SAP, QuickBooks, Enterprise.
3. Demonstrated ability to accurately perform high-volume numerical data entry with minimal processing errors.
4. Proficiency using Microsoft Suite (MS Excel, MS Word) and Google Workspace (Google Docs, Sheets, Drive) to organize financial data and information.
5. Ability to research and resolve AP/AR discrepancies and POS system errors within standard 24-72 hour resolution windows.

Additional information

As an Accounting Technician with NABSD, you'll have the exciting and fulfilling opportunity to directly support the Brigade of Midshipmen and help shape our nation's future leaders. In this role, you'll collaborate across more than 20 diverse departments, from retail and dining to support services and administration, bringing vital financial precision to our mission! Full time scheduling, 8-hour weekday shifts.

Note: Failure to provide the required information may result in loss of consideration for the position and elimination from the selection process. Applicants may be required to provide proof of education, complete a pre-hire health screening, etc. DON is an EEO employer. All qualified candidates will receive consideration without regard to race, color, religion, sex, national origin, age, disability, marital status, political affiliation, or other non-merit factor. Reasonable accommodations may be provided to applicants with disabilities. If reasonable accommodation is needed for any part of the application and hiring process, please contact the office that is collecting the applications. The decision on granting reasonable accommodations will be on a case-by-case basis.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Benefits include: Medical, Dental, Life, Long Term Disability Insurance; Health Savings Account (HSA); Flexible Spending Account (FSA); Automatic Retirement Enrollment, 401(k), Roth 401(k), and 401(k) Loan options; and Paid Vacation and Sick Leave Accrual.
Perks: Use of the Brigade Sports Complex, Shop at the Midshipmen Store and the Navy Exchange, Potential membership eligibility at the Naval Academy Club, Use of MWR facilities, Eligible to join Navy Federal Credit Union, Eligible for childcare with CDC & NAPS, Use of Employee Assistance Program, Possible paid Holidays.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All applications and supporting documents will be reviewed to determine if they meet the hiring eligibility and KSA requirements listed in the announcement, and will be rated based on the information provided. Best qualified applicants will be referred to the hiring manager.

Required Documents

The below items are accepted and may be needed to support a claimed preference.

Resume (Not to exceed 2 pages)
Cover Letter
Transcript and/or Diploma ~ If using education screen-in for KSA #1
If Claiming NAF RPL (Non-Appropriated Fund Reemployment Priority): Most recent separation BBA SF50 (or equivalent)
If Claiming Spousal Preference ~ Proof of Marriage and PCS Orders
If Claiming Veterans Priority Consideration ~ DD-214 page 4
Current or Former Federal Employee ~ SF50 or equivalent

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

All applications must be submitted no later than NOON on the closing date via the Naval Academy Business Services website.

Resumes must not exceed 2 pages. Resumes have a strict two-page limit; any content beyond page two will not be reviewed.

Agency contact information

US Naval Academy NAF HRO

Email: nabsdjobs@usna.edu

Address: US Naval Academy NAF HRO
181 Wainwright Road
Annapolis, MD 21402
US

Next steps

All applicants must submit an application via the website, and will receive an email confirming submission.

Accounting Technician Job