Administration Manager

The United States Space Force (USSF) Combat Forces Command (CFC) Mission Delta 8 (MD8) at Naval Base Ventura County (NBVC), California is searching for an Administration Manager (NH-0341-02, GS 5-11 equivalent).

Description:
As an Administration Manager, you will serve as the primary administrative authority enabling and sustaining critical space operations, satellite communications, and highly classified technologies. In this role, you will act as a multi-disciplinary administrative champion, operating with a high degree of autonomy to execute and manage vital programs across military personnel, civilian workforce management, and command operations. Rather than just processing administrative actions, you will actively architect organizational solutions and streamline operational workflows, collaborating closely with the 10 SOPS Commander, senior leadership at Space Base Delta 1, and higher headquarters to ensure our personnel are expertly supported and our mission readiness remains uncompromised. Beyond the vital national security work, this position is stationed on California's stunning Central Coast, offering an unmatched quality of life where you can balance your career with year-round Mediterranean weather, miles of pristine beaches, and world-class outdoor adventures along the iconic Pacific Coast Highway. Nestled perfectly between Santa Barbara and San Luis Obispo, you will enjoy access to celebrated global wine regions, vibrant farm-to-table dining, and a welcoming community feel, all while being just a short trip away from Los Angeles and San Francisco.

The ideal candidate is a highly autonomous and adaptable professional equipped with deep expertise in dual military and civilian personnel management, seamlessly navigating federal and United States Space Force policies to oversee everything from civilian hiring workflows and timekeeping to military in/out-processing and leave administration. Operating as a de facto Force Support Squadron liaison, this individual independently executes critical administrative functions-such as managing performance evaluations and tracking awards/decorations-while serving as a trusted advisor to the Commander and higher headquarters. Driven by elite oral and written communication skills, they craft flawless Staff Summary Sheets and build vital relationships across all echelons of leadership. Ultimately, the successful candidate thrives in a dynamic environment, independently leading high-visibility projects and adapting fluidly to changing mission priorities using their direct, hands-on expertise with critical DoD platforms, including DTS, ATAAPS, TMT, and CMS/AFPC portals, alongside comprehensive GTC/GPC program oversight.

Key Skills and Abilities:

1. Ability to effectively communicate orally and in writing and establish and maintain effective working relationship with all levels of the military and government leadership.
2. Knowledge of a wide range of Federal and USSF policies regarding a broad range of personnel and administrative programs.
3. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents.
4. Skilled in coordinating extensive projects in assigned area of responsibility. Projects are characterized by high visibility, unusual urgency, or program criticality.
5. Ability to work independently and as part of a team.
6. Skills in organizational and time management.
7. Ability to adapt to changing priorities and deadlines.

Conditions of employment

• U.S. Citizenship Required
• Must be able to obtain and maintain a Secret security clearance.
• Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
• May be required to travel by military or commercial aircraft in the performance of TDY assignments.
• May be required to work overtime on an unscheduled or emergency basis.
• Eligible for situational telework only, including Emergency and OPM prescribed “Unscheduled Telework”.
• Subject to Temporary Duty Assignment (TDY): Approximately 10 days per year.
• PCS is not authorized.
• Incentive is authorized.
• Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
• Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
• This position will close after 5 business days or 75 applications, whichever comes first.

Qualifications

This position is covered by the OPM group qualification standard for Administrative and Management Positions and can be found here. Scroll down to section three containing the above title.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Knowledge, Skills and Abilities (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies as related to the series and grade of the position being filled. Final qualifications determinations will be assessed based on OPM's General Schedule Qualifications Standards found here:

Interviews: You will be contacted by e-mail and/or telephone if your application is identified as qualifying for a position being filled. An interview may be conducted. If interviewed, you will be asked to address the same knowledge, skills, abilities and/or competencies used to initially qualify your application for the position.

Resume:You must submit a resume that may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume exceeds two pages or is illegible/unreadable. Do NOT include photographs, inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on your resume. If the resume you submit contains such information you will not be considered for this vacancy. Your resume must provide:

1. Personal information - your full name, email and mailing addresses, phone number
2. Education information - the name of the school and the dates you attended
3. Work experience - paid and unpaid work with the following information:
   • Job title
   • Detailed duties and accomplishments
   • Employer's name and address
   • Supervisor's name and phone number
   • Starting and ending dates (If actual dates are not known, provide your best-estimated timeframes.)
   • Hours per week
   • Salary, if applicable
4. Other qualifications - skills, certifications/licenses, honors, awards, special accomplishments, and job-related training courses

College Transcripts (if applicable): Please see the Education section of this announcement for detailed information about transcripts.

Next steps