Administrative Assistant Job in Arlington, TX

In order to qualify for this position, you must have at least 4 years of progressively responsible experience, beyond high school, performing a wide range of administrative and secretarial functions such as preparing correspondence, scheduling appointments, arranging travel, etc., one year which must be equivalent to the GS/GG-6 grade level in the Federal service.

The ideal candidate should be able to demonstrate the following:

1. Ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.
2. Ability to provide administrative support and coordination in a variety of areas (time and labor reporting, security, records management, travel scheduling, Presentations, etc.).
3. Knowledge and understanding of administrative regulations and policies relating to correspondence control and records management procedures; policies and procedures related to ADAMS operation and administration; and correspondence preparation including a thorough knowledge of spelling, grammar, punctuation and sentence structure.
4. Demonstrated ability to effectively communicate orally and in writing and to deal tactfully, efficiently, and professionally with all levels of personnel.
5. Demonstrated proficiency with microcomputer-based word processing systems (including Microsoft Office 365 Applications (Word, Excel, Outlook, etc.), Appointment Calendar, E-mail, etc.)).

SPECIALIZED EXPERIENCE is defined as: Experience that demonstrates thorough knowledge and familiarity with NRC administrative policies and procedures to properly prepare and review outgoing correspondence, make travel arrangements, prepare travel requests and vouchers, complete Oracle HCM Cloud for Time and Labor System (HCM Cloud) Time and Labor Inputs, arrange meetings, maintain calendars, manage ticket tracking, and perform other general administrative duties.  Advanced skills in the use of Microsoft Office 365 Applications (Word, Excel, Outlook, etc.) and knowledge of NRC systems (HCM Cloud, ADAMS, and eTravel, etc.).

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate should be addressed in your resume. The NRC encourages applicants to provide extensive job experience details in your resume. Applicants may also use the supplemental vacancy question to provide additional information pertaining to the specialized experience and ideal candidate criteria.

PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. 

The duty location of this position is Arlington, TX. In general, employees are expected to be in the office at a minimum of 4 days per pay period**. Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.

Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.

The NRC provides reasonable accommodation to applicants with disabilities where appropriate.  Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via  Disability.Resource@nrc.gov.  Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit:  http://www.fedshirevets.gov/

Selectee's will be required to complete a "Declaration of Federal Employment", (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation.  False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires.  To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver.  To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks.  If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment.  If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero tolerance agency with respect to illegal drug use.  Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

The following documents are required and must be provided with your application. All application materials, including transcripts, must be in English.

List of supplemental material that may be applicable: 

NOTE: Your complete application includes your resume, your responses to any vacancy questions, and if necessary, documents which prove your eligibility to apply.

To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder.  If you choose to use your own resume, please ensure it contains all of the required information, and you organize it so we can associate the following information for each experience/position.If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 

1. Job title
2. Name of employer
3. Beginning and ending dates of employment (month/year) format
4. Hours worked per week. We will assume full-time unless otherwise stated. We will prorate part-time employment in crediting experience.
5. Detailed description of job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
6. Series and grade or equivalent (if a federal position).

If the position has an education requirement or you are qualifying on the basis of education, please submit your transcript OR list your education history including the type of degree and your major of study. If the position requires a certain number of credit hours, you are strongly encouraged to list the relevant courses along with the course credits in your resume. 

Your resume must NOT include photographs, classified or government sensitive information, social security number (SSN), encrypted/digitally signed documents, or links to social media such as LinkedIn, or other inappropriate material or content (gender, age, race, date of birth, disability, marital status, protected health information, religious affiliation, etc.). If your resume contains prohibited information as listed above, your application will be determined ineligible, and you will not receive consideration for this position. We will not access web pages linked on your resume or cover letter to determine your qualifications. Cover letters are optional.

Please carefully review the list of document descriptions below, to see which documents are required for your application. 

If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available. 
 
If you are a current/reinstatement eligible Federal employee in the competitive service with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent non-award SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.

Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)  You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/. 

If you are applying under the Schedule A Hiring Authority and wish to be considered, you must submit supporting documentation (i.e., Schedule A Letter).  You may refer to the following link for additional information. USAJOBS Help Center - Individuals with disabilities
 
All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement.  You have two choices for submitting your supplemental documents: 
 
1.  Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or 
2.  Use the "Upload" feature to upload documents directly from your computer.  The following types of documents can be uploaded:  .gif, .jpeg, .png, .rtf, .pdf, and .docx.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

Phone

817-200-1566

TDD

240-428-3217

Fax

817-200-1585

Email

Lisa.Quayle@nrc.gov

Website

https://www.nrc.gov

Address

NUCLEAR REGULATORY COMMISSION
US Nuclear Regulatory Commission
1600 E. Lamar Blvd.
Region IV - Human Resources Staff
Arlington, Texas 76011
United States