Clarification from the agency

Applications will be accepted from current employees of the U.S. Nuclear Regulatory Commission on a permanent or competitive term appointment only.

The successful candidate will perform the full range of duties for the division.

The duties at the GG-09 level may include, but are not limited to:

• Assists in providing administrative support to office leadership, including managing schedules, tracking action items, and coordinating routine meetings.
• Prepares, edits, and finalizes correspondence, reports, presentations, and analytical materials, ensuring accuracy and compliance with established procedures in NRC Management Directive 3.57 "Correspondence Management" and NRC Editorial Style Guide and obtain any necessary concurrences.
• Screens calls and visitors, routing inquiries to appropriate staff.
• Assists in preparing meeting materials, agendas, and background documentation.
• Uses standard office automation tools such as Microsoft Office365, Teams, SharePoint, and other NRC systems to support routine administrative tasks.
• Coordinates routine travel arrangements and prepares travel authorizations and vouchers with oversight.
• Tracks controlled correspondence and action items, ensuring awareness of deadlines.
• Supports office administrative processes and procedures, seeking guidance for non-routine tasks.
• Handles sensitive information with discretion and follows established office procedures.

The duties at the GG-10 level may include, but are not limited to:

• Provides full administrative support to office leadership, including independently managing schedules, coordinating meetings, and adjusting priorities as needed.
• Prepares, edits, and finalizes correspondence, reports, presentations, and analytical materials, ensuring accuracy and compliance with established procedures in NRC Management Directive 3.57 "Correspondence Management" and NRC Editorial Style Guide and obtain any necessary concurrences.
• Reviews controlled correspondence and action items submitted for leadership signature or concurrence.
• Leads office-wide administrative coordination, including facilitating meetings among Administrative Assistants.
• Provides training, guidance, and process support to administrative staff across the office.
• Serves as liaison between office leadership and senior-level stakeholders across NRC, internal NRC partners.
• Uses office automation tools such as Microsoft Office365, Teams, SharePoint, and other NRC systems to support communication, coordination, document preparation, and administrative processes.
• Coordinates complex travel activities, including international travel support, logistics, and preparation of travel packages.
• Handles protected information, including classified, Safeguards, SUNSI, or other controlled categories, in accordance with NRC requirements.
• Recommends improvements to administrative processes and contributes to office-wide efficiency initiatives.

Conditions of employment

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

All information in your resume must be true and accurate.

Conditions of Employment:

• This is a Drug Testing position
• Must be able to meet and maintain security & suitability requirements.

Qualifications

To qualify for the GG-09 grade level, you must possess at least one year of specialized experience at the next lower grade level (GG-08). Specialized experience for this grade is the use of office automation systems to produce documents and perform a variety of office automation functions such as time and attendance reporting, action item tracking, travel document preparation and retrieval, and calendar maintenance.

To qualify for the GG-10 grade level, you must possess at least one year of specialized experience at the next lower grade level (GG-09). Specialized experience for this grade is providing guidance of office automation systems to produce documents and perform a variety of office automation functions such as time and attendance reporting, action item tracking, travel document preparation and retrieval, and calendar maintenance. Additionally, provides leadership and guidance to the division administrative assistants in coordinating office-wide activities and initiatives, along with implementing new and existing agency-wide processes.

The ideal candidate will be able to demonstrate the following:

1. Demonstrated skill with computer-based applications, including Office365, ADAMS, E-Concurrence, Teams, SharePoint, ServiceNow, HCM Cloud, TMS, and other database applications (i.e. maintaining automated tracking systems.)
2. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.).
3. Writes in a clear, concise, and organized manner. Knowledge of proper grammar, spelling, and punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.
4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.
5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel, and to work collaboratively within a team.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate must be addressed in your resume. The NRC encourages applicants to provide job experience details in your resume. Applicants may also use the supplemental vacancy question to provide additional information pertaining to the specialized experience and ideal candidate criteria.

PLEASE BE CLEAR AND CONCISE. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. Your application will be evaluated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skills, and abilities related to the job requirements. You must respond to all required application questions.

If you are among the top candidates for this position, your application will be referred to the hiring manager for possible interview and selection based upon the number of available vacancies to be filled in each office.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a concise resume that directly relates to this position.

The following documents are required for your application package to be complete. If you fail to provide any required documents, you will be marked as having an incomplete application package and you will not be considered any further.

• Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); and 4) other qualifications. Please limit your resume to 2 pages. See below for Additional Resume Information.
• SF-50 (Notification of Personnel Action): You must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility. This SF-50 should not be an award SF-50.

All application materials, including transcripts, must be in English.

Additional Resume Information:
Your resume is crucial in our evaluation of your qualifications. Resumes should clearly demonstrate your skills, knowledge, and abilities. Please limit your résumé to 2 pages. To ensure your resume contains all required information, we encourage you to use the USAJOBS Resume Builder. If you choose to use your own resume, please ensure it contains all the required information, and you organize it so we can associate the following information with each experience/position:

• Job title
• Name of employer
• Beginning and ending dates of employment (month/year) format
• Hours worked per week. We will assume full-time unless otherwise stated. We will pro-rate part-time employment in crediting experience.
• Concise, results-focused language for job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
• Series and grade or equivalent (if a federal position).

Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) or other inappropriate material on your resume or cover letter. If your resume contains prohibited information as listed above, your application may be determined ineligible, and you will not receive consideration for this position. We will not access web pages linked on your resume or cover letter, links to social media such as LinkedIn, to determine your qualifications. Cover letters are optional.

Next steps

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