Administrative Assistant

Clarification from the agency

Applications will be accepted from current employees of the U.S. Nuclear Regulatory Commission on a permanent or competitive term appointment only.

This position serves as an Administrative Assistant providing administrative support to a Division, or equivalent organization.

At the GG-09 level, the Administrative Assistant:

• Supports OEDO and SBCR leadership by maintaining calendars, scheduling meetings, coordinating logistics, and aligning activities with office priorities.
• Reviews and formats correspondence, reports, and briefing materials prepared for OEDO leadership.
• Assists in tracking controlled correspondence and action items, ensuring materials flow properly through OEDO routing and concurrence pathways.
• Responds to incoming calls, inquiries, and visitors to the front office, directing matters appropriately and identifying items requiring leadership awareness.
• Supports cross-office coordination by maintaining reference files, records, and shared resources needed for senior-level meetings.
• Prepares domestic travel logistics, coordinating with program offices and administrative contacts.
• Applies NRC security protocols when handling sensitive or protected information with supervisory guidance.
• Identifies basic process improvements to enhance workflow efficiency.

At the GG-10 level, the Administrative Assistant:

• Provides full administrative support to OEDO and SBCR leadership-independently managing dynamic schedules, coordinating high-visibility meetings, ensuring alignment with agency priorities, and adjusting rapidly to shifting demands.
• Prepares, edits, and finalizes correspondence, reports, presentations, and controlled action items, ensuring accuracy and compliance with NRC Management Directive 3.57 and the NRC Editorial Style Guide.
• Conducts quality reviews of controlled correspondence and action items prepared for OEDO leadership signature, ensuring clarity, accuracy, and proper coordination across NRC offices.
• Coordinates administrative activities, convening Administrative Assistants from program offices to achieve consistent standards, processes, and communication flow.
• Provides training, onboarding, and guidance to administrative staff supporting OEDO-related activities, promoting uniform front-office administrative practices.
• Serves as liaison between leadership and senior-level stakeholders-including Commissioners' offices, headquarters offices, regional leadership, and external partners-ensuring information flow and awareness of key commitments.
• Uses Office365, Teams, SharePoint, and workflow systems to manage routing, approvals, document preparation, coordination, and leadership communication.
• Coordinates complex domestic and international travel, including itinerary development, logistical coordination with hosting organizations, and preparation of complete travel packages.
• Handles controlled information-such as Safeguards, SUNSI, and other sensitive categories-in full compliance with NRC security policies and OEDO and SBCR internal protocols.
• Recommends and helps implement administrative process improvements that enhance efficiency, responsiveness, and coordination with program offices.

At the GG-11 level, the Administrative Assistant:

• Provides advanced, executive-level administrative support to the OEDO and SBCR senior leadership team, ensuring seamless coordination of high-priority commitments, agencywide initiatives, and external engagements.
• Independently manages complex schedules and strategic engagements, anticipating needs and mitigating conflicts.
• Develops, organizes, and finalizes high-level briefing packages, decision papers, pre-meeting materials, and sensitive correspondence used by OEDO leadership in interactions with the Commission, Congressional staff, Federal agencies, international delegations, and industry executives.
• Reviews sensitive and pre-decisional materials for policy alignment and accuracy, coordinating with senior staff for final approval.
• Oversees program wide administrative processes, ensuring consistency in workflow, information management, and coordination for governance bodies such as the Executive Council, Program Review Committee, and agency strategic initiatives.
• Serves as the primary administrative focal point between leadership and executive-level internal/external stakeholders, ensuring leadership has timely situational awareness and that inquiries, issues, and commitments are addressed promptly.
• Leads all aspects of domestic and international travel planning for senior leaders, including securing clearances, coordinating with foreign governments or international organizations, preparing briefing books, and managing all associated logistics.
• Applies expert judgment when handling classified, Safeguards, SUNSI, and other controlled information, ensuring strict adherence to NRC security and information-handling requirements.
• Identifies operational gaps across administrative workflows and proposes solutions that improve effectiveness, communication, and leadership readiness.

Performs other duties as assigned.

Conditions of employment

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

All information in your resume must be true and accurate.

Conditions of Employment:

• This is a Drug Testing position
• Must be able to meet and maintain security & suitability requirements.

Qualifications

In order to qualify for this position, you must have at least one year of specialized experience at the next lower grade level in the Federal service or equivalent experience in the private or public sector.

SPECIALIZED EXPERIENCE is defined as:

GG-9
Experience providing foundational administrative support, including managing calendars and meetings, formatting correspondence, routing controlled actions, maintaining office records, supporting front-office inquiries, preparing travel, applying security protocols with guidance, and suggesting basic workflow improvements.
GG-10
Experience independently managing complex schedules and high-visibility meetings; preparing, editing, and finalizing correspondence and controlled documents; reviewing materials for coordination and accuracy; standardizing administrative practices across offices; training staff; liaising with senior stakeholders; coordinating domestic and international travel; handling sensitive information under policy; and improving administrative processes.
GG-11
Experience providing executive-level support, independently managing strategic schedules and engagements; producing high-level briefings and decision materials; reviewing sensitive/pre-decisional content for alignment; overseeing agency-wide administrative workflows; serving as primary point of contact for executive stakeholders; leading domestic/international travel planning with clearances and briefing materials; handling classified/controlled information with expert judgment; and identifying systemic improvements across administrative operations


To qualify for this position, you must have at least one year of specialized experience at the next lower grade level (GG-08 for consideration at the GG-09 level, GG-09 for consideration at the GG-10 level, and GG-10 for consideration at the GG-11 level), or equivalent experience in the private or public sector.
The ideal candidate will be able to demonstrate the following:

1. Demonstrated skill with computer-based applications, including Office365, ADAMS, E-Concurrence, Microsoft Edge, Google Chrome, and other database applications (i.e. maintaining automated tracking systems.)

2. Demonstrated ability to provide administrative support in a variety of areas (time and attendance reporting, travel, etc.).

3. Writes in a clear, concise, and organized manner. Knowledge of proper grammar, spelling, and punctuation, and correspondence procedures sufficient to prepare and review outgoing material for correctness, proper format, and completeness.

4. Demonstrated ability to work efficiently in handling multiple assignments with competing priorities, often under considerable pressure to meet deadlines.

5. Demonstrated ability to deal tactfully, efficiently and professionally with all levels of personnel, and to work collaboratively within a team.

A description of how you possess the specialized experience as well as how you meet the qualifications desired in an ideal candidate must be addressed in your resume. The NRC encourages applicants to provide job experience details in your resume. Applicants may also use the supplemental vacancy question to provide additional information pertaining to the specialized experience and ideal candidate criteria.

PLEASE BE CLEAR AND CONCISE. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements. Your application will be evaluated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skills, and abilities related to the job requirements. You must respond to all required application questions.

If you are among the top candidates for this position, your application will be referred to the hiring manager for possible interview and selection based upon the number of available vacancies to be filled in each office.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to submit a concise resume that directly relates to this position.

The following documents are required for your application package to be complete. If you fail to provide any required documents, you will be marked as having an incomplete application package and you will not be considered any further.

• Resume that includes: 1) personal information such as name, address, contact information; 2) education; 3) detailed work experience including work schedule, hours worked per week, dates of employment; title, series, grade (if applicable); and 4) other qualifications. Please limit your resume to 2 pages. See below for Additional Resume Information.
• SF-50 (Notification of Personnel Action): You must submit a copy of your most recent non-award SF-50 (Notification of Personnel Action) to verify competitive/excepted status or reinstatement eligibility. Applicants who only submit an award SF-50 will not receive further consideration.

All application materials, including transcripts, must be in English.

Additional Resume Information:
Your resume is crucial in our evaluation of your qualifications. Resumes should clearly demonstrate your skills, knowledge, and abilities. Please limit your résumé to 2 pages. To ensure your resume contains all required information, we encourage you to use the USAJOBS Resume Builder. If you choose to use your own resume, please ensure it contains all the required information, and you organize it so we can associate the following information with each experience/position:

• Job title
• Name of employer
• Beginning and ending dates of employment (month/year) format
• Hours worked per week. We will assume full-time unless otherwise stated. We will pro-rate part-time employment in crediting experience.
• Concise, results-focused language for job duties, accomplishments, related skills, and responsibilities to include any supervisory/managerial responsibilities and number of staff supervised (if applicable).
• Series and grade or equivalent (if a federal position).

Do not include a photograph or video of yourself, or any sensitive information (age, date of birth, marital status, protected health information, religious affiliation, social security number, etc.) or other inappropriate material on your resume or cover letter. If your resume contains prohibited information as listed above, your application may be determined ineligible, and you will not receive consideration for this position. We will not access web pages linked on your resume or cover letter, links to social media such as LinkedIn, to determine your qualifications. Cover letters are optional.

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