Administrative Assistant (Fitness) Job in Yokosuka Naval Base, Japan

Vacancy No. FFR25-0586 Department Commander, Navy Installations
Salary $17.25 to $17.25 Grade 2 to 2
Perm/Temp Permanent FT/PT Full-time
Open Date 6/18/2025 Close Date 7/2/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Yokosuka Naval Base, Japan


Summary

This position is located at the Athletics Division within the MWR Department, Commander Fleet Activities, Yokosuka, Japan. The incumbent performs clerical tasks to include; general typing, screening incoming telephone calls, filing, ordering supplies, status report of all work submitted to the Fitness division and other word processing correspondence using MS Office programs (Word, Excel, Power Point), RECTRAC, Adobe and other fitness software.

This job is open to

Clarification from the agency

Applicants with SOFA Sponsorship ONLY. This includes applicants with current Military Spouse Preference, Family member preference, and current CNIC employees within the local commuting area.

Duties

  • Uses computer applications to review and edit submitted articles, advertisement forms, and office rough drafts.
  • Keeps a tracker report on all work requests submitted by the Fitness Division, etc.
  • Types various forms required for day-to-day operation of Fitness Division (requests for materials/supplies, mess requisitions, etc.).
  • Maintains a variety of established office files. Establishes codes, cross­ references, and new files as required.
  • Routes incoming office correspondence appropriately.
  • May be dispatched to pick up and deliver items at various locations throughout the base. Generates a mail list to ensure that the required mail outs are completed and forwarded.
  • Screens incoming telephone calls using established procedures (telephone etiquette and security procedures), responds to routine inquiries and takes messages.
  • Greets office visitors, responds to routine inquiries from customers and MWR management and takes messages if response cannot be provided.
  • Greets office visitors and responds to customers at the counter.
  • Schedules appointments when various command representatives, commercial sponsors or advertising promoters visit the fitness division.
  • Assists in special programs and events by ensuring that all logistical requirements have been processed and met.
  • Performs other routine clerical tasks as specifically assigned.
  • Obtain Government Purchase Card and make purchases needed for Athletics department
  • Process payments, refunds, and other transactions involved within the department.
  • Process and verify contractor invoices, requests, and modifications for variety of contract/contractors.
  • Performs other duties as assigned.

Requirements

Conditions of Employment

  • Must have or be able to obtain and maintain a valid driver's license.
  • Must be able complete and successfully pass a National Agency Check for federal employment suitability (T1 level).

Qualifications

Resumes must include information which demonstrates experience and knowledge, skills, and ability (KSAs) as they relate to this position. Applicants are encouraged to be clear and specific when describing their experience level and KSAs.

A qualified candidate possesses the following:
  • High School Diploma/equivalent AND one year of general experience.
  • Knowledge of office equipment and software such as Microsoft Office suite (Word, Excel, Outlook, etc).
  • Must be able to type at least 40 words per minute (WPM).
  • Must be able to communicate effectively orally and in writing.
  • Must possess customer service skills.
  • Must be able to maintain records and reports.
  • Able to solve simple problems and handle routine situations.
  • Ability to operate point of sale systems.
  • Ability to pass federal government employment suitability requirements.

Education

  • When education is a basic requirement for the position, or when substituting education for experience, applicants MUST submit a copy of high school transcripts, college transcript, or a list of courses which includes grades earned, completion dates, and quarter and/or semester hours earned as part of the application package.
  • Foreign education must include evidence that it is comparable to education received at accredited educational institutions in the United States.
  • Transcripts from foreign colleges must be evaluated for U.S. equivalency in order to be considered. Applicants are responsible to obtain and submit proof of creditability of education as evaluated by a credentialing agency which is a private U.S. organization. Credential evaluations are not free and applicants are responsible for the cost of the selected service.
  • All substitutions of education for experience will be made in accordance with OPM approved qualification standards.
  • To receive consideration for a non-related degree or eligibility based on a combination of education AND experience, a college transcript is required.
  • All transcripts MUST show student's name and the name of the awarding university or educational institution, degree type, awarded/conferred date, and the field of study.
    • *If your degree has not been awarded/conferred, you must provide a copy of your HS Diploma or equivalent along with transcript(s).
  • Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education are acceptable to meet positive education requirements or to substitute education for experience.
  • For additional information, please go to the Office of Personnel Management (OPM) and the U.S. Department of Education websites at http://www.opm.gov/qualifications and http://www.ed.gov/admins/finaid/accred/index.html

Additional information

  • Direct Deposit of Pay is required.
  • Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only.
  • All candidates must reside within the commuting area.
  • Non-US Citizens or Non-US Bona Fide Resident Alien (Non-Green Card Holder) applicants who are SOFA sponsored must provide a completed police record check with at least seven (7) years of history from the embassy/consulate of their country of citizenship upon receipt of a formal job offer.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

All resumes will be reviewed to determine if they meet the hiring eligibility and qualification requirements listed in this announcement, and will be rated based on the information provided in the resume to determine the level of knowledge, skills and abilities (KSAs) related to the job requirements. Using the qualifications of the position, a predetermined rating criterion of KSAs will be used for each resume. Best qualified applicants will be referred to the hiring manager. The selecting official may choose to conduct interviews.to conduct interviews.

Required Documents

The following documents are required at the time of application:

  • Resume
  • If claiming Department of Defense (DOD) Non-appropriated Fund (NAF) Business Based Action (BBA) priority consideration: provide a copy of the notice of separation
  • If claiming Family Member Preference: provide a copy of PCS orders and Family Entry Approval (Military) or Sponsor's Letter of Employment (Civilian)
  • If claiming Veteran's Preference: provide a copy of your DD-214, Member-4 page and any supporting documentation (SF-15, V.A. disability letter, proof of service, etc.)
  • If a current or former Federal Employee: provide a copy of your most recent Personnel Action Report (PAR) or SF-50

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.The complete application package must be submitted by 11:59 PM (EST) on 07/02/2025 to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12750646It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.

Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=ApplicantTo verify or check the status of your application, log into your USAJOBS account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/statusDON is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MILL_HQ_NAF_HR.FCT@navy.mil to ensure proper consideration is given.

Agency contact information

CNRJ NAF Human Resources
Address
Commander, Fleet Activities Yokosuka
CNRJ NAF HRO (N941)
PSC 473 Box 12
FPO, AP 96349-0001
US

Next steps

Please ensure that your resume and supporting documents contains all the information requested in the vacancy announcement. If your resume and supporting documents do not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job, applicants will be notified regarding their status by email.

Applicants will either be contacted for an interview or sent an email of non-selection 3-6 weeks after the announcement cut-off date. Please note that if you provide an inaccurate email address or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position. This announcement may be used to fill additional vacancies within 60 days of issuance of selection certificate.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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