Administrative Assistant (Open to Everyone - Part Time) Job in Rockville, MD

Vacancy No. ALL OFC-2025-0043 Department Nuclear Regulatory Commission
Salary $55,924.00 to $80,510.00 Grade 07 to 08
Perm/Temp Permanent FT/PT Part-time
Open Date 12/12/2024 Close Date 1/3/2025
Job Link Apply Online Who may apply Public
Locations:
Rockville, MD


Summary

  • Expenses associated with interview and/or relocation will not be paid.
  • This position does not require travel.
  • These positions may be in the Bargaining Unit.
  • The Selectee will not be subject to Office of the Government Ethics Confidential Financial Disclosure reporting requirements.
  • The supervisor will vary based on the organization.

These positions may work between 20 to 32 hours per week.  

Duties

As an Administrative Assistant with the US Nuclear Regulatory Commission, you will perform a wide range of administrative and secretarial functions in order to support the operations of your office.  Such duties include but are not limited to:

  • Typing, proofreading, and editing a variety of technical, scientific, and other government documents and official correspondence in accordance with standards, guidelines, and agency procedures. 
  • Reviewing incoming correspondence, announcements, and other mail.  Utilizing a variety of software programs (e.g., MS Word, MS Excel, MS Access, Outlook, SharePoint, etc.) in performing assigned work. 
  • Maintaining automated tracking or ticket systems for proper handling of controlled correspondence and action items. 
  • Answering telephone calls from a variety of customers and greeting visitors.  Managing and maintaining supervisors’ calendars and scheduling meetings and events. 
  • Coordinating work assignments and office coverage with other administrative staff to ensure mission accomplishment and to support a collaborative work environment. 
  • Making travel arrangements, preparing travel authorizations and vouchers, within prescribed timeframes. 
  • Preparing electronic time and attendance records.
  • Using the Agency-wide Document Access and Management System (ADAMS) to electronically produce, store, and retrieve official agency records.
  • Providing advice and recommendations to staff members on proper procedures and formats for the preparation of correspondence, reports, staff papers, and other documents.



Requirements

Conditions of Employment

  • U.S. Citizenship Required
  • This is a Drug Testing position.
  • Background investigation leading to a clearance is required for new hires.

You must meet the qualifications for this position by no later than 30 calendar days after the closing date of this announcement and before placement in the position.

You must answer ALL job specific vacancy questions for this announcement.  Incomplete applications will not be considered. 

All information in your resume and responses to the vacancy questions must be true and accurate.  Your resume will be used to validate your responses to the vacancy questions.  If we are unable to validate your responses, you will not be considered for these positions.

Qualifications

The ideal candidate must be able to demonstrate the following:  Knowledge of proper grammar, spelling, punctuation, and correspondence procedures; ability to work efficiently in handling multiple assignments; ability to deal tactfully with various levels of personnel; ability to work within a team environment or as a lead administrative assistant; and proficiency in the use of Microsoft Word, Outlook and appointment calendar.  A description of how you possess these skills as well as how you meet the qualifications desired must be addressed in your resume.

In order to qualify for GG-0318-07 you must demonstrate one year of specialized experience, equivalent to the GS-06 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 3 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG7 Administrative Assistant:

1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

2. Administrative and clerical duties such mailing, faxing, copying, and filing.

3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

4. Providing support to senior staff and collaborating with internal and external contacts.

5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

6. Proofreading and formatting documents including grammar, punctuation, and spelling.

7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

In order to qualify for GG-0318-08 you must demonstrate one year of specialized experience, equivalent to the GS-07 level in the Federal service or equivalent responsibility in the private sector. Specialized experience is defined as, at least 4 years experience which demonstrates a minimum of 5 of the 7 following competencies/knowledge to successfully perform as a GG8 Administrative Assistant:

1. Proficiency with the utilization of various computer systems such as data entry and/or managing databases and producing reports.

2. Administrative and clerical duties such mailing, faxing, copying, and filing.

3. Utilization of various computer software such as word processing software (Microsoft Word or similar), Adobe Acrobat, and Microsoft suite (or similar).

4. Providing support to senior staff and collaborating with internal and external contacts.

5. Executing administrative functions i.e., time and attendance, travel, budget, workload, and purchasing/bank card, calendar management, and file management,.

6. Proofreading and formatting documents including grammar, punctuation, and spelling.

7. Ensuring compliance with organizational standards for correspondence and concurrence procedures.

Education

There are no educational requirements for this position.

Additional information

Based on the staffing needs of the agency/area of consideration, additional selections may be made from this vacancy announcement.

The duty location of these positions are Rockville, MD. In general, employees are expected to be in the office at a minimum of 4 days per pay period**.  Telework schedules, including full-time telework, are approved, on a case-by-case basis. If selected, telework will be determined in accordance with Agency policy and the Collective Bargaining Agreement, if applicable.

The NRC provides reasonable accommodation to applicants with disabilities where appropriate.  Individuals with disabilities may contact the Selective Placement Coordinator for assistance with the application or hiring process via  Disability.Resource@nrc.gov.  Deaf applicants may contact the Disability Program Manager by calling the NRC videophone at 240-428-3217.

Individuals who are eligible for non-competitive appointment under an OPM special appointing authority may apply for consideration under a comparable NRC non-competitive appointing authority. Veterans, please visit:  http://www.fedshirevets.gov.

Selectees will be required to complete a "Declaration of Federal Employment," (OF-306), prior to being appointed to determine their suitability for Federal employment and to authorize a background investigation.  False statements or responses on your resume or questionnaire can jeopardize your employment opportunity and subject you to disciplinary action, including removal from Federal service.

A transferable security clearance from another agency or a background investigation leading to a clearance is required for all new hires.  To begin work at the NRC without a security clearance, you must be granted a temporary waiver of the required clearance, referred to as a 145(b) waiver.  To be eligible for a 145(b) waiver you will need a favorable education verification, reference, credit, and criminal history checks.  If a wavier is granted, the successful completion of a background investigation and favorable adjudication is required for continued employment.  If you have resided outside the U.S. for an extended period of time, the agency may not be able to (1) grant the 145(b) waiver where the required investigation cannot be completed in a timely manner, or (2) achieve timely completion of the background investigation required for a security clearance.

The NRC is a zero tolerance agency with respect to illegal drug use.  Individuals selected for this position will be subject to pre-appointment drug testing unless currently in a NRC position subject to random drug testing AND will be subject to random drug testing upon appointment to the NRC.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

As an NRC employee you will enjoy excellent Federal Benefits, including: comprehensive health and life insurance plans; Flexible Spending Account Program for health and dependent care; Dental and Vision Insurance; retirement savings and investment plan similar to 401(k) (Thrift Savings Plan); annual (vacation) and paid sick leave; family friendly leave policies; 11 paid holidays per year; transit benefits. This link provides an overview of the benefits currently offered to Federal employees. https://help.usajobs.gov/index.php/Pay_and_Benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

When the application process is complete, your application will be reviewed to determine if you meet the job requirements.  You will be rated based on the information provided in your resume and responses to any vacancy questions to determine your level of knowledge, skill and ability related to the job requirements.  If you are among the top candidates for this position, your application will be referred to the hiring manager.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.  Therefore, we encourage you to submit a thorough resume that directly relates to this position.


You may preview questions for this vacancy.

Required Documents

List of supplemental material that may be applicable:

If you are an NRC employee, you are required to submit your most recent Rating of Record (Performance Appraisal) or a statement saying that one is not available.   Additionally, you must also submit a copy of your most recent SF-50 (Notification of Personnel Action).

If you are a current/reinstatement eligible Federal employee with status (Tenure Group 1 or 2), you will be considered under our merit promotion procedures and must submit a copy of your most recent SF-50 (Notification of Personnel Action) to verify competitive status or reinstatement eligibility.  

Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 showing type of discharge/character of service; Current Active Duty members must submit a certification of expected discharge or release from active duty under honorable conditions dated within 120 days; SF-15 Form and related documentation; VA letter.)  You can find additional information about Veterans' Preference at http://www.fedshirevets.gov/.

If you are applying for a position that requires a college degree, you must submit your College Transcripts.

All supplemental documents will now be collected electronically and should be submitted before the closing date of this vacancy announcement.  You have three choices for submitting your supplemental documents:

1.  Use the "USAJOBS" feature to download documents from your USAJOBS portfolio; or
2.  use the "Upload" feature to upload documents directly from your computer.  The following types of documents can be uploaded:  .gif, .jpeg, .png, .rtf, .pdf, and .doc; or
3. use the "Fax" feature to print the Fax Cover Sheet and fax it, along with your supplemental documents to 1-571-258-4052.

How to Apply

We strongly encourage you to complete your USAJOBS profile before you submit your application for this position.

Please read the entire announcement.  Your application for this vacancy must be received online via the USAJOBS application system BEFORE 11:59 pm Eastern Time on the closing date of this announcement. If you fail to submit a complete online application, you will not be considered for this position.

The NRC requires that applicants submit resumes built using the USAJOBS Resume Builder tool. The Resume Builder tool is activated upon selecting "Build New Resume" under the "Resumes" section of your USAJOBS account.

Resumes uploaded to your USAJOBS jobseeker account that have not been built using the USAJOBS Resume Builder tool WILL NOT be accepted and you WILL NOT be allowed to further advance through the NRC application process.

To ensure you are using the correct resume type when applying to our vacancies, please make sure that the resume you are using during the application process is listed with a format type of "USAJOBS Resume" and a source type of "Built with USAJOBS Resume Builder. Verifying this information on your USAJOBS resume before applying will ensure the successful submission of your application to the NRC job vacancy.

Paper applications will not be accepted unless hardship circumstances can be demonstrated. Requests for extensions WILL NOT be granted. If applying online poses a hardship for you, the Human Resources Specialist listed on the announcement will provide assistance to ensure that applications are submitted online by the closing date. Applicants must contact the Human Resources Specialist during business hours BEFORE the closing date of the announcement and speak to someone who can provide assistance for your online submission.

You must answer any job specific vacancy questions. You will be rated based on your responses to any vacancy questions and especially the information provided in your resume. Breadth, recency, and length of experience in the field; training, awards, and commendations; past and current performance; and community or outside professional activities will be considered to determine your level of knowledge, skill or ability for this position. Abbreviated responses to the vacancy questions, such as “significant experience” or “see resume” do not provide enough information and should not be used. You will not be considered for this position if you leave any of the vacancy questions unanswered.
To begin the application process, select the "Apply On-line" button to the right on this screen. Then follow the prompts to login/register, submit all required supplemental documents, and complete the application process.

Agency contact information

Kelly Barrie
Phone
301-415-2877
TDD
240-428-3217
Fax
000-000-0000
Email
Kelly.barrie@gmail.com
Website
https://www.nrc.gov
Address
NUCLEAR REGULATORY COMMISSION
US Nuclear Regulatory Commission
Office of Human Resources
Attn: Please Complete
Washington, District of Columbia 20555
United States
Learn more about this agency

Next steps

You may check the status of your application at any time after the announcement closes by logging onto USAJOBs and selecting "Application Status."


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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