Summary
This position is located Regional Office, Northeast Region, U.S. Fish and Wildlife Service (FWS). This position serves as a key advisor to the Regional Director and other members of the Regional Directorate Team (RDT) on administrative and budgetary programs and policies, and serves as the liaison between the Region and the Joint Administrative Operations (JAO) leadership.
This position is open to status candidates under R5-24-12376794-RM-MP. You must apply to each announcement separately.
This job is open to
Clarification from the agency
Open to all U.S. Citizens. ICTAP/CTAP eligibles.
Duties
As an Administrative Officer your duties will include, but are not limited to, the following:
- Plans, directs, and coordinates all business and administrative management activities within the Region. Develops policies which govern the administration of the Region, resolves complex and controversial administrative issues, and assures accomplishment of the objectives and actions prescribed by higher authority.
- Investigates Regional complaints or responds to inquiries regarding waste, fraud, and abuse related to administrative or business operations and processes, made to Government Accountability Office, Inspector General, and other officials.
- Provides advice and guidance to Regional staff to ensure compliance with the provisions of OMB Circular A-123, the Federal Managers' Financial Integrity Act, and the Departmental of the Interior Manual.
- Provides leadership and direction for the Region's budget and financial management operations and serves as the principal advisor to the Regional Director, Deputy Regional Director, and other Regional leaders on all financial management issues.
- Develops performance standards; monitors and evaluates performance; develops staff; maintains high
standards of excellence; selects persons for staff positions; hears and resolves grievances and complaints; administers discipline when needed to address misconduct; makes decisions on personnel matters; approves step increases and overtime; recommends awards; and ensures compliance with management programs.
Requirements
Conditions of Employment
- Must be a U.S. Citizen or National.
- Resume (See "Required Documents"). Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all information is provided on resume.
- Eligibility and Supporting documents - You will ONLY be considered for the eligibilities that you select "yes" to AND submit the required supporting documentation, as listed in the Required Documents section.
- Suitability for employment, as determined by background investigation.
- Probationary Period: Selectees may be required to successfully complete a probationary period.
- Individuals assigned male at birth after 12-31-59 must be registered for Selective Service. To verify registration, visit SSS.gov.
Qualifications
Only experience and education obtained by 05/09/2024 will be considered.
This vacancy will utilize a multiple hurdle assessment process to determine the qualifications of applicants. The first hurdle will consist of applicants completing an occupational questionnaire related to the major duties and competencies of the position. The second hurdle will consist of applicant resumes being reviewed by a Subject Matter Expert (SME) panel for related position competencies against a pre-determined rating schedule. This process will determine the final rating of the applicant for possible referral to the hiring official for hiring consideration.
Minimum Qualification GS-13
One year of full-time specialized experience comparable in difficulty and responsibility to the next lower grade level (comparable to GS-12) in the Federal service. Examples of such experience include: performing detailed analysis and estimates of annual budget and multi-year funding needs; analyzing budgetary relationships and developing recommendations for budgetary actions; working with assigned organizations to formulate annual operating plans; and coordinating financial management issues and financial data with multiple parties.
Minimum Qualification GS-14
One year of specialized experience equivalent to at least the GS-13 level in the Federal service. Examples of such experience may include: coordinates all business and administrative management activities within a geographical region for an organization; oversees budget and financial management operations and serves as a principal advisor to management on all financial management issues; convey technical information to financial stakeholders in oral presentations and briefing papers; and supervising a multifaceted team of technical, analytical and administrative support personnel to provides financial management and business support activities.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Education
This job does not have an education qualification requirement.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualifications. Your resume and supporting documentation will be compared against your responses to the questionnaire to determine your experience. After reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications you may lose consideration. Please follow all instructions carefully when applying, errors or omissions may affect eligibility.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities):
GS-13
- Knowledge of administrative areas (budget, finance, human resources, acquisition, safety, etc.) sufficient to provide broad advisory services to management.
- Knowledge of the principles of Internal Control including such things as risk assessment, alternate reviews, complete internal control reviews.
- Knowledge of the budgetary and financial management process, policies, and procedures; budget process and the operating programs of a complex natural resource agency by appropriation at the activity, subjectivity, and project levels; and comprehensive knowledge of the methods and procedures associated with numerous sources of funding, e.g., user fees, contributed funds, natural resource damage assessment funds, quarters' monies, fire management funds and cost reimbursable funds.
- Knowledge of, and skill in applying, supervisory/managerial principles and methods in order to supervise the work of others, including assigning work; managing workloads; providing guidance and mentoring; identifying opportunities for employee development; motivating staff and teams; and evaluating work products.
GS-14
- Knowledge in the fields of budget, contracting, human resources, safety, finance, and information resources management to research and provide technical and administrative guidance to division chiefs, program managers and Regional Director.
- Knowledge of, and skill in applying, program analysis principles, practices, and methodology in order to make decisions or recommendations significantly changing, interpreting, or developing important administrative policies and/or programs.
- Ability to translate complex guidance and processes into succinct, plain language, descriptions that allow audiences to understand instructions on technical matters.
- Skill to establish and maintain effective working relationships within a program, ability to work with teams and as a team member to accomplish objectives, ability to be a leader as well as an effective coordinator and facilitator.
- Skill in written communication to prepare briefing papers, analyses, reports, and presentation documentation/materials for multiple audience.
All qualified candidates will be assigned to a quality category. The category assignment is a measure of the degree in which your background matches the competencies required for this position. The category ratings are: Best Qualified, Well Qualified, and Qualified
The category rating process protects the rights of veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).
Required Documents
You must submit a complete application package. We will not make assumptions about your experience and/or education.
Required Documents:
1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, and description of job duties. Include name and address of employer, supervisor name and telephone number. Additional information on what to include can be found here. Your experience needs to address every required qualification. Note: Failure to provide ALL required information on your resume will result in loss of consideration due to an incomplete application package.
Additional Documentation, if applicable:
1. Cover Letter
2. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.
3. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
How to Apply
Review the appointment eligibility criteria in the application preview linked below. The eligibility section of the application allows you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the eligibilities that you select "yes" to and submit the required supporting documentation, as listed in the Required Documents section or the application text.
To apply for this position, you must provide a complete Application Package. See required documents section.
Click 'Apply' to create an account or log in to your existing USAJOBS account.
- Follow the prompts to complete the assessment questionnaire and upload required documents. To preview the assessment questionnaire, click https://apply.usastaffing.gov/ViewQuestionnaire/12376793.
- Please ensure you check the acknowledgement checkbox then click the Submit Application button to submit your application.
- Applications must be received by 05/09/2024 ,11:59pm ET to receive consideration.
- Check application status by logging into your USAJOBS account, in Applications tab, click the position title you applied to for the status. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.
If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact the Human Resources Office via email at fwshiring@fws.gov.
Next steps
Once you submit all the required documents and the online application in USAJOBS, you will receive an acknowledgement email that your submission was successful. After the evaluation process is complete, you will be notified of your status and/or referral to the hiring official. If further evaluation or interviews are required, you will be contacted by the hiring official.
You will be notified if this job is filled or canceled. Timelines for this process vary widely.
You may check the status of your application at any time by logging in to your USAJOBS account as we will not be responding to inquiries about the status of applications as long as the system has been updated.
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