Administrative Officer Job in Chicago, IL

Vacancy No. DE-12596658-25-LA Department U.S. Marshals Service
Salary $115,439.00 to $150,075.00 Grade 13 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 11/19/2024 Close Date 12/3/2024
Job Link Apply Online Who may apply Public
Locations:
Chicago, IL


Summary

This position is located in the Northern District of Illinois / Chicago, IL.

The selectee of this position serves as a Administrative Officer. You will be responsible for planning, implementing and directing District administrative programs in support of the mission of the United States Marshals Service(USMS).

Duties

As a Administrative Officer at the GS-0341-13 level, some of your typical work assignments may include:

  • Plan the work to be accomplished by subordinates, establish priorities, assign work, evaluate work performance; and provide advice, counsel, and guidance to subordinates.
  • Principal advisor to U.S. Marshal and Chief Deputy for all financial and administrative policies and procedures.
  • Monitor procurement of operational and administrative supplies and contracts.
  • Apply a wide range of statistical and quantitative analytical methodologies in developing short and long-range district budgets based on fiscal allocations from the Chief Financial Officer (CFO).
  • Oversee the Property Management program for district office to include the district vehicle fleet.
  • Facilitate all district personnel related functions to include coordination for Human Resources activities within the district with the Human Resources Division (HRD).

Diversity, Equity, Inclusion, and Accessibility in the Federal Workforce
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

https://www.justice.gov/jmd/page/file/1394116/dl?inline

Requirements

Conditions of Employment

Must pass a pre-employment security investigation and drug screening.

May be required to successfully complete a trial/probationary period.

May be required to successfully complete a supervisory probation period.

Males born after 12-31-59 must be registered or exempt from Selective Service. Verify Registration here.

Must be a U.S. Citizen or National.

You must meet all qualification requirements by the closing date of this announcement.

Must be able to obtain and maintain a Public Trust background investigation.

Qualifications

You may qualify at the GS-0341-13 level, if you fulfill the following qualifications:

1. Specialized Experience: At least one year (12 months) of full-time specialized experience equivalent to or at the GS-12 grade level in the Federal service which includes:
  1. Reviewing policies and procedures to recommend improvements to administrative operation's effectiveness and efficiency;
  2. Providing advice related to personnel functions such as hiring, employee performance, and/or training;
  3. Applying a variety of purchasing regulations, methods, and procedures to acquire services and supplies using purchase orders, blanket purchase agreements, or fixed price negotiated contracts;
  4. Analyzing budgetary information to ensure accurate status of obligations, accruals, and paid transactions; and
  5. Monitoring and managing the procurement and acquisition of large and complex operational and administrative supplies and contracts.

Possession of the following competencies:
  • Financial Management: Prepares, justifies, and/or administers the budget for program areas; plans, administers, and monitors expenditures to ensure cost-effective support of programs and policies; assesses financial condition of an organization.
  • Administration and Management: Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
  • Contracting/Procurement: Knowledge of various types of contracts, techniques or requirements (for example, Federal Acquisitions Regulations) for contracting or procurement, and contract negotiation and administration.
  • Managing Human Resources: Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.
Note: Subject matter experts will evaluate the first five pages of work experience in your resume based on these competencies.

If you are qualifying with education and experience, your experience needs to demonstrate proficiency with the competencies identified above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE CANNOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Applicants may not qualify for this position based on education in lieu of specialized experience at the GS-13 grade level.

Additional information

Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit:http://www.opm.gov/rif/employee_guides/career_transition.asp

Additional selections may be made from this announcement.

Applications will not be accepted if submitted using Government franked envelopes.

Recruitment incentive may be authorized.

Relocation incentive may be authorized.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Once the application process is complete, your qualifications will be evaluated based on your application materials (e.g., resume, transcripts, supporting documents), and the responses you provided on the application questionnaire. If your responses are not supported by your application materials, you may be excluded from consideration for this job.

If you are qualifying based on experience, subject matter experts will review the first five pages of work experience inyour resume to determine your technical qualifications for the position based on the specialized experience and competencies stated in the qualifications section above.

Applicants will enter a multi-hurdle process involving the following steps:

  1. Once the initial application process is complete, a review of your application package will be conducted to determine your eligibility and to ensure all required documents have been submitted.
  2. Applicants who meet the eligibility requirements, submit all required documents, and meet the cut score if applicable, will have their application reviewed by subject matter experts to confirm minimum qualifications are met. This review will be conducted on a pass/fail basis.
  3. Applicants who pass this multi-hurdle process, will then be placed in one of three categories.
Best Qualified - applicants possessing experience that substantially exceeds the minimum qualifications of the position including all selective factors, and who are highly proficient in all requirements of the job and can perform effectively in the position.
Highly Qualified - applicants possessing experience that meets the minimum qualifications of the position including all selective factors, and who are proficient in some, but not all, of the requirements of the job.
Qualified - applicants possessing experience and/or education that meets the minimum qualifications of the position including all selective factors.

Although veterans' preference points are not assigned under category rating procedures, veterans' preference eligibles are listed ahead of non-veterans within each category for which they are qualified. In addition, qualified veterans with a compensable service-connected disability of 10% or more are placed at the top of the highest quality category. (i.e. Best Qualified.)

Names of all candidates in the Best Qualified category will be sent to the hiring official for employment consideration (unless a sufficient number of qualified veterans are found - in which only those names will be initially certified). Candidates within the Best Qualified category who are eligible for veterans' preference will receive selection priority over non-veteran preference eligibles. If referred, all relevant documents submitted with your application will be available to the selecting official for review and consideration.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:


1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed. If more than 5 pages are submitted, only the first 5 pages of work experience will be reviewed to determine your qualifications.
2. Other supporting documents:
  • Cover Letter, optional
  • Veterans' Preference documentation, if claiming veterans preference
  • Any other supporting documentation required for verification as described in the announcement. (e.g. certifications, licenses.)
Failure to submit a resume and/or supporting documentation may result in elimination for further consideration.

Claiming Veterans' Preference
  • If you are a veteran and you are claiming veterans' preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. For competitive service positions, active duty service members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days: you may be granted tentative preference by submitting a "certification" document in lieu of a Certificate of Release or Discharge from Active Duty, DD-214. This "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.
  • If you are claiming 10-point veterans' preference based on service-connected disability, in addition to the DD214 or certification requirements (see above bullet), you must also submit an SF-15 Application for 10-point Veterans' Preference, plus the proof of entitlement of this preference which is normally an official statement, dated 1991 or later, from the Department of Veterans Affairs certifying to the present existence of the service-connected disability and indicating the percentage of your disability. For more information on veterans' preference and special hiring authorities click here.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply for this position, you must complete the initial online application, to include submission of the required documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows:

  1. To begin the application process, click the Apply Online button.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.
To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account: https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit https://www.usajobs.gov/Help/how-to/application/status/.

To preview the application questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12596658

Agency contact information

HQ STAFFING
Address
US Marshals Service
219 S. Dearborn Street
Chicago, IL 60604
US
Learn more about this agency

Next steps

Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application. We expect to make a job offer within 120 days after the closing date of this announcement.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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