Administrative Officer Job in Chicago, IL

Vacancy No. ST-12751843-25-JR Department U.S. Marshals Service
Salary $117,807.00 to $153,151.00 Grade 13 to 13
Perm/Temp Permanent FT/PT Full-time
Open Date 7/17/2025 Close Date 7/23/2025
Job Link Apply Online Who may apply Status Candidates
Locations:
Chicago, IL


Summary

The selectee of this position serves as a Administrative Officer responsible for planning, implementing and directing District administrative programs in support of the mission of the United States Marshals Service (USMS).

This position is located in the Northern District of Illinois / Chicago, IL.

Duties

As a Administrative Officer at the GS-0341-13 grade level, some of your typical work assignments may include, but are not limited to, the following:

  • Plan the work to be accomplished by subordinates, establish priorities, assign work, evaluate work performance; and provide advice, counsel, and guidance to subordinates.
  • Principal advisor to U.S. Marshal and Chief Deputy for all financial and administrative policies and procedures.
  • Monitor procurement of operational and administrative supplies and contracts.
  • Apply a wide range of statistical and quantitative analytical methodologies in developing short and long-range district budgets based on fiscal allocations from the Chief Financial Officer (CFO).
  • Oversee the Property Management program for district office to include the district vehicle fleet.
  • Facilitate all district personnel related functions to include coordination for Human Resources activities within the district with the Human Resources Division (HRD).

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Must pass a pre-employment drug screening and background investigation.
  • Must be able to obtain and maintain a favorable determination of suitability for a Public Trust position.
  • May be required to successfully complete a trial/probationary period.
  • May be required to successfully complete a supervisory probation period.
  • Status Candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
  • Applicants must meet all qualifications requirements by the closing date of this announcement.

Qualifications

TIME-IN-GRADE REQUIREMENTS: Merit Promotion and Veterans Employment Opportunity Act (VEOA) Status applicants must provide an SF50 Notice of Personnel Action that indicates proof of status and time-in-grade eligibility. The SF50 must include the position, title, series, grade, step, tenure, type of service (Competitive or Excepted) and career status (career or career-conditional). No award SF50 will be accepted as proof of status and time-in-grade eligibility.
  • One year at the GS-12 grade level is required to meet the time-in-grade requirements for the GS-13 grade level.
MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the experience required for the grade level to which you apply.

To qualify at the GS-13 grade level, you must meet the following:

Specialized Experience: Experience that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. You must have at least one year (12 months) of specialized experience equivalent to at least the GS-12 grade level in the Federal service performing the following duties:
  1. Reviewing policies and procedures to recommend improvements to administrative operation's effectiveness and efficiency;
  2. Providing advice related to personnel functions such as hiring, employee performance, and/or training;
  3. Applying a variety of purchasing protocols to acquire services and supplies using purchase orders, blanket purchase agreements, and/or fixed price negotiated contracts; and
  4. Analyzing budgetary information to ensure accurate status of obligations, accruals, and/or paid transactions.
When citing your education and/or experience, be clear and specific. We cannot make assumptions about your education and/or experience. If your resume does not support your application questionnaire answers, we will not allow credit for your response(s).

IMPORTANT NOTE: ONLY two (2) pages of your resume, starting at your work experience, will be reviewed to determine your technical qualifications for this position based on the specialized experience.

Education

This job does not have an education qualification requirement.

Additional information

Complete applications must be submitted by 11:59 PM (ET) on 07/23/2025, or earlier since this announcement will close at 11:59 PM (ET) the day when 50 applications are received, which may be sooner than the closing date.

The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide proof of eligibility with your application. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. For additional information about ICTAP eligibility click here.

The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the agency with selection priority over other candidates for competitive service vacancies. If your agency component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and have a final assessment score of 85 or better. You must provide a copy of your written notification of CTAP eligibility with your application. For additional information about CTAP eligibility click here.

Note: Multiple selections may be made from this announcement. Recruitment incentive may be authorized. Relocation incentive may be authorized.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), your responses on the application questionnaire, and your responses to all assessments required for this position. If referred, all relevant documents including performance appraisals and incentive awards submitted in your application package will be available to the selecting official for review and consideration.

You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):

  • Accountability
  • Customer Service
  • Decisiveness
  • Flexibility
  • Interpersonal Skills
  • Problem Solving
  • Resilience
Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on an assessment may also result in your removal from consideration.

If you fail to meet the conditions of employment or any other pre-employment requirements, such as missing any of the scheduled appointments, the hiring agency may rescind their tentative offer of employment.

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

Your Resume showing complete information for each job entry: company or agency name, beginning and ending dates of employment (month/year), total hours worked per week, position title, duties performed, and, if the position is/was Federal, pay plan-series-grade level; IMPORTANT NOTE: ONLY two (2) pages of your resume, starting at your work experience, will be reviewed to determine your technical qualifications for this position based on the specialized experience. Cover Letter optional.

Other Supporting Documents, if applicable:

  1. SF50 Notification of Personnel Action, if applying as a status candidate with current or former Federal service, that indicates proof of status and time-in-grade eligibility. The SF50 must include your position, title, series, grade, step, tenure, type of service (Competitive or Excepted) and career status (career or career-conditional). No award SF50 will be accepted as proof of status and time-in-grade eligibility.
  2. Most recent Performance Appraisal, if applying as a status candidate with current or former Federal service, including supervisor's signature and the official final rating of record. In cases where the performance appraisal is incomplete or unavailable, you may provide an explanation of the reasons.
  3. Incentive Award(s), if applying as a status candidate with current or former Federal service.
  4. Veterans' Documentation, if you are claiming preference and/or special hiring authority for veterans eligibility,you must submit official documentation of service and separation from active duty under honorable conditions. The member 4 copy of your DD214 is preferred. If claiming preference and/or eligibility as a disabled veteran, you must also submit official documentation of service-connected disability; and the Application for 10-Point Veteran Preference, Standard Form 15.
    • Active Duty Service Members expecting to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days may be granted tentative preference and/or special hiring authority for veterans eligibility by submitting a "certification" document in lieu of a DD214. This "certification" is any written document from the armed forces that certifies you are expected to be discharged or released from active duty service under honorable conditions not later than 120 days after the date of the submission of the certification. For more information on veterans' preference and special hiring authorities for veterans click here.
  5. Any other Supporting Documentation required for verification as described in the announcement.

This position is open to Competitive Merit Promotion, Non-Competitive and Special Hiring Authority eligibles. You must meet the requirements for one of the following eligibilities:

  1. Current permanent competitive service employees; former Federal employees who achieved career status in the competitive service; or former Federal employees who served on a career conditional appointment without achieving career status in the competitive service who was separated less than 3 years ago, must submit an SF50 that indicates career or career-conditional (Tenure field 1 or 2); AND status in the competitive service (Position Occupied field 1.)
  2. Veterans applying under the Veterans Employment Opportunity Act (VEOA) must submit a copy of their latest DD214 indicating service performed under honorable conditions. To be eligible for a VEOA appointment, a veteran must be preference eligible OR have substantially completed 3 or more years of continuous active service. Current Federal employees applying under VEOA must submit an SF50 to show they meet time-in-grade requirements.
  3. Current or former term or temporary employees of a Land Management agency who are within two years of their last term or temporary job and eligible for appointment under the Land Management Workforce Flexibility Act must submit SF50s and performance appraisals that demonstrate they meet all of the requirements outlined.
  4. 30% or more Disabled Veterans must a submit a copy of their DD214 indicating service performed under honorable conditions, official documentation of service-connected disability of 30% or more, and an SF15.
  5. Military Spouses are eligible if they are the spouse of: an active duty member of the armed forces; a service member who is 100% disabled due to a service-connected injury; or a service member killed while on active duty, provided they have not remarried. Military Spouses must submit an SF15 and supporting documents prescribed by the form.
  6. Peace Corps & AmeriCorps VISTA Alumni must submit certification of service documents.
  7. Other non-competitive authorities See the "This job is open to" section.

How to Apply

Please read the entire announcement and all the instructions before you begin an application. To apply and be considered for this position, you must complete all required questionnaires, assessments, and required documentation as specified in the How to Apply and Required Documents section.

In accordance with the Executive Order 14170 issued Jan. 20, 2025, and the CHCO Memorandum Merit Hiring Plan issued May 29, 2025, this application includes four short answer narrative response questions. Responses of no more than 200 words should be submitted as part of the application questionnaire in a text box provided for each. (Additional instructions are included on the application.)

The complete application package must be submitted by 11:59 PM (ET) on 07/23/2025, or earlier since this announcement will close at 11:59 PM (ET) the day when 50applications are received, which may be sooner than the closing date. The application process is as follows:

  1. Click the Apply Online button.
  2. Answer the questions presented in the application and attach all necessary supporting documentation.
  3. Click the Submit Application button prior to 11:59 PM (ET) on the announcement closing date.
  4. If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. The notification will be provided in your application submission screen and via email. The notification will include your unique assessment access link to the USA Hire system and the completion deadline. Additionally, in USAJOBS you can click "Track this application" to return to your assessment completion notice.
  5. Access USA Hire using your unique assessment link. Access is granted through your USAJOBS login credentials.
  6. Review all instructions prior to beginning your assessments. You will have the opportunity to request a testing accommodation before beginning the assessments should you have a disability covered under the Rehabilitation Act of 1973 as amended.
  7. Set aside at least 3 hours to take the USA Hire assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue later, you can re-use your unique assessment link.
  8. Your responses to the USA Hire Assessments will be reused for one year (in most cases) from the date you complete an assessment. If future applications you submit require completion of the same assessments, your responses will be automatically reused.
Visit the USA Hire Applicant Resource Center for practice assessments and assessment preparation resources.

To view the announcement status or your application status: Click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

For more information on applying to a Federal job, visit the Partnership for Public Service Go Government website.

Agency contact information

Midwest Services Branch
Address
US Marshals Service
219 S. Dearborn Street
Chicago, IL 60604
US

Next steps

For more information on writing your Federal resume, visit the Partnership for Public Service Go Government website.

We will notify you of the outcome after each step of the recruitment process is complete. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 120 days after the closing date of the announcement.


Note: We cannot accept applications on behalf of Federal Agencies. Application instructions are listed within the Job Description.


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