Clarification from the agency

VHA Wide: Open to current permanent employees of the Department of Veterans Affaires (1st Area of Consideration - current permanent Salisbury - W.G. (Bill) Hefner VA Medical Center employees; 2nd Area of Consideration - current permanent VHA employees).

Major duties and responsibilities include (but are not limited to):

• Oversees wheelchair management, space and equipment programs for Patient Care Services.
• Organizes and collaborates with management in implementing HR guidelines and structures in congruence with HR policies and procedures.
• Attends professional conferences and identifying sources of marketing opportunities through various methods including advertising, recruiters, job sites, career fairs, resume mining.
• Initiates personnel actions in HR Smart for reassignment, resignation, promotions, termination, and intra-VA transfer requests.
• Posts and write job announcements and advertisements for all nursing positions as needed in collaboration with Human Resource Specialists for Title 5 positions and Title 38 positions (RN and ARNP) and Hybrid Title 38 positions (LPN and Medical Support Assistant).
• Prepares, coordinates, tracks, and oversees the nurse qualifications standards processes as well as VATAS and AcuStaf processes.
• Responsible for completion and submission of the Annual Staffing reports, Org Charts.
• Oversees tracking of Accreditation and Program administration, monitors, tracks and assist with required materials for submission to accreditation agencies.
• Creates and maintains databases related to nursing policies, Medical Center Memorandum, Standing Operating Procedures, Charters.
• Monitors, analyzes, and reports on hiring processes and nurse retention and recommending solutions to issues and problems related to recruitment compliance activities.
• Monitors Nursing Services employee feedback regarding hiring, orientation, and career development processes.
• Oversees outgoing correspondence, proper composition, formatting, and conformity to current VA policies.
• Travels to affiliated schools, Community Based Clinics (CBOC), and other sites to provide outreach and for nurse RR projects, as well as for education and training opportunities/requirements.
• Establishes and maintains positive working relationships with Chief Nurses to oversee budget justifications, resource allocation, budget oversight.
• Works collaboratively with nursing administration, leadership, and Human Resources Management Service to meet resource needs and identify methods for hard to fill positions.
• Assists interdisciplinary team experts in coordinating and conducting interview panels.
• Assists staff to develop, modify and/or update position descriptions to accurately reflect duties and responsibilities of the position to be filled.
• Research best administrative practices that impact nursing process improvement tracking share findings with leadership.
• Develops, reviews and modifies assigned functions and implements policies and procedures in such a way that they are responsive to change.

Work Schedule: Full-time, Monday - Friday, 8:00 am - 4:30 pm
Telework: Ad-hoc
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD019840
Relocation/Recruitment Incentives: Not Authorized
Critical Skills Incentive (CSI): Not Approved
Permanent Change of Station (PCS): Not Authorized

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/09/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Administering and ensuring the accountability of a wide variety of administrative and management functions; ability to apply principles and practices health care management, methods, techniques and skills in integrating the business goals of the service; development, implementation and evaluation of the budget, contract management, personnel management, coordination of educational activities, supply, and equipment and procurement management. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successful completion of a Ph.D. or equivalent doctoral degree or equivalent graduate degree or 3 full years of progressively higher-level graduate education leading to such a degree or LL.M., if related. (TRANSCRIPT REQUIRED). OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.. (TRANSCRIPT REQUIRED).

You will be rated on the following Competencies for this position:

• Analysis and Problem Solving
• Communications
• Data Management
• Recruitment/Placement
• Teamwork

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some moderate physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• Other (1)
• Resume
• Separation Notice (RIF)
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Next steps