Clarification from the agency

Special authorities include: Former overseas employees and foreign service employees. Clarification for these authorities is provided in the questionnaire. First AOC (Area of Consideration) is Facility employees; Second AOC is VA Agency; Third AOC are all other eligible applicants.

Performs Personnel Administration Work

• The incumbent has immediate responsibility for all aspects of a comprehensive personnel management program for all of the sections under the department, which entails overseeing and performing a full range of human resources management and administration activities for a large organization.
• The incumbent acts as the liaison with Human Resources concerning minor to complex personnel and labor relations issues.
• Incumbent provides advice and assistance to managers and staff concerning federal and agency personnel processes and procedures, assists supervisors in projecting staffing needs, writing position descriptions, developing job analyses, preparing performance plans and appraisals.
• Incumbent provides guidance to Supervisors and Chief concerning labor relation issues and drafts disciplinary and adverse actions. Other related duties include resolving a variety of day-to-day personnel and payroll issues and providing consultation to Section Chiefs and Supervisors related to the recruitment and selection of employees within the framework of the Office of Personnel/VHA regulations.

• Provides budget formulation and management for Facilities Management Service; prepares a variety of budget analyses and maintains budget records. Exercises responsibility for budget formulation, presentation, and execution.
• Maintains awareness of and information about the overall status of financial resources for the service in order to react to changing situations with timely recommendations.
• Participates with management in defending the budget before senior level management.
• Reviews and negotiates adjustments in support of major program changes or requirements.
• Prepares and assemble charts, data, reports, narrative and statistical materials that are provided for justification for the budget.
• Develops, evaluates, and modifies organizational structure and systems to achieve program goals. Participates in the analysis and interpretation of workload and other data used in resource planning.

• The incumbent supervises two administrative support staff within Facilities Management Service, consisting of one GS-6 Administrative Support Assistant, one GS-6/7 Procurement Technician. Ensures administrative support staff properly performs functions contributing to the successful operation of areas for which the incumbent has overall responsibility; includes distribution/delegation of workload to administrative support staff.
• Directs the personnel management program for the organization, performing or overseeing the full range of human resource requirements.
• Incumbent is responsible for personnel management functions including recruitment, classification, staffing, employee relations, the performance appraisal process, employee awards, pay/leave administration, training, travel, any EEO actions, workman's compensation, and necessary research related to human resources management issues.

• Provides for the overall administrative management for the organization. This may include interpreting administrative policies; developing and implementing local policies; defining administrative requirements; and/or providing advice to top management on related issues.
• Manages and/or prepares correspondence and responses to correspondence with persons or groups within and outside the organization.
• Coordinates and prepares the annual management briefing and staff meeting agenda. Oversees other programs such as Facility Quarters Housing program, acts as COR for contract.
• As a supervisor, the incumbent carries out their labor-management relations by being knowledgeable about regulations, directives, MCMs and procedures involving labor-management relations at Roseburg VA Medical Center and by carrying out or effectively recommending the following labor-management relations actions for employees in the bargaining unit: hire or transfer, direct and assign duties, promote, appraise or evaluate performance, reward superior or outstanding performance, counsel, discipline or remove employees, and hear grievances.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position, applicants must meet time in grade requirements and specialized experience within 30 days of the closing date of this announcement, 03/17/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date. For a GS-09 position you must have served 52 weeks at the GS-07 grade or higher. GS-11 position you must have served 52 weeks at the GS-09 grade or higher. If you have not held a GS position within the past 52 weeks, such as a current wage grade employee, this does not apply to you. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

For GS-09:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Directs the personnel management program for the organization, performing or overseeing the full range of human resource requirements. Incumbent is trained in the process of improvement and is a key facilitator for performance improvement activities. Utilizes advanced skills in the use of personal computers, including the Microsoft office suite of applications. Provides personnel management and administrative support to a large organization with varied functions and activities with new and changing requirements. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have have successfully completed a Masters or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. of J.D., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond possess equivalent combinations of successfully completed graduate level education and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-9 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of a wide range of qualitative and/or quantitative methods for the development and management of an effective administrative program through the assessment and improvement of complex management processes and systems; comprehensive knowledge of a range of organization programs, mission, and function sufficient to analyze administrative laws, policies regulations, and precedents that affects administrative operations. Examples include knowledge of the theories and practices associated with effective business operations, quality and process improvement, strategic planning and goal setting, contract development, budget management, organizational networking. Position requires comprehensive knowledge of patient flow and access, clinical outcome management, microeconomics, supply and demand management, business communication and marketing, performance management, management analysis, material management, recruiting and retention, policy development and management, general project management, and other business processes. NOTE: Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position AND the number of hours a week spent in such employment. OR,
• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to such a degree or or LL.M., if related. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation. OR,
• Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education that is equal to at least 100 percent for this grade level. You must have a combination of specialized experience and education in excess of a Masters degree or two years of graduate level education (36 semester hours) and specialized experience to meet total experience requirements. NOTE: Copies of transcripts must be submitted with your application materials. Education cannot be credited without documentation.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume

• Cover Letter
• DD-214/ Statement of Service
• Disability Letter (Schedule A)
• Disability Letter (VA)
• License
• Other (1)
• PCS Orders
• Performance Appraisal
• Professional Certification
• Proof of Marriage Status
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Next steps