Clarification from the agency

This announcement is open to current, permanent employees of the Cincinnati, OH VA Medical Center.

The Cincinnati VA Medical Center (CVAMC) is a two-division campus located in Cincinnati, OH and Fort Thomas, KY serving 15 counties in Southwest OH, Northern Kentucky, and Southeast Indiana with 6 Community Based Outpatient Clinics located in Bellevue, KY; Florence, KY; Lawrenceburg, IN; Hamilton, OH; Clermont County, OH, and Georgetown, OH. The CVAMC also supports two off main campus locations in the Cincinnati area via an Eye Center and Mental Health Outreach Community Division.

Major Duties:

• Develops programs, projects, and studies to ensure that the administrative programs are successfully planned, developed, and implemented, develops and administers quality program management strategies, goals, long range objectives, and techniques to fit the operations of the service, develops criteria for evaluating the effectiveness of these programs, projects, or studies, as well as options, recommendations, and conclusions to improve these programs, coordinates with multiple parties at different levels within the VA to include different sections within Engineering Service, services outside of Engineering, the VISN and agencies outside the VA
• Designs studies, training programs and organizational strategies for identifying opportunities to improve customer service and process quality both internal to Engineering Service and external to Engineering Service
• Assists managers and technical specialists in identifying business areas with potential for significant quality improvement. Facilitates innovative application of best practices and quality management methods
• Assures all policies and standards are met with the implementation of the contract compliance program and provides all software updates, encrypted data transmissions, and other information as requested by VA Central Office (VACO)
• Coordinates the completion and submission of a variety of reports for Engineering Service, ranging from intradepartmental to interagency utilization
• Responsible for the management of the facility's wireless temperature, humidity, and pressure monitoring system (Checkpoint)
• Provides technical and administrative supervision to a group of employees performing work at the GS-5 through GS-11 level and provides administrative and technical supervision necessary for accomplishing the work of the unit
• Is responsible for meeting the standards for documentation, reconciliation, and approval of the purchase cards as set forth by VA Handbook 1730.1
• Responsible for ensuring all contract requirements are met, working with the various Service Chiefs and Managers to resolve issues with the lessor, and requesting proposals through the Contracting Officer when changes are required and serves as the designated COR on Engineering Service Contracts and is responsible for the timely submission of service contract requirements
• Serves as the organization advisor and liaison on human resources matters by coordinatingorganizational needs with human resources office requirements; directing the initiation of personnel actions; and facilitating the accomplishment of various human resources management programs
• Analyzes and advises on the implications of proposed management decisions and the administrative aspects involved in the acquisition, retention, motivation, development, and use of human resources needs and problems
• Identifies and researches problems in administrative and clerical support areas including the distribution and changes in permanent, full time, part time, and temporary employees. Recommends changes in the structuring of work to justify position classification requirements and to optimize position management of administrative and clerical work. Recommends action to improve employee morale, optimize the utilization of facilities and equipment, and reduce costs

Work Schedule: Monday - Friday; 7:00 AM to 3:30 PM
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD91548A

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/23/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below:

• Specialized Experience: Must possess knowledge of the principles of health services administration, including an understanding of the concepts of medical care organization, organizational behavior, budgetary management, and statistical applications; knowledge of the principles of Engineering Services which includes an understanding of the organizational structure and behavior of various disciplines including: Carpentry, Electrical, HVAC, Plumbing, Boiler/Chiller Operations, Design and Construction, Biomedical Engineering, Interior Design, and transportation; knowledge of engineering and environmental terminology to communicate effectively with service level staff as well as top management personnel; the ability to function independently and as a team leader in overseeing day to-day operations and other programmatic activities; experience in personnel management including methodologies for determining unit costs, procedures for forecasting workload, and the principles of cost benefit analysis to analyze the effectiveness of service contracts and various programmatic functions; knowledge of Budgetary Management Systems to request supplies and services approve acquisitions, process payments, and monitor control point activity; knowledge in the principles of quality management within the health care industry to implement, evaluate, and improve an effective quality management program; knowledge of File management systems to perform inquiries, searches, and print outs as required for financial and quality management; in-depth knowledge of computerized maintenance management systems for work order and asset management for generating reports; knowledge of policies, procedures. and regulations, as well as standards established by the Joint Commission (JC), Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), and other various national, State and municipal codes and standards is required to ensure compliance with all environmental laws and regulations, and skilled in effective written and oral communications with subordinates, peers, and higher-level management including the ability to prepare presentations and to write reports in responses to specific of general inquiries.

OR,

• Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess a Ph.D. or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree, or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work;

OR,

• Combination of Education and Specialized experience: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond a Master's Degree (leading to a PhD) and Specialized Experience. Such experience and education must demonstrate the knowledge, skills, and abilities necessary to do the work.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

• Cover Letter
• License
• Other (1)
• Performance Appraisal
• Professional Certification
• Resume
• SF-50/ Notification of Personnel Action
• Transcript

SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Next steps