Summary
This position serves as an Administrative Officer for the Western Services Area, Engineering Services.
This job is open to
Internal to an agency
Current federal employees of the hiring agency that posted the job announcement.
Clarification from the agency
Open to Current Permanent FAA Employees within ATO WSA Engineering Services (2W1)
Duties
FV-G Band Duties:
Performs a combination of routine and multiple and varying assignments under the general direction of the Manager of Engineering Services, implementing the office’s administrative programs, policies, and procedures. Tracks completion of action items, and tracks to ensure responses are replied to in a timely manner. Troubleshoots issues as they are identified and tracks them until resolution is obtained. Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timeline of program activities to ensure established deadlines are met. Works with Training Coordinator(s) and management on tracking WSA Engineering Services New Manager Mentoring program. Supports Employee Development Manager and/or Lead Developmental Engineer in monitoring development of new hire employees for the Engineering Services Manager. Acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility.
Applies experience and detailed knowledge applicable to his/her discipline to plan and accomplish assignments. Typical assignments may include collecting and analyzing data/information; conducting research; applying policies and procedures; identifying problems; and working with higher level and lower level professionals in day-to-day operations. This position is an integral part of the Engineering Services leadership team, involved in all management meetings and activities, and supporting the overall service area leadership. Organizes and schedules events, conferences and meetings; responsible for all logistics, agendas, minutes and action items. May also occasionally be required to greet visitors, manage the calendar for the Manager of Engineering Services, distribute mail, purchase and track office supplies, and act as property custodian.
Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects.
Responsible for internal and external communications: newsletters, awards submissions, correspondences, congressional inquiries, Labor Relations documents, presentations to variety of audiences, etc. Consolidates and prepares information from the management team into a presentable format (examples: briefings, reports, spreadsheets, feedback, etc.). Coordinates with Line of Business (LOB) Director’s and Vice President’s (VP’s) office of administrative and communications staff on actions requiring executing involvement of Engineering Services. With direction from management, updates and standardizes Engineering Services Knowledgeable Services Network (KSN).
Partners with peers in other directorates and services areas to work on actions and standardize administrative support processes, external responses.
Established policies/procedures provide guidance for most assignments but allow some discretion for employee to select the most appropriate approach(es). Typically receives guidance on selecting approaches from a manager, project/program manager, team leader, or more experienced professional.
FV-H Band Duties:
Incumbent performs all of the G Band duties, but at a higher level of independence. Tracks and assists with completion of action items, tracks grievances, and works with AJW-2 Executive Technical Representative (ETR) to ensure grievances are replied in a timely manner. Investigates and troubleshoots issues as they are identified and tracks them until resolution is obtained.
Duties could also include greeting visitors, controls Manager’s calendar, schedules appointments and meetings after consulting with Manager, distribution of mail, office supply inventory/purchase and property delegate duties.
Resolves most problems and work issues without the assistance of a manager, project/program manager, team leader, or more experienced professional. Refers to managers and professionals who are more experienced problems that require their attention.
Requirements
Conditions of employment
- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Must submit an SF50 (See Required Documents).
- See Additional Information.
Qualifications
Qualification requirements must be met by the closing date of this vacancy announcement.
FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5-9).
Specialized experience:Experience compiling data and information for reporting; identifying problems and the ability to plan, organize, and complete multiple work assignments concurrently.
FV-H: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G (FG/GS 10/11).
Specialized experience: Preparing and presenting/briefing to management, analyzing and providing recommendations to systems and/or processes to improve efficiency and the ability to plan, organize and complete multiple work assignments concurrently.
As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all external announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.
In lieu of providing a KSA narrative response in the text box listed below each KSA, please describe in your work history how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted as appropriate.
Eligible applicants meeting the minimum qualification requirements may be further evaluated on the Knowledge, Skills, Abilities and Other Factors identified in this announcement. Based on this evaluation, applications will be referred in one of the following categories, score order, category grouping, or alphabetical and referred to the selection official for consideration.
Education
Education substitution for FV-G Band: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.
Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency to a degree acquired at an American college or university. A copy of the evaluation results must be included, otherwise your foreign education will not be considered.
If qualifying based on education, Applicants MUST submit a copy of their college or university transcript by the closing date. If selected, an official transcript will be required. You may upload these documents with your application in USAJOBS. Schools must be accredited by an accrediting institution recognized by the U.S. Department of Education. Accreditation may be verified at the following website: www.ed.gov/admins/finaid/accred/indez.html
Equivalent combinations of education and experience are qualifying for all grade levels for which both education and experience are acceptable.
Qualifications must be met by the closing date of this announcement.
Make sure your resume includes detailed information to support your qualifications and answers to the job questionnaire.
Additional information
We may use this vacancy to fill other similar vacant positions.
Position may be subject to a background investigation.
A one-year probationary period may be required.
The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/workinghere/financial-disclosure-requirements
Only employees located in WSA Engineering Services will be considered.
Current FAA employee: You MUST submit a copy of your most recent (non-award) SF-50 including Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. Failure to provide the required documentation by the closing date of this announcement will result in non-consideration for this position.
This position may be filled at the FV-G or FV-H. This announcement does not constitute a commitment or an obligation on the part of management to promote the employee selected at some future date. Promotion will depend upon the selectee meeting all training, qualification requirements and recommendation by the supervisor.
Interviews: If one applicant is interviewed, all applicants must be interviewed.
Security Requirements: Moderate Risk (5): This position requires completion & favorable adjudication of a National Agency Check with Inquiry (NACI) background investigation prior to appointment, unless a waiver is obtained.
Failure to submit all required documents by the closing date of the announcement will result in in loss of consideration.
This is not a bargaining unit position.
Links to Important Information: Locality Pay, COLA
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How you will be evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.
Required Documents
Applicants must apply on-line, through USAJOBS, to receive consideration; Faxed, mailed or e-mailed applications cannot be accepted. If you need to submit additional documents to supplement your on-line application, e.g. transcripts, SF-50, or veteran's documents, you may upload these documents with your application in USAJOBS. Supplemental documentation and college transcripts can also be faxed to (206) 231-4150 or emailed on or before the closing date of this announcement. Please include your name and the vacancy announcement number on each of your faxed pages and redact all Personally Identifiable Information (PII), such as social security number and date of birth. Applicants must submit the following: - Resume with complete work history; and - A copy of the most recent SF-50 (Notice of Personnel Action) with the required information listed below.
If you are an FAA employee, you
MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.
If you are an FAA employee, you can access and print your SF-50 from the eOPF system
https://eopf.opm.gov/dot/.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from
schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
Applicants may be required to complete one or multiple assessments as part of the evaluation process. This assessment aims to evaluate the competencies and qualifications essential for the position.
You must apply online to receive consideration. Your application must be submitted by 11:59 PM Eastern Time on the Close Date for it to be accepted. If you are applying for positions associated with FAA registers, your application must be submitted at the time a referral list is created in order to receive consideration for positions associated with a register.
RESUMES ARE LIMITED TO TWO PAGES. IN DESCRIBING YOUR WORK EXPERIENCE AND/OR EDUCATION, PLEASE BE CLEAR AND SPECIFIC AND INCLUDE INFORMATION AS IT RELATES TO THE QUALIFICATIONS AND SPECIALIZED EXPERIENCE REQUIREMENTS OF THIS POSITION.
Please ensure EACH work history includes ALL of the following information:
Job Title (include series and grade if Federal Job)
- Relevant work experience: should align to the Job Announcement and address all required qualifications and include job title, employer name, start/end dates, number of hours worked per week.
- Education, certification or licensure: If required, education should include school/institution name, completion date, degree type and GPA.
Determining length of General or Specialized Experience is dependent on the above information and failure to provide ALL of this information may result in a finding of ineligible.You may upload completed documents to your USAJOBS Account. This will provide you the opportunity to utilize the uploaded information again when applying for future vacancies.
Next steps
Once we receive your complete application, the Human Resources Office will conduct an evaluation of your qualifications. Eligible and qualified candidates will be referred to the hiring manager for consideration. You will be contacted directly if selected for an interview.
For instructions on how to check the status of your application, please go to: USAJOBS Help Guide.
Important - If you make any changes to your application, you must resubmit it. If you make changes to your application and do not resubmit it, your changes will not be considered part of your application package, and only your previously submitted application will be evaluated.
All qualified applicants will be considered regardless of political affiliation, race, color, religion, national origin, gender, sexual orientation, marital status, age, disability, or other non-merit factors. DOT provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency contact listed in the Agency Contact Information section of this announcement or the hiring manager. An employee with a disability must notify the decision-maker of the accommodation request. Job applicants and employees are required to follow up oral requests in writing. Decisions on granting reasonable accommodation will be made on a case-by-case basis. Additional information on reasonable accommodations procedures or on EEO Programs is available on Office of Civil Rights (ACR) or by contacting the local FAA Civil Rights Office.