Clarification from the agency

This vacancy is open to current permanent VA Palo Alto Health Care System facility employees and Career transition (CTAP) only.

The major duties and responsibilities include, but are not limited to:

• Assists the Chief of Dermatology in overseeing all administrative operations of Dermatology Service, including personnel administration, budget and financial management, procurement and contracting, and data analysis across multiple clinical sites.

• Coordinates personnel management functions including recruitments, performance plans, awards, leave administration, and position management, providing expert advice to Service leadership on human resources needs.

• Serves as the Contracting Officer's Representative (COR) for Dermatology Service procurements, drafting contract proposals, evaluating bids, and maintaining procurement records in accordance with VA acquisition regulations.

• Performs qualitative and quantitative analyses of productivity, performance, and financial data to support data-driven decision making and strategic planning for Dermatology Service.

• Serves as the primary liaison between VAPAHCS Dermatology Service and Stanford University School of Medicine regarding academic appointments, resident training programs, and house staff rotations.

• Formulates and implements local policies and operating procedures, ensuring compliance with VA regulations, Joint Commission (TJC) standards, OIG requirements, and other internal and external review bodies.

• Monitors budget status, advises the Service Chief on expenditures and budget modifications, and serves as the Control Point Official to obligate and verify fund expenditures.

• Serves as the Automated Data Processing Coordinator (ADPAC), managing IT hardware/software needs, network access, and ensuring compliance with information security and privacy policies.

• Coordinates internal and external review activities such as OIG, TJC, and VISN Organizational Readiness Program reviews; recommends corrective measures and tracks compliance to resolution.

• Manages equipment inventory across Palo Alto, Livermore, Monterey, and San Jose sites, coordinating acquisition, maintenance, and disposition of Service equipment in accordance with local policies.

Conditions of employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-9 position you must have served 52 weeks at the GS-7. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

GS-9 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-7 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge of administrative management principles and practices; assisting with budget formulation, execution, or financial tracking; coordinating procurement, contracting, or purchase card activities; supporting personnel management functions such as recruitment, position management, or performance administration; and collecting, analyzing, and presenting data to support program operations or management decisions.

OR,

Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master's or equivalent graduate degree, or 2 full years of progressively higher-level graduate education leading to such a degree, or LL.B. or J.D., if related (transcripts required).

OR,

Combination: Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above which totals at least one year. To compute the percentage, divide your total months of qualifying experience by 12. Then divide your semester hours of graduate education beyond the first year (beyond 18 semester hours) by 18. Add the two percentages. The total percentage must equal at least 100 percent to qualify. (TRANSCRIPT REQUIRED)

You will be rated on the following Competencies for this position:

• Administration and Management

• Planning and Evaluating

• Financial Management

• Problem Solving

• Customer Service

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: Work is primarily sedentary. Work will involve some walking, bending, and lifting of light objects, as well as extended periods of work at a computer keyboard with frequent interruptions.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.The Department of Veterans Affairs performs pre-employment reference checks as an assessment method used in the hiring process to verify information provided by a candidate (e.g., on resume or during interview or hiring process); gain additional knowledge regarding a candidate's abilities; and assist a hiring manager with making a final selection for a position.For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

To apply for this position, you must provide a complete Application Package which includes:

• Resume
• SF-50/ Notification of Personnel Action

• Cover Letter
• License
• Other (1)
• Professional Certification
• Resume
• Separation Notice (RIF)
• SF-15
• SF-50/ Notification of Personnel Action
• Transcript

• Most recent SF-50 if you are a current or former Federal employee
• An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
• Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
• Examples of appropriate SF-50's include:
  • Within grade increases at the highest grade held; or
  • Promotions with an effective date more than one year old; or
  • SF-50's at the highest grade held with an effective date more than one year old.

Next steps