Administrative Officer

Clarification from the agency

This is a Merit Promotion announcement for Department of the Interior (DOI)/ Office of the Solicitor's employees who are eligible under the hiring paths listed. For further clarification please click here: https://www.bsee.gov/what-we-do/administrative-services/human-resources/eligibility

This position is located within the Department of the Interior, Office of the Solicitor, Immediate Office of the Solicitor (IO), located in Washington, D.C.

At the full-performance level (GS-14) the major duties of the position include, but are not limited to the following:

• Advise the Solicitor and Principal Deputy Solicitor on organizational strategy, management, and policy priorities; represent the Office of the Solicitor in Department-wide executive coordination; lead special management initiatives; and coordinate responses to high-priority, sensitive matters.
• Direct workforce operations by overseeing performance management, employee development, training, succession planning, and personnel programs while ensuring organizational objectives, equal employment opportunity, workplace safety, and Departmental workforce policies are effectively implemented.
• Manage the Immediate Office Budget by overseeing budget formulation, execution, internal controls, and funding requirements in coordination with the Office of the Solicitor Budget Officer.
• Manage personnel, staffing, administrative, emergency management, and continuity of operations programs; coordinate executive correspondence and policy reviews; analyze workforce needs; and advise leadership on sensitive employee conduct and performance matters.
• Manage classified communications and correspondence, coordinating with Departmental leadership, law enforcement, and security officials while ensuring compliance with applicable security requirements and protocols.
• Oversee property, equipment, acquisition, inventory, and space management programs, ensuring effective stewardship, accountability, and utilization of government resources.

This position is classified as a Code 4 supervisor and does not meet the minimum requirements for application of OPM's General Schedule Supervisory Guide (GSSG) during the classification process. Code 4 supervisory positions exercise supervisory responsibilities 20% or less of their time and will not have the prefix of "supervisory" included in their title. Typically, code 4 supervisors are reserved for small organizations where no other supervisory options are practical and position management principles have been applied.

Salary Information: First time hires to the Federal government normally start at the lower salary range of the grade level.
GS-14 step 01 $143,913 per annum - GS-14 step 10 $187,093 per annum.

This vacancy may be used to fill additional positions as vacancies become available.

Conditions of employment

Key Requirements:

1. Applicants must be U.S. Citizens.
2. Suitable for Federal employment, as determined by background investigation.
3. Selectee may be subject to serving a one-year probationary period.
4. You will be required to have federal payments made by Direct Deposit.
5. You must submit ALL required documents and a completed questionnaire.
6. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Are There Any Special Requirements For This Position?

• This position is subject to both pre-employment and random drug testing as a condition of employment. Applicants will not be appointed to the position if a verified positive drug test is received.
• A background investigation will be required for this position. Continued employment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for termination.
• If you are a Federal employee applying for a promotion (under merit promotion procedures) you must meet time-in-grade requirements by the closing date of the announcement.
• Throughout the recruitment and hiring process we will be communicating with you via email; therefore, it is imperative that the email address you provide when applying for this vacancy remains active. Should your email address change, please notify the point of contact identified in the vacancy announcement as soon as possible so that we can update our system.
• This position is only open to current Office of the Solicitor employees serving under a permanent competitive service appointment OR current Office of the Solicitor employees with eligibility under a special hiring authority for an excepted service appointment (e.g. 30% service connected, Schedule A, Pathways within the 120 day timeframe.)

Qualifications

Specialized Experience: To qualify for the GS-14, you must possess at least one full year of specialized experience equivalent to the GS-13 level in the Federal service, or comparable experience not gained through Federal service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is in or related to the work of the position to be filled.
Specialized experience is defined as demonstrated experience:

• Leading or advising senior executives on organizational management, workforce planning, budget administration, strategic operations, policy implementation, executive correspondence, or administrative programs in a large and complex organization.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Additional information on the qualification requirements is outlined in the OPM Qualification Standards Handbook of General Schedule Positions and is available at OPM's website: https://www.opm.gov/qualifications/standards/indexes/num-ndx.asp

Merit Promotion candidates must also meet Time-in-Grade requirements by the closing date of the announcement.

You must meet all qualification and eligibility requirements for the position by the closing date of the announcement.

As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period or 2-year trial period (as applicable) during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:
- your performance and conduct;
- the needs and interests of the agency;
- whether your continued employment would advance organizational goals of the agency or the Government; and
- whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period or trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Please limit your resume to no more than 2 pages. If more than 2 pages are submitted, only the first 2 pages will be reviewed to determine your eligibility/qualifications.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online assessment will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be invited for an interview.

Your answers to the on-line assessment will be used to evaluate your competencies in the following areas:

• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Customer Service: Works with clients and customers to asses their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about products and services; is committed to providing quality products and services. Note: Clients and customers include any individuals who use or receive the services or products your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government.
• Flexibility: Is open to change and new information; adapts behavior or work methods in response to new information, changing conditions, or unexpected obstacles; effectively deals with ambiguity.
• Influencing/Negotiating: Persuades others to accept recommendations, cooperate, or change their behavior; works with others towards an agreement; negotiates to find mutually acceptable solutions.
• Integrity/Honesty: Contributes to maintaining the integrity of the organization; displays high standards of ethical conduct and understands the impact of violating these standards on an organization, self, and others; is trustworthy.
• Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.
• Learning: Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.
• Self Management: Sets well-defined and realistic personal goals; displays a high level of initiative, effort, and commitment towards completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; demonstrates responsible behavior.
• Stress Tolerance: Deals calmly and effectively with high stress situations (for example, tight deadlines, hostile individuals, emergency situations, dangerous situations).
• Teamwork: Encourages and facilitates cooperation, pride, trust, and group identity, fosters commitment and team spirit; works with others to achieve goals.

To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/13011739

Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available athttps://help.usajobs.gov/index.php/How_to_create_your_resume

Your application package must include: (1) Resume showing relevant experience as written in your own words; (2) Completed online Assessment Questionnaire; (3) SF-50's showing (1) your highest FPL, and (2) most current SF-50 noting position, grade level, tenure, and duty station. Please note that all SF-50's submitted must show that you are a status candidate or eligible under this announcement. Please refer to the eligibility in the online questionnaire for more information; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable); (5) Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA; (6) Proof of eligibility if applying under a special appointing authority; (7) Current or former Government employees are strongly encouraged to submit a recent performance appraisal.

NOTE: Applicants claiming eligibility under VEOA or VRA, must submit a copy of your DD-214, "Certificate of Release or Discharge from Active Duty," (Member 4 copy is preferred), showing the dates of active duty, type of discharge, and character of service (must be honorable); OR acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 10% or more).

NOTE: Applicants claiming eligibility based on 30% or more service connected disability, you are required to submit documentation that is indicated on the SF-15 as acceptable proof of verification of your preference (i.e., official document, dated 1991 or later, from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying that the veterans total combined serviced-connected disability rating is 30% or more.

DUE WEIGHT
Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

You will find additional information on the following topics: (1) e-Verify; (2) Selective Service; (3) CTAP/ICTAP; (4) Education - accreditation; (5) Foreign education; (6) Veterans preference; (7) Special appointing authority documentation; and more can be found on our web site: https://www.bsee.gov/careers/usajobs-assistance OR https://www.boem.gov/about-boem/boem-employment.

If you are claiming CTAP/ICTAP eligibility, you must submit proof by the closing date of the announcement that you meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP or you will not receive priority consideration. The proof includes a copy of the agency notice, your most recent Performance Rating, and your most recent SF-50 noting current position, grade level, and duty station. To be considered well-qualified and exercise selection priority for this vacancy, you must earn a minimum score of 85 or above (prior to the assignment of veteran's preference) on the rating criteria for this position.

If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.

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