Administrative Officer

Clarification from the agency

District-Wide - Open to current, permanent FAA employees assigned to the Air Traffic Cleveland District Line of Business

G BAND DUTIES: May have contacts with customers and other external parties on routine matters. Typical assignments include the following: Accomplishes a broad range of actions required to support the organization's administrative programs, which include (but not limited to) financial management, time and attendance, travel, administrative program management, office administration, management information systems, office management, property management, security administration, program and process analysis, and procurement. Provides advice and counsel on the operation of assigned programs and the interrelationships of such programs. Serves as a liaison between assigned district and ATS peers, service area offices, human resources, and other support lines of business within the FAA to accomplish assigned functions. Serves as the district's focal point for personnel activities. Initiates personnel and administrative actions involving recruitment, transfer, temporary assignments, promotions, etc. Collaborates with managers, service area personnel and human resources to coordinate recruitment requests and request assistance with policy/procedure issues and to resolve specific problems. Records, monitors, reports, and maintains staff level statistics, to include authorization, actual on board and projected staff levels for varied position groups geographically disbursed throughout multiple operational facilities. Coordinates with budget office regarding preparation of budget estimates, justification statements, and budget execution plans, including such matters as the distribution of allotments and availability of budgetary funds for program purposes. Records, monitors, reports, and maintains financial management data for tracking obligation and expenditures of funds throughout the execution phase of the operating budget cycle. Performs an analysis of budget requests from subordinate organizations. Provides guidance to office on travel regulations and ensures the office's travel practices meet established criteria. Initiates or reviews all procurement requests for equipment, services, furniture, and other items as needed. Ensures justification of requested items meet criteria for expenditures. Ensures effective management of assigned agency property. Ensures internal control of property by conducting property inventories periodically.

H BAND DUTIES: Same as the G band duties, however duties are performed at a higher level of independence.

I BAND DUTIES: Serves as a senior level Administrative Officer for an Air Traffic Organization (ATO), Air Traffic Services (ATS) District, and operates under the supervision of the District Executive Advisor (DEA). Provides direct support to the DEA regarding day-to-day administrative functions of a District, which includes supporting a large number of geographically disbursed air traffic facilities; assisting the DEA in achieving goals, maximizing administrative services; planning and executing administrative business activities; and integrating consensus building throughout the district. Position resides at the District level throughout AJT Air Traffic Operations. Provides technical guidance to a team of professionals responsible for a broad range of administrative functions/programs such as but is not limited to: time and attendance, procurement, travel, logistics, finance, and coordinates requests for personnel actions and recruitment requests with HR. Provides advice and guidance to management officials at all levels throughout the district. Provides guidance for the preparation, presentation, formulation, justification, and execution of administrative process and programs, which includes an in depth knowledge of organizational agreements, MOUs, applicable precedents, agency manuals, directives, and research materials.

Conditions of employment

• US Citizenship is required.
• Selective Service Registration is required for males born after 12/31/1959.
• Must submit an SF50 (See Required Documents).

Qualifications

To qualify for this position at the FV-G level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F, FG/GS-5-9. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized experience must demonstrate: experience with administrative programs pertaining to financial management, time and attendance, travel, administrative program management, office administration, management information systems, property management, security administration, program and process analysis and procurement; experience preparing budget estimates and maintaining financial management data and performing analysis of budget requests.

To qualify at the FV-H level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-G, FG/GS-10-11. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

At the H band level, specialized experience must demonstrate: experience applying policies and procedures to FAA administrative programs such as, administrative programs affecting the organization or financial management; coordinating budget matters, analyzing budget/fiscal reports, financial management, logistics, purchasing and other finance-based programs, processes and systems affecting an organization.

To qualify at the FV-I band level: you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-H, FG/GS-12. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

At the I band level Specialized experience must demonstrate: experience applying policies and procedures to FAA administrative program activities affecting the Air Traffic Organization, such programs may include, but is not limited to, interpretation and application of human resource management activities, staffing/recruitment, compensation, workforce management tools, office administration oversight, financial management, budget forecasting, monitoring and tracking expenditures, analyzing budget/fiscal reports, purchasing and other finance-based programs, processes and systems affecting an organization.

Qualification requirements must be met by closing date of this vacancy announcement.

As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.

In lieu of providing a KSA narrative response in the text box listed below each, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.

Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.

Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA's listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

IMPORTANT: Applicants may be rated on the extent and quality of experience, education, and training relevant to the duties of the position(s). All answers provided in the on-line process must be substantiated. Ensure that your application package/resume supports your responses.

To be considered for this announcement, you must complete and submit the on-line application by the closing date of the announcement. All documentation must either be uploaded or faxed to 404-393-0493 and be received by the closing date of the announcement. If faxed please include the vacancy announcement number on each page. Documentation will not be accepted after the closing date. Emailed documentation will not be accepted. Applicants who fail to submit required documentation will not be considered. In addition, incomplete documents are not acceptable and will result in your entire package being deemed incomplete. It is the applicant's responsibility to review applications for legibility and completeness. To qualify based on education, you must submit a copy of your college or university transcript. Failure to do so will result in loss of consideration. If selected, official transcripts will be required prior to employment.

If you are an FAA employee, you MUST provide a copy of your SF-50 (Notification of Personnel Action) containing information in Blocks 15, 17, 18, 19, 22, and 24 so it can be used to verify your position title, series, grade, tenure, and organization of record by the closing date of the announcement. You may fax your SF-50 or upload it into the on-line application. If faxing the SF-50, please ensure you include the vacancy announcement number on the faxed copy.

If you are an FAA employee, you can access and print your SF-50 from the eOPF system https://eopf.opm.gov/dot/.

Next steps