Administrative Officer

Clarification from the agency

Career transition (CTAP, ICTAP, RPL), the public, Veterans; All U.S. Citizens.

As an Administrative Officer, you will be responsible for duties to include, but are not limited to:

• Develops and promulgates OCB-wide policy and procedures for the various programs in support of OCB's goals and objectives, which include OCB financial management, administrative support services, procurement and contracting, travel, property management, and physical, personnel and information security.
• Serves as point of contact for external administrative reports; coordinates and prepares OCB's contribution for Office of Management and Budget (OMB) and Congressional reports, OCB's input to USAGM's annual report to Congress, and other reports as required.
• Through subordinate procurement and contracting personnel develop procurement requirements, government cost estimates, solicitations; and other procurement documents; purchases and procures facilities, equipment and services
• Finds ways to improve production or increase the quality of the work directed and implements ways to eliminate or reduce significant bottlenecks and barriers to production, promote team building, or improve business practices.

• Supervisory Responsibilities
  • Manages a team of Contracting Specialists, Program Analysts, and other administrative staff.
  • Develops work plans, sets priorities, and prepares schedules.
  • Conducts interviews for vacant positions and recommends appointments/promotions/reassignments.
  • Provides guidance, identifies training needs, and improves productivity.
  • Upholds Equal Employment Opportunity (EEO) and diversity objectives.
  • Establishes performance standards and handles minor disciplinary matters.
  • Addresses employee complaints and grievances as the supervisor.

Conditions of employment

• You must be a U.S Citizen or U.S. National.
• This is a national security position. If selected, this position requires the completion of the SF-85P.
• Suitability Determination: If selected, you will be subject to a background investigation to establish your suitability for federal employment. The background investigation may include, among other aspects, a review of your credit and legal history.
• This position is not covered by a Union Agreement.
• This position has been designated supervisory requiring that the selectee serve on an initial appointment as a supervisor or manager serve a one-year probationary period.
• The full performance grade level for this position is GS-14.
• If you are a male applicant who is born after 12/31/59, you are required to be registered for the Selective Service.
• If selected for this vacancy, you will be required to file the OGE Form 450 (Confidential Financial Disclosure Report).
• This position is under review for inclusion in Schedule Policy Career.

Qualifications

Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the GS-13 or comparable pay band in the Federal service or equivalent experience in the private sector. Specialized Experience is experience that has equipped the applicant with the knowledge, skills and abilities to successfully perform the duties of the position and includes all of the following:

• Advising senior and executive level management on issues involving budget, resource allocation, and procurement.
• Demonstrating expertise with writing and presentation skills in preparing annual and other reporting submissions, responding to queries, and making presentations for senior managers and executives, related to contracting, procurement, budget, financial, security, human resource management, and equivalent administrative issues.
• Developing and implementing organization-wide policies, procedures, and guidance that support administrative and operational programs across multiple functional areas.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once your application package has been received, a review of your qualifications will be made to ensure you meet the job requirements and competencies required for this position.

Competencies:

• Administration and Management
• Contracting/Procurement
• Financial Management
• Interpersonal Skills

Possession of competencies must be addressed in a resume and/or cover letter. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your score can and will be adjusted to more accurately reflect your qualifications. Please follow all instructions carefully. Errors or omissions may affect your rating. You will be placed in one of three rating categories:

• Qualified Category-Applicants possessing experience that meets the minimum qualifications of the position, a numeric rating below 79.
• Well Qualified Category-Applicants possessing experience that exceeds the minimum qualifications of the position, a numeric rating of 80-89.
• Best Qualified Category-Applicants possessing experience that substantially exceeds the minimum qualifications of the position, a numeric rating of 90 and above.

Application of Veterans' Preference: Category Rating does not add veterans' preference points, but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles with a compensable service-connected disability of 10 percent or more will be placed at the top of the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher). Preference eligibles who do not have a service-connected disability of 10 percent or more will be assigned to the appropriate quality category based upon the job-related assessment and will be listed ahead of non-preference eligibles within the appropriate quality category.

Fair Chance Act: Under the Fair Chance Act, agencies are not allowed to request information about an applicant's criminal history until a conditional offer of employment has been made, except as allowed for access to classified information; assignment to national security duties or positions; or recruitment of a Federal law enforcement officer. An applicant may submit a complaint or any other information related to an organization's alleged noncompliance with the Fair Chance Act. The complaint must be submitted within 30 calendar days of the date of the alleged noncompliance. To make a Fair Chance Act inquiry or complaint, send an email with the appropriate information to HROperations@usagm.gov, subject line: Fair Chance Act.

The following documents are required by 11:59 p.m. Eastern Time (ET) on the closing date for your application package to be complete. Encrypted or ineligible documents may result in loss of consideration.

• Resume (2 page only): Include contact information, education, and detailed work experience (including work schedules, employment dates, and position titles).
• Veteran Preference: If you are a veteran with preference eligibility, you must submit the member 4 copy of your DD-214 or other proof of eligibility stating character of service. If you are claiming 10-point veterans' preference, you must also submit a VA letter and an Application of 10-Point Veterans' Preference (SF-15). Applicants seeking widow or other special veterans' preference must submit a SF-15 form and all documents indicated for their specific form of preference. If you are still on active duty, you may submit a statement of service from your Personnel Command which states the date you entered active duty, the date you are separating, and the campaign medals you have received.
• ICTAP: If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant, you may apply for selection priority. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 80 or above on the rating criteria for this position. ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

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