Administrative Officer

Clarification from the agency

Current (DHS) FLETC employees serving under a career or career-conditional appointment in the competitive service. You must submit an SF-50 that shows you currently work for (DHS) FLETC on a career or career-conditional appointment in the competitive service.

Serving as a Administrative Officer GS-0341-15 makes you a valuable member of the Federal Law Enforcement Training Centers (FLETC) team and mission. This position is located in the Office of the Associate Director for Training Ops (TOPS)Core Training Operations Directorate (TOPS/CTO) Office of Artesia Operations (TOPS/CTO/OAO) Artesia Administration Division (CTO/OAO/AAD).

The primary purpose of this position is to serve as Division Chief and senior administrative and mission support manager for FLETC Artesia, providing leadership and oversight for administrative operations, facilities, student support, procurement coordination, resource management, contract oversight, workforce planning, internal controls, continuity readiness, and other mission support functions.

Typical duties include:

1. Plans, directs, coordinates, and evaluates administrative and mission support programs, including student services, facilities coordination, logistics, resource management, budget execution, internal controls, and contract support.

2. Serves as principal advisor to senior leadership on administrative operations, resource needs, staffing, budget impacts, program risks, service delivery issues, and process improvements.

3. Develops and implements policies, procedures, operating guidance, internal controls, and corrective actions to ensure compliance with federal laws, regulations, DHS/FLETC policy, and sound management practices.

4. Provides leadership and supervision to subordinate supervisors and staff, including assigning work, setting priorities, evaluating performance, resolving workplace issues, and managing staffing and developmental needs.

5. Oversees facilities, logistics, student support, procurement coordination, and contractor support activities to ensure services meet mission requirements, funding availability, procurement timelines, and operational priorities.

View common definitions of terms found in this announcement: Common Definitions.

Conditions of employment

• You must be a U.S. citizen to apply for this position.
• Males born after 12/31/1959 must be registered for Selective Service.
• You must successfully pass a background investigation.
• Current and former federal employees within the General Schedule (GS) must meet the time-in-grade requirements outlined in the "Qualifications" section of this announcement.
• This is a non-bargaining unit position.
• Must possess and maintain a valid state issued driver's license to conduct official government business.
• You will need to set up direct deposit so we can pay you.
• This position is eligible for situational-only telework based on agency policy.
• Travel of 25% or less may be required, Overtime may be required, Weekends and federal holidays may be required.
• This position is Emergency Essential and required to sustain FLETC’s operations under all conditions.
• Required to complete an OGE 450, Confidential Financial Disclosure Report, within 30 days of starting your federal employment and annually thereafter as long as you occupy a position that requires financial disclosure reporting.
• This position is subject to Lautenberg Amendment. Persons convicted of misdemeanor crimes of domestic violence are prohibited from occupying this position.
• Required to undergo initial and random drug testing for illegal drug use. Employment is contingent upon favorable results.
• Must be able to obtain and maintain First Aid, Cardiopulmonary Resuscitation (CPR) and Automated External Defibrillator (AED) certification within 12 months of employment.

Qualifications

A resume must be no more than two pages. If an applicant's resume exceeds two pages, the USAJOBS database will not allow the application to be submitted. For additional assistance, please visit: USAJOBS Help Center - Update your resume now so it meets new resume requirements

Specialized Experience:

You qualify for the GS-15 grade level if you possess one year of specialized experience, equivalent to the GS-14 grade level in the Federal government, performing duties such as: planning, directing, and evaluating administrative operations such as budget execution, resource management, facilities coordination, logistics, student or customer support services, property accountability, internal controls, procurement coordination, and contract support; advising senior leadership on operational requirements, staffing, budget impacts, program risks, service delivery issues, and resource needs; developing and implementing policies, procedures, corrective actions, and process improvements; coordinating with internal and external stakeholders to support mission requirements; overseeing contractor performance and acquisition support activities; and supervising subordinate supervisors or staff, including assigning work, evaluating performance, resolving issues, and managing staffing and workforce development needs.
planning, directing, and evaluating administrative operations such as budget execution, resource management, facilities coordination, logistics, student or customer support services, property accountability, internal controls, procurement coordination, and contract support; advising senior leadership on operational requirements, staffing, budget impacts, program risks, service delivery issues, and resource needs; developing and implementing policies, procedures, corrective actions, and process improvements; coordinating with internal and external stakeholders to support mission requirements; overseeing contractor performance and acquisition support activities; and supervising subordinate supervisors or staff, including assigning work, evaluating performance, resolving issues, and managing staffing and workforce development needs.


Substitution of education in lieu of specialized experience may not be used for this grade level.

All qualifications and eligibility requirements must be met by the closing date of the announcement.

Time-in-grade: Current General Schedule (GS) federal employees, and those that have served in GS positions within the last 52 weeks, must have served 52 weeks at the next lower grade, or a combination of the next lower grade level and an equivalent band in the federal service by the closing of this announcement.

Note: Current or former Federal employees MUST submit a copy of their SF-50 Form which shows competitive service appointment ("position occupied" block 34 on the SF-50 should show a "1"), tenure group (block 24 should show a 1 or 2), grade, and salary. If you are applying for a higher grade, please provide the SF-50 Form which shows the length of time you have been in your current/highest grade (examples of appropriate SF-50s include promotions, With-in Grade/Range Increases, and SF-50s dated a year apart within the same grade/job). If you have promotion potential in your current position, please provide proof. Employees applying with an interchange agreement must provide proof of their permanent appointment. IF YOU DO NOT SUBMIT ALL OF THE REQUIRED DOCUMENTATION, YOU WILL NOT RECEIVE CONSIDERATION AS A STATUS CANDIDATE.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Career Transition Assistance Program (CTAP) Eligibles: If you have never worked for the Department of Homeland Security, you are not CTAP eligible. View information about CTAP eligibility on OPM's Career Transition Resources website. To be considered well qualified under CTAP, you must be rated at a minimum score of 85 for this position. In addition, you must submit the supporting documents listed under the required documents section of this announcement.

Physical Demands:
The work is primarily sedentary and performed in an office setting. However, the position may be required to walk, stand, or travel within the Artesia campus to inspect facilities, observe support operations, meet with employees or contractors, and assess service delivery.

Work Environment
The work is primarily performed in a typical office setting. The position may occasionally visit training areas, facilities, lodging areas, service locations, warehouses, maintenance areas, or other operational locations to coordinate support activities or evaluate service delivery.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A resume must be no more than two pages. If an applicant's resume exceeds two pages, the USAJOBS database will not allow the application to be submitted.

We will review your resume and supporting documentation to ensure you meet the minimum qualification requirements.

To be considered for this position, you must complete all required steps in the process, including the application and USA Hire assessment.

Online assessment: Applicants must complete the online USA Hire Competency Based Assessments measuring critical general competencies required to perform the job. Examples used in the assessment may include general situations not directly related to customer experience. Applicants submitting complete application packages and completing the online assessment will move on to the next phase of the assessment process.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

Preview the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13049965

If, after reviewing your resume and/or supporting documentation, a determination is made that you have overstated your qualifications and/or experience, you may be removed from consideration or your score may be lowered.

Due weight will be given to performance appraisals and incentive awards in merit promotion selection decisions in accordance with 5 CFR 335.103(b)(3).

After FLETC completes its hiring, the resumes of the remaining candidates referred for selection consideration may be shared with other DHS Components. During the application process, you may choose to opt-in if you would like your name, application material, and assessment results to be shared. There is no guarantee of further consideration, and you can continue to explore other job opportunity announcements."

1. Your resume (click the link for information on what to include). If you are a current or former Federal employee, your resume must indicate the GS or pay band level for each position held. Limit your resume to no more than two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages.
2. Your responses to the job questionnaire https://apply.usastaffing.gov/ViewQuestionnaire/13049965
3. Are you a current FLETC employee? Submit a copy of your most recent SF-50 showing your current grade and tenure; An SF-50 showing highest (permanent) grade ever held, if different from your current grade. Please note: Performance award, Details, and Realignments are not acceptable SF-50s. If you are applying for a higher grade, please provide an SF-50 or SF-50s which show the length of time in the current/highest grade (examples of appropriate SF50s include promotions, With-in Grade/Range Increases, and SF-50s dated one year apart within the same grade/job) to support meeting time-in-grade requirements.
4. Are you claiming special priority selection rights under the Career Transition Assistance Program (CTAP)? Submit the following:
   • A copy of your agency notice,
   • A copy of your most recent performance rating, and
   • A copy of your most recent SF-50, Notification of Personnel Action, noting your current position, grade level, and duty location.
5. If you are referred, you may be asked to provide a copy of your recent performance appraisal and/or incentive awards.

Next steps